Transcript Slide 1
DUVHA POWER STATION REFURBISHMENT
PROJECT
CONSTRUCTION OF SIMULATOR ROOMS,
CONTROL ROOMS, EQUIPMENT ROOMS
AND ELECTRICAL OPERATION DESK (EOD)
ENQUIRY NUMBER : PS (DRP)2013/BS/03
DATE: 21 MAY 2013
AGENDA POINTS
• Opening & Welcome
• Evacuation Procedure
• Introduction
• Declaration of Interest
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AGENDA POINTS
Commercial
SD&L
Contract Data
Price Schedule
Finance
Technical
Quality
Programming and Planning
Safety
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COMMERCIAL
Presented by: Baba Sekele / Nonhlanhla
Hlangwini
Commercial
COMMERCIAL – Submission Dates and
Address
Enquiry closes at 10h00 on 06 June 2013
Tender Box located at– Duvha Power Station main Security Gate
Documents should be marked clearly, as follows:
Eskom Holdings SOC Limited
Group Capital Division
Confidential Tender No : PS (DRP)2013/BS/03
NB: CLOSING DATE FOR CLARIFICATIONS IS 5 WORKING DAYS
BEFORE TENDER CLOSING
LATE TENDERS WILL NOT BE ACCEPTED
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COMMERCIAL – Tender Envelope System
Tenderers are required to use the three (3) Envelope System
Each set of the documents is to be split as follows:
Envelope 1. Commercial including Bonds
Envelope 2. Financial
Envelope 3. Technical, Quality, Safety Health
Environmental and Programme Documents
The following set of documents will be required:
1 x Original copy
1 x Electronic copy (CD/DVD)
2 x Copies of original documents (Hard Copies)
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COMMERCIAL – Tender Communication
Contact Persons:
Baba Sekele - Senior Buyer
Peloame Tiro – Senior Buyer
Nonhlanhla Hlangwini – Procurement Manager
Contact Details
Tel: +2713 690 0768/0767/0108
Fax Numbers: +27 86 719 9867
Email Address: [email protected]
More information and any clarifications will be posted on this link:
http://mp2mas17.eskom.co.za/tenderbulletin/search.asp
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COMMERCIAL – Evaluation Process
A four (4) step evaluation will be conducted
Functionality (Eliminate tenders below minimum threshold)
Local Production and Content (Eliminate tenders below minimum
threshold)
Financial Analysis (Eliminate tenders below minimum threshold)
90/10 point system
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COMMERCIAL – EVALUATION CRITERIA
The following tender scoring criteria will be used:
Functionality- 70% per component i.e. Technical, Safety,
Planning and Quality
Local Production and Content– 70%
(As per the DTI list of Designated Sectors Office Furniture has a
minimum threshold of 85%, contractors will therefore be required to
meet minimum threshold)
Financial Analysis
90/10 point system
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IMPORTANT INFORMATION
• Tenders will be deemed commercially unacceptable where suppliers
fail to submit valid original tax clearance certificate.
• Tenderers failing to submit a valid certificate at the stipulated closing
time of the tender will automatically score a zero on B-BBEE for
purposes of evaluation
• No documents forming part of evaluation will be submitted after
tender closing
• Eskom will loads a joint venture as a single entity on its supplier
database
• Declaration form to be completed, declaring 85% on local content for
furniture.
• 70% is the threshold for Local Production and Content over and above
85% is mandatory for furniture
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IMPORTANT INFORMATION (Cont.)
• Basic Compliance and tender returnables to be taken very seriously
• Rather ask questions than to make assumptions and mistakes
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Questions?
Supplier Development & Localisation
Presented by: Ewert Baloyi
SD&L Advisor
Eskom Mandate
• All State Owned Companies (SOCs) are required to implement
Supplier Development & Localisation programmes to ensure that the
national empowerment imperatives as stipulated in ASGI-SA (2005)
and the New Growth Path (NGP 2009) are achieved.
• Eskom’s mandate is therefore, to achieve maximum and sustainable
local development impact through leveraging Eskom’s procurement
spend in a manner that allows flexibility within the business in order to
accommodate government local development initiatives and policies
• And fulfilling this mandate, Eskom Holdings SOC should ensure that
its procurement processes are in line with Preferential Procurement
Policy Framework Act (PPPFA), No.5 of 2000:
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B-BBEE Elements ( Codes of Good Practice)
The following seven B-BBEE elements represent the key principles
underpinning the B-BBEE Act 53 of 2003.
