Transcript Slide 1

DUVHA POWER STATION REFURBISHMENT
PROJECT
CONSTRUCTION OF SIMULATOR ROOMS,
CONTROL ROOMS, EQUIPMENT ROOMS
AND ELECTRICAL OPERATION DESK (EOD)
ENQUIRY NUMBER : PS (DRP)2013/BS/03
DATE: 21 MAY 2013
AGENDA POINTS
• Opening & Welcome
• Evacuation Procedure
• Introduction
• Declaration of Interest
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AGENDA POINTS
 Commercial
 SD&L
 Contract Data
 Price Schedule
 Finance
 Technical
 Quality
 Programming and Planning
 Safety
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COMMERCIAL
Presented by: Baba Sekele / Nonhlanhla
Hlangwini
Commercial
COMMERCIAL – Submission Dates and
Address
 Enquiry closes at 10h00 on 06 June 2013
 Tender Box located at– Duvha Power Station main Security Gate
 Documents should be marked clearly, as follows:
 Eskom Holdings SOC Limited
 Group Capital Division
 Confidential Tender No : PS (DRP)2013/BS/03
NB: CLOSING DATE FOR CLARIFICATIONS IS 5 WORKING DAYS
BEFORE TENDER CLOSING
LATE TENDERS WILL NOT BE ACCEPTED
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COMMERCIAL – Tender Envelope System
 Tenderers are required to use the three (3) Envelope System
 Each set of the documents is to be split as follows:
Envelope 1. Commercial including Bonds
Envelope 2. Financial
Envelope 3. Technical, Quality, Safety Health
Environmental and Programme Documents
The following set of documents will be required:

1 x Original copy

1 x Electronic copy (CD/DVD)

