Transcript Enrollment Services Cross Training 3.4.16

WELCOME TO THE EXCITING NEW WORLD
OF PEOPLESOFT ACADEMIC ADVISING
LeeAnn Davis
Director, Academic Advising
[email protected]
(386) 506-3404
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PLAN: The plan is the student’s major. We will have numerical codes for the plans.
Plan codes are simply the four digit number we already know with two zeros on the
end. For example: AA is 0100 in Kaleidoscope and 010000 in Peoplesoft. Nursing is
2071 in K-scope and 207100 in Peoplesoft, etc.
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Subplan: We are using the subplans in different ways.
AA students they will be required to have a subplan which is their intended
Bachelor’s degree major and transfer school. Once the subplan is declared it will
show up on the degree audit and the student‘s pre-requisites will be listed as
requirements (I will show examples later).
BAS is using the Subplan for the technical area.
Most staff members
will have access to the
student center. Here
you can see what the
student see’s in his or
her portal.
You will not have
access to see the
student’s financial aid
or finance information
Use the tabs at the top
to go to different areas
to find information you
need.
Through the
Student Center,
click on the quick
links drop down
You will have several options on
the drop down menu, click
Transcript View Unofficial and
then click on the go button
Advising Report
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In Peoplesoft a degree Audit is called an Advising Report.
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The Advising report will be available in the Advising Center and the Student
Center

The advising report follows the information in the college catalog program
guide.

The audit will give the student all the options that are available in a certain
area of their degree.

Students will be registering from their Advising report. They will only be
permitted to take the classes that are required for their major. When the
student picks a class that he wants to take he will click on the class and a list
of available days/times/and campuses will come up. The student will then
click on the option he or she wants.

Students will still be able to use the course search through the main website
to look up classes ahead of time.
The student’s name and ID
number are at the top of
the audit (I cut them off for
this)
If a requirement is
satisfied it will
close
Requirements that
are not satisfied
will show the
options
Every audit will have the Cumulative GPA and
Residency requirement at the top.
The catalog year is at the
top of the degree audit.
When the student
meets the
requirement it
closes and says
Satisfied.
If you want to see
the listed classes
you just need to
click on the green
arrow and the box
will open.
These letters/numbers are not applicable to the
student. They are there to help troubleshoot issues
with the audit.
Requirement lines give
specific GPA requirements
A yellow Diamond
means IP (It the live
system will not say IP)
A Green Circle with
Check mark means
complete and it will
have a grade
Sometimes the student has two majors in two
different careers. If that happens you will get a
drop down box on the top of the audit