CDBG Disaster Recovery Appropriation # 2 Workshop Thursday, April 2, 2009 DR2 Eligibility County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795 Project is.
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Transcript CDBG Disaster Recovery Appropriation # 2 Workshop Thursday, April 2, 2009 DR2 Eligibility County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795 Project is.
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CDBG Disaster Recovery
Appropriation # 2 Workshop
Thursday, April 2, 2009
DR2 Eligibility
County qualified as disaster area in 2008:
DR-1740, DR-1766, DR-1795
Project is vital to economic recovery of
area
Meet national objective of low to moderate
income (LMI) 51%
Eligible Projects
Wastewater & Drinking Water
Economic Development
Storm Drainage
Community Development
Emergency Services
Downtown Revitalization
For specific projects contact Community
Liaison
Wastewater & Drinking Water
Improvements
Approved projects with SRF and/or USDA-RD water
and environmental programs
Non-Competitive
Applications accepted April 17th (subject to change)
1 Original and 1 Copy
Projects/applications will be evaluated using the
following criteria:
The importance of the project to post disaster recovery
of the applicant;
The percentage of low-to-moderate income persons
served;
The relative economic distress of the applicant.
Economic Development Programs
Non-Competitive
Applications accepted April 17th
(subject to change)
1 Original and 1 Copy
Projects/applications will be evaluated using
the following criteria:
The importance of the project to post
disaster recovery of the applicant;
The percentage of low-to-moderate income
persons served.
Storm Drainage Improvements
Due June 12, 2009
Awarded on July 31, 2009
1 Original and 3 Copies
Projects/applications will be evaluated using the following
criteria:
The importance of the project to post disaster recovery of the
applicant – 30%;
The percentage of low-to-moderate income persons served – 25%;
The percent of grant amount in relation to applicant’s annual budget
– 15%;
The relative economic distress of the applicant – 15%;
Applicant ranking on the OCRA Rurality Index – 15%.
Community Development
Programs
Due July 31, 2009
Awarded on September 25, 2009
Includes Emergency Services & Downtown Revitalization
1 Original and 3 Copies
Projects/applications will be evaluated using the following
criteria:
The importance of the project to post disaster recovery of the applicant
– 40%;
The percentage of low-to-moderate income persons served – 30%;
The percent of grant amount in relation to applicant’s annual budget –
5%;
The relative economic distress of the applicant -10%;
The rurality of the applicant – 15 %.
Grant Administration
OCRA Certified Grant Administrator required.
May procure by small purchase method:
Must be $50,000 or less
Includes labor standards & Environmental Review if applicable
Must Contact 3 qualified sources to solicit quotes
Firm/Person must respond in writing
Quotes may be faxed, e-mailed, hand delivered or mailed
Respondents must be allowed 5 days minimum to respond
Must maintain records documenting date, time, & persons
solicited/respondents
Grant Administration
General Administration
Two and one-half percent (2.5%) of Grant Amount
Environmental Review
$3,000 maximum
Labor Standards (based on Total Project Cost)
Up to $2,000,000
$2,000,001 - $5,000,000
$5,000,001 and up
$5,000
$7,000
$9,000
General Information
May not be on the CDBG findings/ineligible
list
CFF/PL grant limits do not apply
No required match
Actual grant amounts are determined on a
case by case basis and the amount of
assistance will be dependent upon the
evaluation factors specific to each program
Project Description
Must include detailed description of project
activities, including how it fits with the overall
economic recovery efforts of the applicant.
Must match detailed budget
Must not include normal maintenance costs
Detailed Budget Pages
LINE ITEM
Construction Activities
8” C-900 CL-200DR14 Water
Main
6” C-900 CL-200DR14 Water
Main
8” Gate Valves w/polyhlene
Encasement
8” SR Bore w/welded Steel
Casing
3-way Fire Hydrant w/gate valve
Bituminous Resurfacing
Concrete Resurfacing
Sand Bedding
Line Location Markers w/Trace
Wet Cap Connection
Dismantling Old Storage Tank
New Pressure Valve
Mobilization/Demobilization
Labor Standards
Construction Sub-Total
Professional Services
Grant Administration
Engineering Fees
Legal
Rate Consultant
Environmental Review
Professional Services Sub-total
TOTAL PROJECT COST
#
Price
CFF
CDBG
20,500
18.00
$369,000
22,750
16.00
$131,000
20
LOCAL
OTHER
OTHER
TOTAL
$369,000
$233,000
$364,000
550.00
$11,000
$11,000
150
100.00
$15,000
$15,000
510
8,500
1,000
5,467
18
10
1
1
1
1
35.00
20.00
30.00
7.50
50.00
2,000.00
25,000.0
5,000.00
48,000.0
5,000.00
$17,850
$170,000
$30,000
$17,850
$170,000
$30,000
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$5,000
$1,121,750
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$500,000
1 48,000.00
1 249,000.
1 7,000.00
1 7,000.00
1 3,000.00
$5,000
$71,000 $550,750
$48,000
$247,000
$0
$500,000
$2,000
$7,000
$7,000
$3,000
$298,000 $16,000
$369,000 $566,750
$48,000
$249,000
$7,000
$7,000
$3,000
$314,000
$1,435,750
Income Surveys
Good for 6 years from original date of
certification
Original Certification – January 2007
Survey Expires – January 2013
Responses are good for 6 years
MUST include signed certification letter and
recertification (if applicable)
This is an exception for Disaster Recovery
Only
Income Surveys
Grant Administrators should verify:
Service
area (beneficiaries) match
survey area
The survey properly completed
Community information
Proper # of responses
Consistency throughout the survey
Public Hearing/Resolution
Documentation
Applicant MUST advertise public hearing notice a
minimum of 10 days prior to meeting.
Hearing MUST take place prior to application
Application Must Include:
Original Publishers Affidavit
Original/Signed Public Hearing Minutes
thoroughly document meeting
Authorization to Conduct Hearings (if
applicable)
Original Sign-in Sheet
Original Resolutions
Compliance Status
Applications will not be approved if
the applicant is not in compliance
with all requirements of any
previous or current CDBG grant.
Post Award Deadlines
ER Deadline – two months
Publish locally
Submit documentation to OCRA
Bid Deadline – six months
IFB Notice (original)
Proof of Publication
Certified Bid Tabulation
ROF Deadline – eight months
See checklist on website
Do not start construction until you have
received ROF (we will find out!)
Post Award Deadlines
Claims will not be processed until Grant
Support has received the following
documents:
Notice of Contract Award
Start of Construction Notice (do not submit until
you have actually started construction)
Wage/Fringe Benefit Certifications
Grant Reporting Requirements
To Be Determined
Q&A
Contact OCRA
Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204
800.824.2476
www.ocra.IN.gov