Transcript CDBG Disaster Recovery Stormwater Program Workshop February 25, 2010 DR2 Eligibility County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795 Project is vital to.

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CDBG Disaster Recovery
Stormwater Program Workshop
February 25, 2010
DR2 Eligibility
County qualified as disaster area in 2008:
DR-1740, DR-1766, DR-1795
Project is vital to economic recovery of
area
Meet national objective of low to moderate
income (LMI) 51%
Storm Drainage Improvements
 Overdue Document Request: April 16, 2010
 Applications Due: April 30, 2010
 Awarded: June 11, 2010
 1 Original and 3 Copies
 Projects/applications will be evaluated using the following
criteria:
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The importance of the project to post disaster recovery of the
applicant – 40%;
The percentage of low-to-moderate income persons served – 30%;
The relative economic distress of the applicant – 15%;
Applicant ranking on the OCRA Rurality Index – 15%.
Grant Administration
OCRA Certified Grant Administrator required.
 May procure by small purchase method:
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Must be $50,000 or less
Includes labor standards & Environmental Review if applicable
Must Contact 3 qualified sources to solicit quotes
Must solicit at least 1 certified MBE
Firm/Person must respond in writing
Quotes may be faxed, e-mailed, hand delivered or mailed
Respondents must be allowed 5 days minimum to respond
Must maintain records documenting date, time, & persons
solicited/respondents
Grant Administration
 General Administration
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Three percent (3%) of Grant Amount
 Environmental Review
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$3,000 maximum
 Labor Standards (based on Total Project Cost)
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Up to $2,000,000
$2,000,001 - $5,000,000
$5,000,001 and up
$5,000
$7,000
$9,000
General Information
 May not be on the CDBG findings/ineligible
list
 CFF/PL grant limits do not apply
 No required match
 Actual grant amounts are determined on a
case by case basis and the amount of
assistance will be dependent upon the
evaluation factors specific to each program
Project Description
 Must include detailed description of project
activities, including how it fits with the overall
economic recovery efforts of the applicant.
 Must match detailed budget
 Must not include normal maintenance costs
Detailed Budget Pages
LINE ITEM
Construction Activities
8” C-900 CL-200DR14 Water
Main
6” C-900 CL-200DR14 Water
Main
8” Gate Valves w/polyhlene
Encasement
8” SR Bore w/welded Steel
Casing
3-way Fire Hydrant w/gate valve
Bituminous Resurfacing
Concrete Resurfacing
Sand Bedding
Line Location Markers w/Trace
Wet Cap Connection
Dismantling Old Storage Tank
New Pressure Valve
Mobilization/Demobilization
Labor Standards
Construction Sub-Total
Professional Services
Grant Administration
Engineering Fees
Legal
Rate Consultant
Environmental Review
Professional Services Sub-total
TOTAL PROJECT COST
#
Price
CFF
CDBG
20,500
18.00
$369,000
22,750
16.00
$131,000
20
LOCAL
OTHER
OTHER
TOTAL
$369,000
$233,000
$364,000
550.00
$11,000
$11,000
150
100.00
$15,000
$15,000
510
8,500
1,000
5,467
18
10
1
1
1
1
35.00
20.00
30.00
7.50
50.00
2,000.00
25,000.0
5,000.00
48,000.0
5,000.00
$17,850
$170,000
$30,000
$17,850
$170,000
$30,000
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$5,000
$1,121,750
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$500,000
1 48,000.00
1 249,000.
1 7,000.00
1 7,000.00
1 3,000.00
$5,000
$71,000 $550,750
$48,000
$247,000
$0
$500,000
$2,000
$7,000
$7,000
$3,000
$298,000 $16,000
$369,000 $566,750
$48,000
$249,000
$7,000
$7,000
$3,000
$314,000
$1,435,750
Income Surveys
 Good for 6 years from original date of
certification
 Original Certification – January 2007
 Survey Expires – January 2013
 Responses are good for 6 years
 MUST include signed certification letter and
recertification (if applicable)
 This is an exception for Disaster Recovery
Only
Income Surveys
 Grant Administrators should verify:
 Service
area (beneficiaries) match
survey area
 The survey properly completed
 Community information
 Proper # of responses
 Consistency throughout the survey
Public Hearing/Resolution
Documentation
 Applicant MUST advertise public hearing notice a
minimum of 10 days prior to meeting.
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Hearing MUST take place prior to application
 Application Must Include:
 Original Publishers Affidavit
 Original/Signed Public Hearing Minutes
thoroughly document meeting
 Authorization to Conduct Hearings (if
applicable)
Original Sign-in Sheet
Original Resolutions
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Compliance Status
 Applications will not be approved if
the applicant is not in compliance
with all requirements of any
previous or current CDBG grant.
Post Award Deadlines
 ER Deadline – two months
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Publish locally
Submit documentation to OCRA
 Bid Deadline – six months
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IFB Notice (original)
Proof of Publication
Certified Bid Tabulation
 ROF Deadline – eight months
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See checklist on website
 Do not start construction until you have
received ROF (we will find out!)
Post Award Deadlines
 Claims will not be processed until Grant
Support has received the following
documents:
Notice of Contract Award
 Start of Construction Notice (do not submit until
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you have actually started construction)
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Wage/Fringe Benefit Certifications
Grant Reporting Requirements
 Semi-Annual Reports
 Sub-recipient Semi-Annual Reports
Q&A
Contact OCRA
Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204
800.824.2476
www.ocra.IN.gov