Transcript Slide 1

Development of Eskom Real Estate
Master Plan detailing Asset Management
Solution, Property Management Solution,
Procurement and Financial Approaches
and Execution Plan
PS(HO)2014/GS/01
Clarification Meeting
16 July 2014
AGENDA
Time Item
Facilitator
10:00
Welcome & Safety Evacuation
MWP Safety Rep
10:05
Project Background & Technical Requirements
 Scope of work
 Key deliverable
 Technical evaluations
Bafana Hlophe
10:15
Commercial and SDL Requirements
Elvis Mulovhedzi
11:00
Health & Safety Requirements
Phillip Mathebula
11:30
Quality Requirements
Mothusi Itumeleng
11:45
Financial Requirements
Elvis Mulovhedzi
12:15
Questions & Answers
All
Closure
Elvis Mulovhedzi
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Project Background and
Technical Requirements
Commercial & SDL
Requirements
Commercial Requirements
General Information
• Information sharing is non-compulsory
• RFP / Tender / Enquiry No. PS(HO)2014/GS/01
• Issue 04 July 2014 and closing 07 August 2014; at
10H00
• Acknowledgement form
• Tender Bulletin link:
http://mp2mas17.eskom.co.za/tenderbulletin/search.asp
• Eskom
Representative
details
Technical, Financial, SD&L):
(Commercial,
+27 11 800 5453 or email: [email protected]
Commercial Requirements
 Guidelines
• Deadline of clarification of queries; 31 July 2014
• The tender shall be submitted as an original hard copy, plus 1 copy
(identical to the original), and x1 soft copy in CD / USB
The soft copy is not a substitute for hardcopy which must still
be provided. Failure to adhere to this requirements will render
tenderer non-responsive and the tender that does not meet the
requirements will be disqualified.
• The proposal must be indexed and structured into 3 sections:
o Section 1 – Commercial Proposal (Commercial returnable
including Prices/Financial information)
o Section 2 – Technical Proposal (Separate subfolders, into;
Technical, Safety and Quality)
o Section 3 – Supplier Development and Localisation
NB: Prices on hard copies must be identical to the ones on the CD /USB.
Commercial Requirements
Guidelines cont…
o Proposals marked ‘Confidential’ and displaying the
RFP no. PS(HO)2014/GS/01 and the tenderer’s
name should be deposited to the Eskom Tender
Box located at :
Tender Office (Opposite Main Reception)
Eskom Megawatt Park Office
1 Maxwell Drive
Sunninghill Ext. 3Sandton
Johannesburg
The tender offer validity period is twelve (12) weeks
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Commercial Requirements
Evaluation Criteria
• Preferential Procurement Policy Framework Act (PPPFA)
evaluation process (90/10 methodology)
• Commercial requirements i.e. tender returnable and
compliance to the submission criteria
• Two steps (2) evaluation Steps:
I. Functional Analysis (Technical and SHEQ) – 70% threshold
II. Price and Preference (90/10)
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•
Negotiation items:
I.
SD&L targets
•
Contract award item:
I.
Financial capacity
SD&L
Eskom strategic objective of transformation, reduce
unemployment, skills development and equity.
Seek opportunities in procurement
Partner with willing and able suppliers in executing the
objective.
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Skills Development
Tenderers are encouraged to participate in creating
experiential training for unemployed learners in the following
areas:
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Type of Skill
Number
Real Estate Analyst
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Background
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Retention
In order to ensure compliance and achievement of these
obligations a retention of 2% on every invoice paid shall
apply.
The amount shall be payable back in full to the contractor
on verified achievement of all obligations.
Where a contractor partially achieves its obligations then a
portion of the amount shall be refunded based on preagreed formula of calculation of penalties.
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Health and Safety
Requirements
SAFETY REQUIREMENTS
16 July 2014
Thembinkosi Mbolekwa
INTRODUCTION
1. COID Act
2. General Safety Requirements
3. Health and safety plan
4. Risk Assessments for work to be performed
5. Returnable documents for tender evaluation
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Letter of Good Standing Required
1. COID Act:
 An employer carrying on business in the Republic shall within the
prescribed period and in the prescribed manner register with the
commissioner.
2.
Construction Regulations:
 The client shall ensure that every PC is registered and in Good Standing
with the Compensation Fund or with a licensed compensation insurer
prior to work commencing on site.
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Risk Assessments for work to be performed
The tendering contractor shall submit a risk assessment as part of the health and
safety plan which must include:

the identification of the risks and hazards to which persons may be
exposed to,

An analysis and evaluation of the risks and hazards identified based on
a documented method;

