Transcript CDBG Disaster Recovery Program Information Workshop Monday, February 1, 2010 Amendment to DR1  Two separate programs  Non-FEMA projects • Completed • To-Be-Completed • Projects NOT.

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CDBG Disaster Recovery
Program Information Workshop
Monday, February 1, 2010
Amendment to DR1
 Two separate programs
 Non-FEMA projects
• Completed
• To-Be-Completed
• Projects NOT included in the FEMA Public
Assistance match program
• Wastewater, water, storm drainage,
bridges, public facilities
 Dams/Levees
 For specific projects contact Community Liaison
Non-FEMA Projects
 No limits on projects per applicant
 May not be on the CDBG findings/ineligible list
 CFF/PL grant limits do not apply
 Must meet LMI or Urgent Need
 No required match
 Actual grant amounts are determined on a case
by case basis and the amount of assistance will
be dependent upon the evaluation factors
Completed Projects Program
 For all projects that are completely finished
 Competitive
 Applications Due: April 1, 2010
 4 applications (1 original, three copies)
 Announcements on May 28th
 ER Certificate of Exemption in application
 CEO signs project completion certification
To-Be-Completed Program
 For all projects that are NOT finished
 Competitive
 Applications Due: May 14, 2010
 4 applications (1 original, three copies)
 Announcements on July 2nd
 Normal CDBG FEEPS Requirements
Scoring Criteria
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Projects/applications will be evaluated using the
following criteria:
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The importance of the project to post
disaster recovery of the applicant;
The financial impact of the project on the
applicant;
The percentage of low-to-moderate income
persons served;
The relative economic distress of the
applicant.
Dams & Levees Program
 Applications accepted beginning on first come, first
serve basis
 Non-competitive
 Projects must be listed on DNR High/Significant
Hazard List
 Appendix B Information
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See Handouts:
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Information needed for Dams
Information needed for Levees
Cover Letter with Applicant Name and Project Name
Signed and Stamped by project Engineer
Scoring Criteria

Projects/applications will be evaluated using the
following criteria:
 The extent of damage caused by FEMA Disaster
1766
 The importance of the project to post disaster
recovery of the applicant
 The DNR assessed hazard level
 The percentage of low-to-moderate income
persons served
 The relative economic distress of the applicant
Grant Administration
 OCRA Certified Grant Administrator required
 Using the Small Purchase method will be allowed for
amounts under $50K as long as local polices allow it
(the community may have a lower Small Purchase
threshold).
Grant Administration Fees
Completed Projects
 General Administration
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Labor Standards will not be allowed on DR1 completed
projects
If the project cost is over $100,000 - $500 for
Environmental Review plus 1% Grant Administration will
be allowed
If the project cost is $100,000– $1,501 will be allowed
($500 for Environmental Review + $1,000 Grant
Administration)
If the project cost is $1,001- $1,500 - Grant Administration
of $1000 is allowed
If the project cost is $1,000 or less – Grant Administration
of $500 is allowed
Grant Administration Fees
To-Be-Completed Projects
 General Administration
 $1 to $1,500,000
3% of Grant Amount
 $1,500,001 and above 2.5% of Grant Amount
 Labor Standards
$5,000 maximum
 Environmental Review
 $3,000 maximum
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Grant Administration Fees
Dams & Levees Program
 General Administration
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Three percent (3%) of Grant Amount
Environmental Review
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$3,000 maximum
Labor Standards (based on Total Project Cost)
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Up to $2,000,000
$2,000,001 - $5,000,000
$5,000,001 and up
$5,000
$7,000
$9,000
General Information
 DO NOT bind application in any
way
 DO NOT include a cover sheet
 Applicant Information Page is the
very first page, do not include
checklist page
Project Description
 Cause of damage should be explained. (Include
color photos of damage)
 If work was denied by FEMA or not discovered until
after the fact, justification must be provided.
(appropriate documentation should be included in
appendix D)
 Project Description must match detailed budget
 Project Description should not include normal
maintenance costs
Financial Impact
 Include explanation of applicant’s (sub-
recipient’s) financial status and why the
community cannot afford the project without
grant assistance.