• Ownership and Equity shareholding
• Management and Control
• Employment Equity
• Skills Development
• Preferential Procurement
• Enterprise Development
• Social Economic Development
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Local Production and Content
• All Tenderers are required to achieve 70% threshold on Local Content
to South Africa ( Non designated sector)
• (As per the DTI list of Designated Sectors Office Furniture has a
minimum threshold of 85%, contractors will therefore be required to
meet minimum threshold)
Skills Development (Not for Tender Evaluation Purposes)
Skills
Eskom’s target
Tenderers Proposal
Joinery & Painting 10
Tiling & Plastering 6
Total
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Local Production and Content continued …
Local to site Job creation
• All tenderers’ are requested to indicate to Eskom how many jobs
will be retained and new jobs will be created as a result of this
project.
Please indicate the following
• Number of retained jobs (Core Employees)
• New Jobs to be created ( Semi-skilled and Non skilled
Employees)
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Local Production and Content continued …
Sub-contracting
In terms of the Preferential Policy Framework Act Tenderers:
• Tenderers will not be awarded points for B-BBEE status level if it
is indicated in the tender documents that such a tenderer intends
sub-contracting more than 25% of the value of the contract to any
other enterprise that does not qualify for at least the points that
such a tenderer qualifies for, unless the intended sub-contractor is
an EME that has the capability and ability to execute the subcontract.
• Thus, All Contractors are required to submit their list of subcontractors to Eskom for vetting and approval
.
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Questions?
CONTRACT DATA
Presented by: Maki Mosheshe
C&I Project Manager (GCD)
CONTRACT DATA
The Contract will be NEC 3
Part C1 2a : Contract data by Employer
Part C1 2b: Contract Data By Contractor
Part C4 : Site Information
Dates will be discussed under Programme presentation.
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PRICE SCHEDULE - REQUIREMENTS
Use the price schedule provided for pricing.
CPA formulae to be submitted on the price schedule provided.
Only the cells highlighted in light green should be filled in.
Rate of exchange has been included in the price schedule and should
not be changed so that the evaluations can be done on the same
basis.
Tenderers to verify the quantities on site and add the items missed on
the BOQ subject to Eskom’s verification and approval.
NB: Failure to complete the CPA schedule will result in prices being
considered fixed for the duration of the contract.
CPA IS DEFINED IN THE PRICING SCHEDULE
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Questions?
TECHNICAL
21 May 2013
Presented by:
Herman Visagie Pr. Eng
Presentation Outline
• Overview
• Work to be performed
• Temporary works
• Technical documentation included
• Technical Tender returnables
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Overview
The scope consist construction/refurbishment according
to supplied detail designs of the following areas:
1.
Control Rooms.
• 3 x control rooms with-in the existing control
rooms 16m level.
• Unit 1&2 at unit 1, Unit 3&4 at unit 3, Unit 5&6 at
Unit 5
• Construction only during applicable outage
2.
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Electrical Operating Desk / Station Control Room
•
1 x new control room 22m level at Unit 2
•
Area available – new equipment delivered
before December 2013
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Overview (Continued)
The scope consist construction/refurbishment according to supplied detail
designs of the following areas:
3.
4.
Simulator
•
2 x Simulator rooms, 1 x class room, 5 offices and amenities
•
Area available at 16m level unit 4
Equipment Rooms
•
7 x equipment rooms on 22m level.
•
Unit 1,2 & EOD at unit 1, Unit 3&4 at unit 3, Unit 5&6 at Unit 5
•
Construction to be completed prior to first outage
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Work to be performed
• Establish temporarily partitioning to limit dust to pre-installed
equipment. (Contractor’s design)
• Remove old and make good.
• Install as per designed: ceilings with bulkheads, dry walling, limited
brick laying, glazing, doors, small power reticulation, lighting, floors,
drainage, toilet and kitchen facilities.
• Supply and install joinery and finishes as per designed
• Supply control consoles, office furniture and kitchen appliances as
specified.
• Supply Fire detection sensors and connect and commission to existing
fire detection system.
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Temporary Works
Implementation should not negatively influence the operating of running units.
The planned 77 outage days is divided as follows:
• 5 days unit cooling down
• 50 days implementation
• 22 days hot commissioning
• Re-locating EOD to a central control room planned after 1st unit, subject to
change
• Phasing plans need revision as outage sequence not fixed.
• Adjacent unit to the upgraded unit might remain with temporary partition for
years
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Technical Documentation Included
Works Information as well as
• 67 x Control Room drawings
• 31 x EOD drawings
• 26 x Equipment room drawings
• 30 x Simulator drawings
• 7 x Technical specification
• 1 x LOSS document (console interface
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Technical Tender Returnables
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Thank you
Technical questions?