A documented plan and applicable safe work procedures to mitigate,
reduce or control the risks and hazards that has been identified;

A monitoring plan; and

A review plan
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Required documents to form part of you
Health and safety plan
• A SHE Policy signed by the CEO;
• Management structure and legal appointments (company organogram).
Resources, Roles , Responsibility and Authority;
• Competency, training and awareness program
• Hazard Identification, Risk Assessment and controls & SHE Method
Statements.
• Sub-contractor and Supplier management program( Process applied to
select, qualify and monitoring SHE compliance of sub-contractor during
work execution.)
• Letter of Good Standing with The Compensation Commissioner (licensed
insurer or equivalent)
2015/07/18
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Required documents to form part of you
Health and safety plan
• Incident management program (Corrective and preventive action management
from incidents including lessons learned, communication)
• Medical surveillance program ( certificate of medical fitness and Man-job
specifications-( risk based))
• Emergency preparedness and response procedures
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Tender evaluation process for SHE
OHS Requirements:
Scores (%)
Health and Safety Plan:

Contractor Organogram,

Signed SHE Policy Statement,

Acknowledgement of Eskom Life Saving Rules,

List of OH&S Appointees & CV’s,

Letter of Good Standing,

Sub-contractor Management,

Transporting of workers.
Risk Assessments:

HIRA Process,

Risk Rating Process,

High risk management process (e.g. Driving)
Incident Management Process:

Incident Investigation Process,

Contractor’s LTIR information,

Incident reporting etc.
50%
30%
20%
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Quality Requirements
QM 58 – Supplier Contract Requirements
• Purpose - Define the quality requirements/returnable documents
which shall be submitted with a tender.
• Quality requirements are based on ISO 9001:2008.
• The required Quality requirements/returnable are as follows:
o Quality Management System (QMS) Requirements.
o Evidence of QMS in operations.
o Additional/Customized Requirements (form A and B)
 Note: QM – 58 defines the above mentioned requirements (read para 3.2 –and 3.3).
 All returnable documents should be in English.
13/05/2014
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Quality Documentation with Tender
• The supplier shall submit the following quality
documentation with the tender:
o Quality Management System (QMS) Requirements.
 Submit a copy of valid ISO 9001:2008 certification.
 OR
 Submit an objective evidence of a QMS, consisting of the following:
 Quality Manual.
 Document Control Procedure (Clause 4.2.3),
 Record Control Procedure (Clause 4.2.4),
 Internal Audit Control Procedure (Clause 8.2.2),
 Control of nonconforming product (Clause 8.3),
 Corrective Action Procedure (Clause 8.5.2),
 Preventative Action Procedure (Clause 8.5.3).
 Procedure for control of suppliers (i.e. additional procedure).
13/05/2014
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Quality Documentation with Tender
• Evidence of QMS in operations.
 Copy of closed out and completed product / process NCR.
 Copy of closed out and completed product / process CAR.
 Copy of closed out and completed product / process PAR.
 Detailed CV of the supplier QMR.
 Copy of organisational structure indicating QMR position.
 Historical information register on similar work carried out.
 Copy of customer satisfaction survey.
• Additional/Customized Requirements.
 Form A – Tender & Contract Quality Requirements (App A – QM 58).
 Form B – Quality Management System Requirements (App B – QM 58).
13/05/2014
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Evaluation Criteria & Weights
Ref Clause
(QM 58)
1.
Supplier Tender Submissions
(Checklist)
Quality Management System Requirements (ISO 9001):
Weights
(%)
45%
 IS0 9001:2008 Certification OR,
 Quality Manual with 6 Mandatory Procedures.
2
Evidence of QMS in operation:







3
45%
Copy of closed out and completed product / process NCR.
Copy of closed out and completed product / process CAR.
Copy of closed out and completed product / process PAR.
Detailed CV of the supplier QMR.
Copy of organizational structure indicating QMR position.
Historical information register on similar work carried out.
Copy of customer satisfaction survey.
Additional/Customized Requirements.
 Form A.
 Form B.
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10%
Financial Requirements
QUESTIONS & ANSWERS?
.
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Thank you