Transcript CDBG Disaster Recovery Waterway Debris Program Wednesday, January 13, 2010 Eligibility County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795  Eligible projects will.

3
CDBG Disaster Recovery
Waterway Debris Program
Wednesday, January 13, 2010
Eligibility
County qualified as disaster area in 2008:
DR-1740, DR-1766, DR-1795
 Eligible projects will either have
sustained damage in a disaster or be
vital to the long-term recovery of the
area.
General Information
 One project per applicant
 May not be on the CDBG findings/ineligible list
 CFF/PL grant limits do not apply
 Must meet LMI or Urgent Need
 FEEPS
 No set match amount required
 Actual grant amounts are determined on a case
by case basis and the amount of assistance will
be dependent upon the evaluation factors
Application Specifics
 Applications Accepted Beginning: March 1, 2010
 Non-Competitive
 Only one (1) original application required
 Condition 3 and 4 ONLY
 Projects/applications will be evaluated using the following
criteria:




Extent of damage caused by a 2008 storm event;
The importance of the project to post disaster recovery of the applicant
The percentage of low-to-moderate income persons served
The relative economic distress of the applicant
Application Requirements
 Project Description and Justification
 Must include detailed description of project
activities, including how it fits with the overall
long-term recovery efforts of the applicant.

Must match detailed budget

Must not include normal maintenance costs
 Force Account Labor
 Must be approved by OCRA in advance
Application Requirements
 Appendix B Information

See Handouts:

Information needed for Logjams and Obstructions Removal

Cover Letter with Applicant Name and Project Name

Signed and Stamped by project Engineer
Floodplain and Wetland Management
• If any part of the project is located within
a 100 year floodplain or in a wetland…
• HUD 8-step decision making process
• This process must be documented and
kept in the ER file
Floodplain and Wetland Management
1. Determine if proposed project is in a base floodplain
or in a wetland

FEMA map

Wetland maphttp://www.fws.gov/wetlands/Data/Mapper.html

If no maps available use the best available information

Categorically Excluded and Assessed projects are not
excluded from this process
HUD 8 Step Process
2. Publish “early” notice of proposal to allow
public to consider and comment on action
(FONSI cannot be published until after 15
day comment period has expired)
3. Evaluate practicable alternatives to locating
project in a floodplain or wetland
4. Identify potential direct and indirect impacts
associated with project occupancy and
modification of floodplain or wetland
HUD 8 Step Process (con’t)
5.
6.
7.
8.
Design or modify actions to minimize adverse
impacts and preserve floodplain
Reevaluate whether proposed action is
practicable/feasible in light of flood hazards and
costs of minimization
Publish final notice of decision, identify why
there is “ no practicable alternative” and
mitigation measures adopted (can be combined
with FONSI notice.)
Obtain approval (receive RROF/C) and
implement action with mitigation
Detailed Budget Pages
LINE ITEM
Construction Activities
8” C-900 CL-200DR14 Water
Main
6” C-900 CL-200DR14 Water
Main
8” Gate Valves w/polyhlene
Encasement
8” SR Bore w/welded Steel
Casing
3-way Fire Hydrant w/gate valve
Bituminous Resurfacing
Concrete Resurfacing
Sand Bedding
Line Location Markers w/Trace
Wet Cap Connection
Dismantling Old Storage Tank
New Pressure Valve
Mobilization/Demobilization
Labor Standards
Construction Sub-Total
Professional Services
Grant Administration
Engineering Fees
Legal
Rate Consultant
Environmental Review
Professional Services Sub-total
TOTAL PROJECT COST
#
Price
CFF
CDBG
20,500
18.00
$369,000
22,750
16.00
$131,000
20
LOCAL
OTHER
OTHER
TOTAL
$369,000
$233,000
$364,000
550.00
$11,000
$11,000
150
100.00
$15,000
$15,000
510
8,500
1,000
5,467
18
10
1
1
1
1
35.00
20.00
30.00
7.50
50.00
2,000.00
25,000.0
5,000.00
48,000.0
5,000.00
$17,850
$170,000
$30,000
$17,850
$170,000
$30,000
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$5,000
$1,121,750
$41,000
$900
$20,000
$25,000
$5,000
$48,000
$500,000
1 48,000.00
1 249,000.
1 7,000.00
1 7,000.00
1 3,000.00
$5,000
$71,000 $550,750
$48,000
$247,000
$0
$500,000
$2,000
$7,000
$7,000
$3,000
$298,000 $16,000
$369,000 $566,750
$48,000
$249,000
$7,000
$7,000
$3,000
$314,000
$1,435,750
Grant Administration
OCRA Certified Grant Administrator required.
 May procure by small purchase method:







Must be $50,000 or less
Includes labor standards & Environmental Review if applicable
Must Contact 3 qualified sources to solicit quotes
Firm/Person must respond in writing
Quotes may be faxed, e-mailed, hand delivered or mailed
Respondents must be allowed 5 days minimum to respond
Must maintain records documenting date, time, & persons
solicited/respondents
Grant Administration
 General Administration

Three percent (3%) of Grant Amount
 Environmental Review

$3,000 maximum
 Labor Standards (based on Total Project Cost)



Up to $2,000,000
$2,000,001 - $5,000,000
$5,000,001 and up
$5,000
$7,000
$9,000
Income Surveys
 Good for 6 years from original date of
certification
 Original Certification – January 2007
 Survey Expires – January 2013
 Responses are good for 6 years
 MUST include signed certification letter and
recertification (if applicable)
 This is an exception for Disaster Recovery
Only
Income Surveys
 Grant Administrators should verify:
 Service
area (beneficiaries) match
survey area
 The survey properly completed
 Community information
 Proper # of responses
 Consistency throughout the survey
Public Hearing/Resolution
Documentation
 Applicant MUST advertise public hearing notice a
minimum of 10 days prior to meeting.

Hearing MUST take place prior to application
 Application Must Include:
 Original Publishers Affidavit
 Original/Signed Public Hearing Minutes
thoroughly document meeting
 Authorization to Conduct Hearings (if
applicable)
Original Sign-in Sheet
Original Resolutions



Compliance Status
 Applications will not be approved if
the applicant is not in compliance
with all requirements of any
previous or current CDBG grant.
Post Award Deadlines
 Environmental Release Deadline – two months


Publish locally
Submit documentation to OCRA
 Bid Deadline – six months



IFB Notice (original)
Proof of Publication
Certified Bid Tabulation
 ROF Deadline – eight months

See checklist on website
 Do not start construction until you have
received ROF (we will find out!)
Post Award Deadlines
 Claims will not be processed until Grant
Support has received the following
documents:
Notice of Contract Award
 Start of Construction Notice (do not submit until

you have actually started construction)

Wage/Fringe Benefit Certifications
Grant Reporting Requirements
 Semi-Annual Reports required
Q&A
Contact DNR
Department of Natural Resources
Shelley Reeves
402 West Washington Street
W256
Indianapolis, IN 46204
317-234-1072
[email protected]
Contact OCRA
Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204
800.824.2476
www.ocra.IN.gov