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AB 86: Adult Education Consortia Planning 2013-2015 2-14-14 Webinar Series http://ab86.cccco.edu CoE Cover Sheet • 100% Participation • 2 Regions Combined • Fiscal Agents – 55 Community College Districts (CCDs) – 15 School Districts (SDs) • Members – 267 SDs – 72 CCDs 7/21/2015 Intent to Award • 2-14-14 Intent to Award Notice – Fiscal Agent to receive email notice • 3-4-14 - Approval by Board of Governors • 3-5-14 – Project Commencement 7/21/2015 Supporting Documents Due 2-24-14 • Intent-to-Participate Member Signature Forms – One from Each Member District – Signatures of CEO, Superintendent, or Designee • Preliminary Budget Summary – Email 1 signed copy – Mail 4 signed copies • Project Management Plan – maximum 8 page narrative 7/21/2015 Project Management Plan • Due February 24, 2014 • Email [email protected] • Narrative – 8 page maximum – Organizational Structure – Shared Leadership Strategies – Project Planning Roles and Responsibilities – Communication 7/21/2015 7/21/2015 Preliminary Budget Summary • Due February 24, 2014 • Email [email protected] • Template – Must be signed by fiscal agent’s CBO (PDF) • FOUR signed copies – To California Community College Chancellor’s Office, 1102 Q Street, Sacramento CA 7/21/2015 7/21/2015 Project Management Plan • Due February 24, 2014 • Email [email protected] • Narrative – 8 page maximum – Organizational Structure – Shared Leadership Strategies – Project Planning Roles and Responsibilities – Communication 7/21/2015 Organizational Structure • • • • • • • • Who are the members? Who are the partners? Are there other partners that should be considered? Are there state or national partners that should be involved in the planning? Will you develop an org chart? What are the guiding principles for working together? How often will you meet? Where will you meet? 7/21/2015 Shared Leadership Strategies • • • • • • • • • • • • What are shared leadership strategies? Is there a leadership team? What is the composition? Will there be formal agreements – MOUs, JPA? How will resources be allocated? How are decisions made - vote, consensus, or? What are partner and member roles? Will there be third-party agreements? Will there be an advisory board? How are differences resolved? What happens if we can’t agree? Is there a regional response to funding opportunities? 7/21/2015 Project Planning Roles and Responsibilities • • • • • Who has oversight for the project? Are there project directors or co-chairs? What are the roles of project manager(s)? Who has responsibility for reporting? Are there other staff that may be necessary for planning? • How will faculty, teachers, students be engaged in planning? • Is there an organizational chart? • How will you know you are successful? 7/21/2015 Communications • • • • • • • • • How will the consortia communicate to districts? How will you keep regional stakeholders informed? Will you communicate with neighboring regions? Will you establish a website? How will you keep agencies apprised of the planning process? How will teachers/faculty be kept aware of the planning? Will students be kept apprised of the planning? Is there a flow chart? Are there formal processes for sending out communications? 7/21/2015 Reports to the Legislature • March 2014 – Status of funding and grants – Identification of consortia members • March 2015 – Regional Comprehensive Plans – Conclusions – Recommendations 7/21/2015 Key Dates • • • • • 12/19/13 – Certification of Eligibility Released Technical Assistance Webinars – Fridays, noon 1/31/14 – Due: CoE Cover Sheet 2/14/14 – Notification of Intent to Award 2/24/14 – Due: Intent-to-Participate Member Forms, Project Management Plan, Preliminary Budget Summary • 3/5/14 – Performance Period Begins 7/21/2015 Programs for Apprentices • Over 800 “apprentice-able” occupations in California. • Regional Plan should be based on transitioning adults into apprenticeship programs by integrating apprenticeship concepts into the five Adult Education curriculum areas. 7/21/2015 What Resources do you need? • What would be helpful to you as you proceed with your planning? • What types of tools could your consortium use? – For example: one area has requested examples of MOUs 7/21/2015 Let’s Share Ideas • • • • • • • Best Practices Webinars Shared Resources Technical Assistance w/ Consortia Information about the K-12 and CC Systems Data from Work Group Video Clips Website 7/21/2015 Click here for a link to the Joint Legislative here on Adult Education http://calchannel.granicus.com/MediaPlayer.php?view_id=7&clip_id= 1771 7/21/2015 Questions and Recommendations • Click here to email us at [email protected] • Click here to access the AB86 website http://ab86.cccco.edu • Share the good work that you are doing by being a webinar presenter –Contact the Work Group at [email protected] by clicking here. 7/21/2015