3 CDBG Disaster Recovery Wastewater/Drinking Water Small Projects Program March 10, 2010

DR2 Eligibility

 County qualified as disaster area in 2008: DR 1740, DR-1766, DR-1795  Project is vital to economic recovery of area  Meet national objective of low to moderate income (LMI) 51%  Projects cannot be using SRF or USDA funding

Wastewater/Drinking Water

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Overdue Document Request: June 18, 2010 Applications Due: July 2, 2010 Awarded: September 3, 2010

1 Original and 3 Copies Projects/applications will be evaluated using the following criteria:     The importance of the project to post disaster recovery of the applicant – 40%; The percentage of low-to-moderate income persons served – 30%; The relative economic distress of the applicant – 20%; Applicant ranking on the OCRA Rurality Index – 10%.

Grant Administration

OCRA Certified Grant Administrator required.

 May procure by small purchase method:         Must be $50,000 or less Includes labor standards & Environmental Review if applicable Must Contact 3 qualified sources to solicit quotes Must solicit at least 1 certified MBE Firm/Person must respond in writing Quotes may be faxed, e-mailed, hand delivered or mailed Respondents must be allowed 5 days minimum to respond Must maintain records documenting date, time, & persons solicited/respondents

Grant Administration

 General Administration  Three percent (3%) of Grant Amount  Environmental Review  $3,000 maximum  Labor Standards (based on Total Project Cost)    Up to $2,000,000 $2,000,001 - $5,000,000 $5,000,001 and up $5,000 $7,000 $9,000

General Information

 May not be on the CDBG findings/ineligible list  CFF/PL grant limits do not apply  No required match  Actual grant amounts are determined on a case by case basis and the amount of assistance will be dependent upon the evaluation factors specific to each program

Project Description

 Must include detailed description of project activities, including how it fits with the overall economic recovery efforts of the applicant.

 Must match detailed budget  Must not include normal maintenance costs  Must include number of linear feet or miles of improvement

Detailed Budget Pages

LINE ITEM Construction Activities 8” C-900 CL-200DR14 Water Main 6” C-900 CL-200DR14 Water Main 8” Gate Valves w/polyhlene Encasement 8” SR Bore w/welded Steel Casing 3-way Fire Hydrant w/gate valve Bituminous Resurfacing Concrete Resurfacing Sand Bedding Line Location Markers w/Trace Wet Cap Connection Dismantling Old Storage Tank New Pressure Valve Mobilization/Demobilization Labor Standards Construction Sub-Total Professional Services Grant Administration Engineering Fees Legal Rate Consultant Environmental Review Professional Services Sub-total

TOTAL PROJECT COST

# 20,500 22,750 20 150 Price 18.00 16.00 550.00 100.00 $369,000 $131,000 LOCAL $233,000 $11,000 $15,000 510 8,500 1,000 5,467 18 10 1 1 1 1 35.00 20.00 30.00 7.50 50.00 2,000.00 25,000.0 5,000.00 48,000.0 5,000.00 1 48,000.00 1 249,000. 1 1 1 7,000.00 7,000.00 3,000.00 $500,000 $0

$500,000

$17,850 $41,000 $170,000 $30,000 $900 $25,000 $5,000 $20,000 $5,000 $48,000 $71,000 $550,750 $48,000 $247,000 $2,000 $3,000 $7,000 $7,000 $298,000 $16,000

$369,000 $566,750

TOTAL $369,000 $364,000 $11,000 $15,000 $17,850 $170,000 $30,000 $41,000 $900 $20,000 $25,000 $5,000 $48,000 $5,000 $1,121,750 $48,000 $249,000 $7,000 $7,000 $3,000 $314,000

$1,435,750

Income Surveys

 Good for 6 years from original date of certification  Original Certification – January 2007  Survey Expires – January 2013  Responses are good for 6 years  MUST include signed certification letter and recertification (if applicable)  This is an exception for Disaster Recovery Only

Income Surveys

 Grant Administrators should verify:  Service area (beneficiaries) match survey area  The survey properly completed  Community information  Proper # of responses  Consistency throughout the survey

Public Hearing/Resolution Documentation

  Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting.

 Hearing MUST take place prior to application Application Must Include:   Original Publishers Affidavit Original/Signed Public Hearing Minutes  thoroughly document meeting   

Authorization to Conduct Hearings (if applicable)

Original Sign-in Sheet Original Resolutions

Compliance Status

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Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

Post Award Deadlines

 ER Deadline – two months  Publish locally   Submit documentation to OCRA Bid Deadline – six months  IFB Notice (original)  Proof of Publication   Certified Bid Tabulation ROF Deadline – eight months  See checklist on website  Do not start construction until you have received ROF (we will find out!)

Post Award Deadlines

 Claims will not be processed until Grant Support has received the following documents:  Notice of Contract Award  Start of Construction Notice (do not submit until you have actually started construction)  Wage/Fringe Benefit Certifications

Grant Reporting Requirements

 Semi-Annual Reports  Sub-recipient Semi-Annual Reports

Q&A

Contact OCRA

Indiana Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, Indiana 46204 800.824.2476

www.ocra.IN.gov