QUALITY
Presented by: Yvette Scott
Procurement Quality Assurance
Requirements ( Clause 3.2.1) on a tender
returnable
BASIS
(ISO 9000-2008) Standard
Eskom Standard QM58
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Requirements ( Clause 3.2.1) on a tender
returnable (cont…)
The contractor shall complete and sign
form A [a1] Form A Template.docx
The contractor shall complete and sign
form B [a2] Form B Template.docx
A copy of the CV of the suppliers Quality
Management Representative responsible
for the contract / work / service [a4]
Accreditations / Certification [a5]
Company Structure Plan [a6] Typical
Organization Structure
Historic Data [a7]Historical Template.docx
Contract Quality Plan [A8]Contract Quality
Plan.docx
Non-Conformance Report [a9](Complete
and closed out) [a9] NCR.doc
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• Contract Quality Requirements
• Quality Management System Requirements
• Please supply QMS documentation with the tender
•
•
•
•
•
•
Education Qualification
Quality Management experience
ISO 9001 2008 Qualification e.g. Introduction
ISO 9001 2008 Auditing Qualification background
Experience in implementing and maintenance of ISO 9001 2008 QMS
Detailed work experience
• Company Information relating to specific certification and standards
within an industry (e.g. NDT/NDE Welding certificate) Compliance
Quality Management System
• Certification on ISO 9001 2008 and supply QMS documentation
• Latest company organogram is necessary with Quality Representative
/function represented on the structure
• Information of previous work done on similar project
• The contractor shall submit a draft contract quality plan (CQP) with the
tender. Refer to Annexure C of QM58 (pages 49 to 52). The CQP will be
applicable to this tender and aligned with the processes in the quality
procedure manual
• Information on incidents occurred on similar work done.
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Requirements ( Clause 3.2.1) on a tender
returnables
Complete and closed out
Corrective Action Report
[a10] CORRECTIVE
ACTION REQUEST.docx
Supplier Audit Schedule
[a11]
• Information action taken on non conformances raised on
similar work done
• The tenderer shall attach a copy of their suppliers audit
schedule together with a completed audit report on one of
their critical suppliers
Copy of Supplier Control
Records [a12]
• Evaluation, selecting and control of supplier and
subcontractors
• Eskom Reserves the right to contact some of the
contractor’s (current and Former customers to evaluate
the contractors quality systems , capacity , capability)
Long lead time items [a14]
• Information lead times (time taken to deliver)on current
works/project
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Requirements ( Clause 3.2.1) on a tender
returnable
Preliminary
Manufacturing Schedules
[a15]
Preliminary Risk of
Critical Characteristics
[a18]
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• Information on planning of manufactured products
for the works to be done
• Information on risk identified the work to be done
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Samples forms ( Examples )
Please note submission of these forms need to
be
Scope Specific / Site specific
Section A
Form A Template.docx
Form B Template.docx
Section B
Historical Template.docx
NCR.doc
Section C
Contract Quality Plan.docx
Section D
ITP form.docx
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Requirements ( Clause 3.2.1) on a tender
returnable
Compulsory documents to be submitted for review and approval
prior to work activity
Final Project Quality Plan (PQP)
Final Quality Control Plan (QCP) / Inspection & Test Plan (ITP)
Method Statements (final)
Inspection & Test Forms (To be used for record)
Inspection Authority (OHSA equipment only)
Control of Defects, Corrective Action and Stop Work Orders
Control of Quality Records
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Requirements ( Clause 3.3) Tender evaluation,
adjudication and negotiation phase
Procurement quality
assurance evaluation
• Functional Analysis
• Evaluate tender submission for compliance to
all quality documentation requested, which
includes Quality Management System
documentation
• Functional Threshold rating for Quality is 70%
which implies supplier meets Eskom’s quality
requirements
Supplier Assessment
• Eskom shall carry out a full technical and QMS
assessment on contractors prior to tender
award
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Questions?
PROGRAMME & PLANNING
Presented by: Sentsho Makhafola
Duvha(GCD) Planning Department
PROGRAMME - REQUIREMENTS
GENERAL
Planning and control of the works is to be done by the Contractor in
line with the accepted Work Breakdown Structure.
A single programme is to be used for planning of the works,
incorporating the programmes of all sub-contractors.
Programme is to be free of obvious errors related to sequence or
timings of the works.