 Include any applicable rate increases or fees
that would be associated with the
implementation of the project
 Include other resources investigated
Detailed Budget Pages
 Detailed Budget Pages MUST
include breakdown between
CDBG, and other local funding
Detailed Budget Page
LINE ITEM
Construction Activities
8” C-900 CL-200DR14 Water
Main
6” C-900 CL-200DR14 Water
Main
8” Gate Valves w/polyhlene
Encasement
8” SR Bore w/welded Steel
Casing
3-way Fire Hydrant w/gate valve
Bituminous Resurfacing
Concrete Resurfacing
Sand Bedding
Line Location Markers w/Trace
Wet Cap Connection
Dismantling Old Storage Tank
New Pressure Valve
Mobilization/Demobilization
Labor Standards
Construction Sub-Total
Professional Services
Grant Administration
Engineering Fees
Legal
Rate Consultant
Environmental Review
Professional Services Sub-total
TOTAL PROJECT COST
#
Price
CFF
20,500
18.00
$369,000
22,750
16.00
$131,000
20
LOCAL
OTHER
FEMA
TOTAL
$369,000
$233,000
$364,000
550.00
$11,000
$11,000
150
100.00
$15,000
$15,000
510
8,500
1,000
5,467
18
10
1
1
1
1
35.00
20.00
30.00
7.50
50.00
2,000.00
25,000.0
5,000.00
48,000.0
5,000.00
$17,850
$170,000
$30,000
$17,850
$170,000
$30,000
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$5,000
$1,121,750
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$500,000
1 48,000.00
1 249,000.
1 7,000.00
1 7,000.00
1 3,000.00
$5,000
$71,000 $550,750
$48,000
$247,000
$0
$500,000
$2,000
$7,000
$7,000
$3,000
$298,000 $16,000
$369,000 $566,750
$48,000
$249,000
$7,000
$7,000
$3,000
$314,000
$1,435,750
Beneficiary Pages
 Beneficiary page must be:
Properly completed
 Consistent with the Census/Income Survey
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Income Surveys
 Good for 6 years from original date of
certification
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Original Certification – January 2007
Survey Expires – January 2013
 Responses are good for 6 years
 MUST include signed certification letter and
recertification (if applicable)
 This is an exception for Disaster Recovery
Only
Public Hearing/Resolution
Documentation
 Applicant MUST advertise public notice a minimum of
10 days prior to meeting.
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One hearing MUST take place prior to application
 Application Must Include:
 Original Publishers Affidavit
 Original/Signed Public Hearing Minutes
thoroughly document meeting
 Authorization to Conduct Hearings (if
applicable)
Original Sign-in Sheet
Original Resolutions
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Status of Environmental Review
Process Form
 A box has been added for Categorically
Excluded projects
 Exempt projects complete Certificate of
Exemption form
 Mark “yes” in the appropriate “All Agencies
Contacted” boxes
 Format II not required in the application, but
you DO need to complete the “Environmental
Agency Contact Listing” form
Status of Environmental Review
Process Form
 Should have already submitted the
categorically excluded activity notification letter
with complete description of project
 OCRA will either agree or disagree with
evaluation
 OCRA will respond with a list of agencies that
need to be contacted or let you know full
assessment is necessary
 FINAL SHPO letters required at time of
application
Floodplain and Wetland
Management
 If any part of the project is located within a 100
year floodplain or in a wetland…
 HUD 8-step decision making process
 This process must be documented and kept in
the ER file
Status of Environmental Review
Process Form
Status of Required Environmental Review Process
As Chief Elected Official (CEO) of the Applicant, I hereby certify that the subject project activity will
require the following type of environmental review respective to 24 CFR Part 58:
Fill in the type of activity (i.e., exempt, categorical exclusion, environmental assessment):
Except for an exempt activity, I further certify that all applicable local, state and federal agencies have been
contacted in writing and the present status of the environmental review process for this project is as follows
(complete all that apply):
YES
N/A
All agencies have been contacted and all responses by these agencies have been received
- no negative environmental comments received.
All agencies contacted - all responses received - negative environmental comments
received - mitigation necessary; actions necessary to mitigate negative environmental
concerns are as follows: (list actions)
All agencies contacted - no negative environmental comments received from commenting
agencies; comments still pending from following agencies: (list agencies)
The Indiana Department of Natural Resources has required that an archaeological
reconnaissance be conducted, and this reconnaissance has been conducted, and no
negative findings resulted there from; OR, negative findings resulted and the following
mitigation steps are necessary: (list steps)
Format II Equivalency completed. (N/A for Categorically Excluded)
Environmental assessment completed - Finding of No Significant Impact (FONSI)
determined - ready to publish combined notice (N/A for Categorically Excluded)
Categorically Excluded Only – Notice of Intent to request Release of Funds - ready
to be published
Overdue Document Status
 Applications will not be approved if
the applicant is not in compliance
with all requirements of a current
or past CDBG grant.
Post Award Deadlines
 ER Deadline – two months
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Publish locally
Submit documentation to OCRA
 Bid Deadline – six months
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IFB Notice (original)
Proof of Publication
Certified Bid Tabulation
 ROF Deadline – eight months
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See checklist on website
Post Award Deadlines
 Please be aware that we are monitoring
projects before and after Release of
Funds.
Do not start construction until you have
received ROF
 Do not submit Start of Construction Notice
until you have actually started construction
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Q&A
Contact OCRA
Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204
800.824.2476
www.ocra.IN.gov