Transcript Slide 1

The supply of spare parts and special tools for five
(5) peaking generation Open Cycle Gas Turbines
(OCGT) units at Gourikwa Power Station.
Tender no: Gourikwa
Provision of capital spares refurbishment, resources,
training, and transfer of know-how for the
maintenance of the five (5) peaking generation Open
Cycle Gas Turbines (OCGT) units at Gourikwa
Power Station.
Tender No: Gourikwa
Tender Clarification Meeting: Gourikwa
23 Sept 2014
AGENDA
Time Item
Thandi Mathye
10:00
Welcome & Safety Evacuation
MWP Safety Rep
10:05
Project Background & Technical Requirements
 Scope of work
Sebastian Pasquallie
10:15
Commercial and SDL Requirements
Thandi Mathye
11:00
Health & Safety Requirements
Louis Jacobs
11:30
Quality Requirements
Rastus Ferreira
11:45
Financial Requirements
Brian Murimwa
12:15
Questions & Answers
All
13:00
Project Background & Technical Requirements
 Key deliverable
 Technical evaluations
Sebastian Pasquallie
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Project Background and
Technical Requirements
(URS)
Commercial & SDL
Requirements
Commercial Requirements
General Information
• Information sharing is non-compulsory
• Tender No. Gourikwa
• Enquiry Issue date 03 Sept 2014 and closing date
24 October 2014 at 10H00
• Acknowledgement form
• Eskom Holdings SOC Limited
• Eskom Representative details (Commercial,
Technical, Financial, SD&L):
+27 11 800 5508 or email: [email protected]
Commercial Requirements
 Guidelines
• Deadline of clarification of queries; 17 October 2014
• The tender shall be submitted as an original hard copy, plus 1 copy
(identical to the original), and x1 soft copy in CD / USB
The soft copy is not a substitute for hardcopy which must still
be provided. Failure to adhere to this requirements will render
tenderer non-responsive and the tender that does not meet the
requirements will be disqualified.
• The proposal must be indexed and structured into 3 sections:
o Section 1 – Commercial Proposal (Commercial returnable
including Prices/Financial information)
o Section 2 – Technical Proposal (Separate subfolders, into;
Technical, Safety ,Quality and environmental(SHEQ))
o Section 3 – Supplier Development and Localisation
NB: Prices on hard copies must be identical to the ones on the CD /USB.
Commercial Requirements
Guidelines cont…
o Proposals marked ‘Confidential’ and displaying the
Tender description and the tenderer’s name
should be deposited to the Eskom Tender Box
located at :
Tender Office (Opposite Main Reception)
Eskom Holdings SOC Limited
Megawatt Park Office
1 Maxwell Drive
Sunninghill Ext. 3Sandton
Johannesburg
South Africa
The tender offer validity period is twelve (12) weeks
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Commercial Requirements
Evaluation Criteria
Four steps (4) evaluation Steps:
• Basic commercial compliance i.e. tender returnable and
compliance to the tender submission
• Functionality(Technical and SHEQ)-80% threshold
• SD&L
• Financial evaluation(BOQ)
Functionality
Score
Weighted Threshold
Technical
60%
5%
5%
30%
100%
80%
Safety and Health
Environmental
Quality
Total
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SD&L
The objective criterion for this transaction is to transfer gas
turbine maintenance expertise to Eskom employees within
the contract period so that Eskom will be able to execute
similar maintenance independently i.e. Eskom Rotek
employees will be trained as part of the contract
agreement.
Eskom strategic objective of transformation, reduce
unemployment, skills development and equity.
Partner with willing and able supplier in executing the
objective.
A tenderer cannot subcontracting more than 25% of the
contract value to any other enterprise that does not qualify
for at least the same number of BEE points, unless the
intended sub-contractor is an EME that has the capability
and ability to execute the sub-contract work.
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Skills Development
Tenderers are encouraged to participate in creating
experiential training for unemployed learners in the following
areas:
Type of Skill
Two (2) unemployed graduate
technician and
Four (4) unemployed artisan
candidates will be trained
outside Eskom premises as
part of skills training &
development and the SD&L
initiatives
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Number
OCGT Gourikwa
SD&L Background
Step 2 – Local Production and Content
The supplier will be required to source all consumable parts from South African manufacturers in order to
stimulate the local industry. Although this is not a weighted criterion suppliers are encouraged to meet
Eskom’s socio-economic development objectives.
Component Description
Consumable parts
Sourcing Strategy
5% to be sourced from local company
Skills Development (not a weighted criteria)
Skills Development (not a weighted criteria) (if applicable)
Eskom intends to improve Skills Development by ensuring that technical support is directed towards
enhancing supply capacity and capability within the industry or sector of operation. By doing this the
capacity and competitiveness of the local supply base will be increased and the goals of shared
growth, employment creation, poverty reduction and skills development will be achieved.
Skills development is not part of the evaluation criteria, therefore supplier(s) will be requested to
propose Skills Development initiatives in terms of the Skills required for this project as indicated in the
table (matrix) below.
OFO Occupational
Weight
Target Number of
Proposed Number of
Group
(%)
Persons to be Trained
Persons to be Trained
(Local to Site)
(Local to Site)
Artisan
20%
4
Technician
20%
2
Total skills
100%
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Health and Safety
Requirements
SAFETY REQUIREMENTS
23 Sept 2014
Louis Jacobs
INTRODUCTION
1. COID Act
2. General Safety Requirements
3. Health and safety plan
4. Risk Assessments for work to be performed
5. Returnable documents for tender evaluation
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Letter of Good Standing Required
1. COID Act:
 An employer carrying on business in the Republic shall within the
prescribed period and in the prescribed manner register with the
commissioner.
2.
Construction Regulations:
 The client shall ensure that the contractor is registered and in Good
Standing with the Compensation Fund or with a licensed compensation
insurer prior to work commencing on site.
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Risk Assessments for work to be performed
The tendering contractor shall submit a risk assessment as part of the health and
safety plan which must include:

the identification of the risks and hazards to which persons may be
exposed to,

An analysis and evaluation of the risks and hazards identified based on
a documented method;

A documented plan and applicable safe work procedures to mitigate,
reduce or control the risks and hazards that has been identified;

A monitoring plan; and

A review plan
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Required documents to form part of you
Health and safety plan
• A SHE Policy signed by the CEO;
• Management structure and legal appointments (company organogram).
Resources, Roles , Responsibility and Authority;
• Competency, training and awareness program
• Hazard Identification, Risk Assessment and controls & SHE Method
Statements.
• Sub-contractor and Supplier management program( Process applied to
select, qualify and monitoring SHE compliance of sub-contractor during
work execution.)
• Letter of Good Standing with The Compensation Commissioner (licensed
insurer or equivalent)
2015/07/07
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Required documents to form part of Health
and safety plan
• Incident management program (Corrective and preventive action management
from incidents including lessons learned, communication)
• Medical surveillance program ( certificate of medical fitness and Man-job
specifications-( risk based))
• Emergency preparedness and response procedures
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Quality Requirements
QM 58 – Supplier Contract Requirements
• Purpose - Define the quality requirements/returnable documents
which shall be submitted with a tender.
• Quality requirements are based on ISO 9001:2008.
• The required Quality requirements/returnable are as follows:
o Quality Management System (QMS) Requirements.
o Evidence of QMS in operations.
o Additional/Customized Requirements (form A and B)
 Note: QM – 58 defines the above mentioned requirements (read para 3.2 –and 3.3).
 All returnable documents should be in English.
13/05/2014
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Quality Documentation with Tender
• The supplier shall submit the following quality
documentation with the tender:
o Quality Management System (QMS) Requirements.
 Submit a copy of valid ISO 9001:2008 certification.
 OR
 Submit an objective evidence of a QMS, consisting of the following:
 Quality Manual.
 Document Control Procedure (Clause 4.2.3),
 Record Control Procedure (Clause 4.2.4),
 Internal Audit Control Procedure (Clause 8.2.2),
 Control of nonconforming product (Clause 8.3),
 Corrective Action Procedure (Clause 8.5.2),
 Preventative Action Procedure (Clause 8.5.3).
 Procedure for control of suppliers (i.e. additional procedure).
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Quality Documentation with Tender
• Evidence of QMS in operations.
 Copy of closed out and completed product / process NCR.
 Copy of closed out and completed product / process CAR.
 Copy of closed out and completed product / process PAR.
 Detailed CV of the supplier QMR.
 Copy of organisational structure indicating QMR position.
 Historical information register on similar work carried out.
 Copy of customer satisfaction survey.
• Additional/Customized Requirements.
 Form A – Tender & Contract Quality Requirements (App A – QM 58).
 Form B – Quality Management System Requirements (App B – QM 58).
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Ref Clause
(QM
58)
Evaluation
Item No.
Supplier Tender Submissions
Criteria & (Checklist)
Weights
Quality evaluation criteria
Weights
(%)
Weighted (%)
1.
ISO 9001:2008 certification covering the intended scope of supply or objective
evidence of a Quality Management System. (copy of the QMS manual
including the six mandatory procedures).
30%
2.
The Tenderer to complete and sign form A & B
Risk assessment.
10%
3.
A sample of a completed Non-conformance report (NCR), corrective action
20%
(CA), Preventative action (PA).
A sample of an audit report on a sub-Contractor/Supplier.
A sample of an Audit Schedule on a Sub-Contractor/Supplier.
The Supplier shall attach a copy of their procedure/Process for the selection
and control of sub-contractors.
A Copy of the organizations procedure for reviewing Supplier Non-conformities.
4.
Attach a draft Programme Statement covering QM58 and ISO10005
requirements for Quality Plans (refer sheet 2 CQP guide).
5.
QCP/ITP’s (Inspection Test Plan) from a similar project or a draft for the scope 15%
of supply that covers Witness and Hold Points to "Customer" (Refer sheet3 ITP
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guide).
25%
Financial Requirements
Pricing schedule(BOQ)
QUESTIONS & ANSWERS?
.
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Thank you