Primavera or MS Projects (2007 version) is exclusively to be used for
all planning; it shall be utilized for progress monitoring and reporting
of the works during project execution.
.
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PROGRAMME – REQUIREMENTS (Cont.…)
KEY PROGRAMME REQUIREMENTS
• The CPM (Critical Path Method) technique is to be used for programme and
planning.
• The schedule is to show logical links/ sequence/ relationships that connect the
various activities together, including interfacing between different subcontractors.
• Project Key Milestone Dates (stated in the contract data) as supplied by the
Project Manager are to be incorporated into the programme by the Contractor.
• The programme is to have a full compliment of resources or manpower to
complete the works.
• The programme has to show hold-points for approving of the works by the
Employer's professional team (e.g. key milestones for approving design are
incorporated into programme).
• The works is to be completed within accepted durations that are in
consistence with key dates provided in the contract data.
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ADDITIONAL PLANNING REQUIREMENTS
• The execution philosophy, programme and planning methodology is to be
described in the programme/ schedule basis document for submission
together with the tender documentation.
• The Project Responsibility and Deliverables Matrix must provide the division of
responsibility and information of specific deliverables expected to be provided
by the different project stakeholders.
• The tenderer must provide an organogram for the Duvha 'works' effort and it
should show positions of key role-players, together with names of people who
will occupy the positions in question.
• Information in curriculum vitae(s) of the planner that will be responsible for the
planning of the works.
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Questions?
SAFETY, HEALTH &
ENVIRONMENTAL
Presented by:
Ntombiyomusa Mbatha
Duvha(CMD) Safety Department
SHE - REQUIREMENTS
TENDERER TO RETURN
The signed copy of the acknowledgement form for Eskom rules and
requirements (Attached)
Detailed costing for SHE (not the consolidated amount) Costing to be done
on the pricing schedule provided .
The applicable contract/scope-of-work-specific SHE requirements that will be
implemented and managed by the Tenderer (Method statement r
SHE MANAGEMENT SYSTEM
Documented SHE management system (OHASAS 18001/NOSA/SHE PLAN)
Copy of the Company's SHE/Q Policy
Organogram illustrating the structure of the legal appointments
Incident management process (attach Procedure)
Corrective and preventive action management process (attach Procedure
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SHE - REQUIREMENTS
SHE COMMUNICATION AND INTERFACE
Interface between the client, subcontractors and all responsible stakeholders
OCCUPATIONAL HEALTH AND WELLNESS:
Valid Letter of Good Standing
Process for the completion of the man-job specifications (risk-based) for each
employee (attach procedure)
Health risk assessments
Certificates of medical fitness / psychological fitness (copy)
APPOINTMENTS AND COMPETENCIES
Applicable legal letters of appointment (e.g OHSAct 16.2, 6.1, 6.6)
The number of supervisors & SHE functionaries and their current level of
SHE competence (as per organogram)
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SHE - REQUIREMENTS
Details of the SHE Training Matrix
Details (competence) of the person/s conducting the hazard identification and
risk assessment
ENVIRONMENTAL MANAGEMENT
Company environmental management system
Dedicated/appointed environmental officer/practitioner (submit Organogram)
Company documented proof that staff members have received environmental
training Include environmental matrix.
Roles and responsibilities been assigned to staff members in writing
(Appointment letters)
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SHE - REQUIREMENTS
Method statement or EMP for scope of work.
Copies of permits and licences(waste licences)
Waste management Plan including waste inventory
Material Safety Data Sheets for the Chemical and herbicides to be applied
Herbicide /Pesticide /Solvents Register
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SHE - REQUIREMENTS
MANAGEMENT OF SUBCONTRACTORS AND SUPPLIERS (ALL TIERS
The process followed and selection criteria applied when appointing
subcontractors and suppliers.
The process for ensuring how the main supplier shall monitor the SHE
compliance of subcontractors and suppliers during the execution of work.
How will non-conformance by subcontractors and suppliers be managed
(Attach procedure/NCR Form)
What are the grounds for the termination of work done by subcontractors and
supplier regarding any SHE non-compliance identified by the main supplier
and/or Eskom (Attach procedure)
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SHE - REQUIREMENTS
3 YEARS COMPANY’S SHE PERFORMANCE
OHS performance records for the past three (3) years (Fatalities, LTI, FA)
Record of DOL/DMR reportable incidents
Environmental performance: contraventions of legislation
Any SHE achievements
Reference check:
Provide copies of testimonials/references and the contact detail of clients
(including Eskom) for whom the Company has done previous work of a similar
nature – Eskom reserves the right to verify this.
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Thank You