Transcript CDBG Disaster Recovery Program InformationWorkshop Tuesday, January 13, 2009 General Information  What kind of projects are eligible:  FEMA approved public assistance projects  Wastewater, water, roads, bridges,

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CDBG Disaster Recovery
Program InformationWorkshop
Tuesday, January 13, 2009
General Information
 What kind of projects are eligible:
 FEMA
approved public
assistance projects

Wastewater, water, roads,
bridges, debris removal
 For
specific projects contact
Community Liaison
General Information
 Projects/applications will be evaluated using the
following criteria:
 The importance of the project to post disaster
recovery of the applicant;
 The percentage of low-to-moderate income
persons served;
 The percentage of grant amount in relation to
applicant’s annual budget;
 The relative economic distress of the applicant.
General Information
 Grant applications will be accepted and awards
made until funding is no longer available. The
intent of the program is to provide the non-federal
share of necessary public improvements and/or
rehabilitation related to the 2008 presidentially
declared disaster (FEMA DR-1766). A minimum
of fifty percent (50%) of grant funds will be
awarded to projects that benefit at least 51% lowto-moderate income persons.
General Information
 Actual grant amounts are negotiated on a case by case
basis and the amount of assistance will be dependent
upon the factors described above.
 Maximum grant award is 25% of total FEMA approved
project costs.
 OCRA Certified Grant Administrator required.
 Maximum grant administration fee is 8% of grant award.
The allowable amount will be determined by OCRA on a
project by project basis.
General Information
 DO NOT bind application in any
way
 DO NOT include a cover sheet
 Applicant Information Page is the
very first page, do not include
checklist page
Project Description
 Project Description must match approved
FEMA project worksheet. (must attached
approved FEMA Project Worksheet)
 Project Description must match detailed
budget
 Project Description should not include normal
maintenance costs
Detailed Budget Pages
 Detailed Budget Pages MUST
include breakdown between
CDBG and FEMA dollars
Detailed Budget Page
LINE ITEM
Construction Activities
8” C-900 CL-200DR14 Water
Main
6” C-900 CL-200DR14 Water
Main
8” Gate Valves w/polyhlene
Encasement
8” SR Bore w/welded Steel
Casing
3-way Fire Hydrant w/gate valve
Bituminous Resurfacing
Concrete Resurfacing
Sand Bedding
Line Location Markers w/Trace
Wet Cap Connection
Dismantling Old Storage Tank
New Pressure Valve
Mobilization/Demobilization
Labor Standards
Construction Sub-Total
Professional Services
Grant Administration
Engineering Fees
Legal
Rate Consultant
Environmental Review
Professional Services Sub-total
TOTAL PROJECT COST
#
Price
CFF
20,500
18.00
$369,000
22,750
16.00
$131,000
20
LOCAL
OTHER
FEMA
TOTAL
$369,000
$233,000
$364,000
550.00
$11,000
$11,000
150
100.00
$15,000
$15,000
510
8,500
1,000
5,467
18
10
1
1
1
1
35.00
20.00
30.00
7.50
50.00
2,000.00
25,000.0
5,000.00
48,000.0
5,000.00
$17,850
$170,000
$30,000
$17,850
$170,000
$30,000
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$5,000
$1,121,750
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$500,000
1 48,000.00
1 249,000.
1 7,000.00
1 7,000.00
1 3,000.00
$5,000
$71,000 $550,750
$48,000
$247,000
$0
$500,000
$2,000
$7,000
$7,000
$3,000
$298,000 $16,000
$369,000 $566,750
$48,000
$249,000
$7,000
$7,000
$3,000
$314,000
$1,435,750
Beneficiary Pages
 Beneficiary page must be:
Properly completed
 Consistent with the Census/Income Survey

Income Surveys
 Good for 4 years from original date of
certification
 Original Certification – January 2007
 Recertification – January 2009
 Survey Expires – January 2011
 Responses are good for 4 years
 MUST include signed certification letter and
recertification (if applicable)
Income Surveys
 Grant Administrators should verify:
 The
survey properly completed
 Community information
 Proper # of responses
 Consistency throughout the survey
Public Hearing/Resolution
Documentation
 Applicant MUST advertise public notice a minimum of
10 days prior to meeting.

One hearing MUST take place prior to application
 Application Must Include:
 Original Publishers Affidavit
 Original/Signed Public Hearing Minutes
thoroughly document meeting
 Authorization to Conduct Hearings (if
applicable)
Original Sign-in Sheet
Original Resolutions



Status of Environmental Review
Process Form
 A box has been added for categorically
excluded projects
 Exempt projects complete Certificate of
Exemption form
 Mark “yes” in the appropriate “All Agencies
Contacted” boxes
 Format II not required in the application, but
you DO need to complete the “Environmental
Agency Contact Listing” form
Status of Environmental Review
Process Form
 Should have already submitted the
categorically excluded activity notification letter
with complete description of project
 OCRA will either agree or disagree with
evaluation
 OCRA will respond with a list of agencies that
need to be contacted or let you know full
assessment is necessary
 FINAL SHPO letters required at time of
application
Status of Environmental Review
Process Form
Status of Required Environmental Review Process
As Chief Elected Official (CEO) of the Applicant, I hereby certify that the subject project activity will
require the following type of environmental review respective to 24 CFR Part 58:
Fill in the type of activity (i.e., exempt, categorical exclusion, environmental assessment):
Except for an exempt activity, I further certify that all applicable local, state and federal agencies have been
contacted in writing and the present status of the environmental review process for this project is as follows
(complete all that apply):
YES
N/A
All agencies have been contacted and all responses by these agencies have been received
- no negative environmental comments received.
All agencies contacted - all responses received - negative environmental comments
received - mitigation necessary; actions necessary to mitigate negative environmental
concerns are as follows: (list actions)
All agencies contacted - no negative environmental comments received from commenting
agencies; comments still pending from following agencies: (list agencies)
The Indiana Department of Natural Resources has required that an archaeological
reconnaissance be conducted, and this reconnaissance has been conducted, and no
negative findings resulted there from; OR, negative findings resulted and the following
mitigation steps are necessary: (list steps)
Format II Equivalency completed. (N/A for Categorically Excluded)
Environmental assessment completed - Finding of No Significant Impact (FONSI)
determined - ready to publish combined notice (N/A for Categorically Excluded)
Categorically Excluded Only – Notice of Intent to request Release of Funds - ready
to be published
Overdue Document Status
 Applications will not be approved if
the applicant is not in compliance
with all requirements of a current
or past CDBG grant.
Post Award Deadlines
 ER Deadline – two months


Publish locally
Submit documentation to OCRA
 Bid Deadline – six months



IFB Notice (original)
Proof of Publication
Certified Bid Tabulation
 ROF Deadline – eight months
See checklist on website
*These dates are subject to change

Post Award Deadlines
 Please be aware that we are monitoring
projects before and after Release of
Funds.
Do not start construction until you have
received ROF
 Do not submit Start of Construction Notice
until you have actually started construction

Q&A
INDIANA OFFICE OF COMMUNITY AND RURAL AFFAIRS
CAPITAL INFRASTRUCTURE PROJECT SURVEY
Local Government Name:
Project Contact Person:____________________________
County:
Phone/e-mail:____________
Project Description:
Estimated Project Costs:
Please return by January 26th to OCRA via e-mail: [email protected], fax: 317-233-3597, or mail:
Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, IN 46204
Contact OCRA
Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204
800.824.2476
www.ocra.IN.gov