2 x Copies of original documents (Hard Copies)
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COMMERCIAL – Tender Communication
Contact Persons:
Baba Sekele - Senior Buyer
Peloame Tiro – Senior Buyer
Nonhlanhla Hlangwini – Procurement Manager
Contact Details
Tel: +2713 690 0768/0767/0108
Fax Numbers: +27 86 719 9867
Email Address: [email protected]
More information and any clarifications will be posted on this link:
http://mp2mas17.eskom.co.za/tenderbulletin/search.asp
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COMMERCIAL – Evaluation Process
 A four (4) step evaluation will be conducted
 Functionality (Eliminate tenders below minimum threshold)
 Local Production and Content (Eliminate tenders below minimum
threshold)
 Financial Analysis (Eliminate tenders below minimum threshold)
 90/10 point system
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COMMERCIAL – EVALUATION CRITERIA
 The following tender scoring criteria will be used:
 Functionality- 70% per component i.e. Technical, Safety,
Planning and Quality
 Local Production and Content– 70%
(As per the DTI list of Designated Sectors Office Furniture has a
minimum threshold of 85%, contractors will therefore be required to
meet minimum threshold)
 Financial Analysis
 90/10 point system
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IMPORTANT INFORMATION
• Tenders will be deemed commercially unacceptable where suppliers
fail to submit valid original tax clearance certificate.
• Tenderers failing to submit a valid certificate at the stipulated closing
time of the tender will automatically score a zero on B-BBEE for
purposes of evaluation
• No documents forming part of evaluation will be submitted after
tender closing
• Eskom will loads a joint venture as a single entity on its supplier
database
• Declaration form to be completed, declaring 85% on local content for
furniture.
• 70% is the threshold for Local Production and Content over and above
85% is mandatory for furniture
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IMPORTANT INFORMATION (Cont.)
• Basic Compliance and tender returnables to be taken very seriously
• Rather ask questions than to make assumptions and mistakes
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Questions?
Supplier Development & Localisation
Presented by: Ewert Baloyi
SD&L Advisor
Eskom Mandate
• All State Owned Companies (SOCs) are required to implement
Supplier Development & Localisation programmes to ensure that the
national empowerment imperatives as stipulated in ASGI-SA (2005)
and the New Growth Path (NGP 2009) are achieved.
• Eskom’s mandate is therefore, to achieve maximum and sustainable
local development impact through leveraging Eskom’s procurement
spend in a manner that allows flexibility within the business in order to
accommodate government local development initiatives and policies
• And fulfilling this mandate, Eskom Holdings SOC should ensure that
its procurement processes are in line with Preferential Procurement
Policy Framework Act (PPPFA), No.5 of 2000:
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B-BBEE Elements ( Codes of Good Practice)
The following seven B-BBEE elements represent the key principles
underpinning the B-BBEE Act 53 of 2003.
• Ownership and Equity shareholding
• Management and Control
• Employment Equity
• Skills Development
• Preferential Procurement
• Enterprise Development
• Social Economic Development
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Local Production and Content
• All Tenderers are required to achieve 70% threshold on Local Content
to South Africa ( Non designated sector)
• (As per the DTI list of Designated Sectors Office Furniture has a
minimum threshold of 85%, contractors will therefore be required to
meet minimum threshold)
Skills Development (Not for Tender Evaluation Purposes)
Skills
Eskom’s target
Tenderers Proposal
Joinery & Painting 10
Tiling & Plastering 6
Total
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Local Production and Content continued …
Local to site Job creation
• All tenderers’ are requested to indicate to Eskom how many jobs
will be retained and new jobs will be created as a result of this
project.
Please indicate the following
• Number of retained jobs (Core Employees)
• New Jobs to be created ( Semi-skilled and Non skilled
Employees)
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Local Production and Content continued …
Sub-contracting
In terms of the Preferential Policy Framework Act Tenderers:
• Tenderers will not be awarded points for B-BBEE status level if it
is indicated in the tender documents that such a tenderer intends
sub-contracting more than 25% of the value of the contract to any
other enterprise that does not qualify for at least the points that
such a tenderer qualifies for, unless the intended sub-contractor is
an EME that has the capability and ability to execute the subcontract.
• Thus, All Contractors are required to submit their list of subcontractors to Eskom for vetting and approval
.
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Questions?
CONTRACT DATA
Presented by: Maki Mosheshe
C&I Project Manager (GCD)
CONTRACT DATA
 The Contract will be NEC 3
 Part C1 2a : Contract data by Employer
 Part C1 2b: Contract Data By Contractor
 Part C4 : Site Information
 Dates will be discussed under Programme presentation.
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PRICE SCHEDULE - REQUIREMENTS
 Use the price schedule provided for pricing.
 CPA formulae to be submitted on the price schedule provided.
 Only the cells highlighted in light green should be filled in.
 Rate of exchange has been included in the price schedule and should
not be changed so that the evaluations can be done on the same
basis.
 Tenderers to verify the quantities on site and add the items missed on
the BOQ subject to Eskom’s verification and approval.
NB: Failure to complete the CPA schedule will result in prices being
considered fixed for the duration of the contract.
CPA IS DEFINED IN THE PRICING SCHEDULE
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Questions?
TECHNICAL
21 May 2013
Presented by:
Herman Visagie Pr. Eng
Presentation Outline
• Overview
• Work to be performed
• Temporary works
• Technical documentation included
• Technical Tender returnables
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Overview
The scope consist construction/refurbishment according
to supplied detail designs of the following areas:
1.
Control Rooms.
• 3 x control rooms with-in the existing control
rooms 16m level.
• Unit 1&2 at unit 1, Unit 3&4 at unit 3, Unit 5&6 at
Unit 5
• Construction only during applicable outage
2.
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Electrical Operating Desk / Station Control Room
•
1 x new control room 22m level at Unit 2
•
Area available – new equipment delivered
before December 2013
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Overview (Continued)
The scope consist construction/refurbishment according to supplied detail
designs of the following areas:
3.
4.
Simulator
•
2 x Simulator rooms, 1 x class room, 5 offices and amenities
•
Area available at 16m level unit 4
Equipment Rooms
•
7 x equipment rooms on 22m level.
•
Unit 1,2 & EOD at unit 1, Unit 3&4 at unit 3, Unit 5&6 at Unit 5
•
Construction to be completed prior to first outage
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Work to be performed
• Establish temporarily partitioning to limit dust to pre-installed
equipment. (Contractor’s design)
• Remove old and make good.
• Install as per designed: ceilings with bulkheads, dry walling, limited
brick laying, glazing, doors, small power reticulation, lighting, floors,
drainage, toilet and kitchen facilities.
• Supply and install joinery and finishes as per designed
• Supply control consoles, office furniture and kitchen appliances as
specified.
• Supply Fire detection sensors and connect and commission to existing
fire detection system.
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Temporary Works
Implementation should not negatively influence the operating of running units.
The planned 77 outage days is divided as follows:
• 5 days unit cooling down
• 50 days implementation
• 22 days hot commissioning
• Re-locating EOD to a central control room planned after 1st unit, subject to
change
• Phasing plans need revision as outage sequence not fixed.
• Adjacent unit to the upgraded unit might remain with temporary partition for
years
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Technical Documentation Included
Works Information as well as
• 67 x Control Room drawings
• 31 x EOD drawings
• 26 x Equipment room drawings
• 30 x Simulator drawings
• 7 x Technical specification
• 1 x LOSS document (console interface
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Technical Tender Returnables
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Thank you
Technical questions?
QUALITY
Presented by: Yvette Scott
Procurement Quality Assurance
Requirements ( Clause 3.2.1) on a tender
returnable
BASIS
 (ISO 9000-2008) Standard
 Eskom Standard QM58
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Requirements ( Clause 3.2.1) on a tender
returnable (cont…)
The contractor shall complete and sign
form A [a1] Form A Template.docx
The contractor shall complete and sign
form B [a2] Form B Template.docx
A copy of the CV of the suppliers Quality
Management Representative responsible
for the contract / work / service [a4]
Accreditations / Certification [a5]
Company Structure Plan [a6] Typical
Organization Structure
Historic Data [a7]Historical Template.docx
Contract Quality Plan [A8]Contract Quality
Plan.docx
Non-Conformance Report [a9](Complete
and closed out) [a9] NCR.doc
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• Contract Quality Requirements
• Quality Management System Requirements
• Please supply QMS documentation with the tender
•
•
•
•
•
•
Education Qualification
Quality Management experience
ISO 9001 2008 Qualification e.g. Introduction
ISO 9001 2008 Auditing Qualification background
Experience in implementing and maintenance of ISO 9001 2008 QMS
Detailed work experience
• Company Information relating to specific certification and standards
within an industry (e.g. NDT/NDE Welding certificate) Compliance
Quality Management System
• Certification on ISO 9001 2008 and supply QMS documentation
• Latest company organogram is necessary with Quality Representative
/function represented on the structure
• Information of previous work done on similar project
• The contractor shall submit a draft contract quality plan (CQP) with the
tender. Refer to Annexure C of QM58 (pages 49 to 52). The CQP will be
applicable to this tender and aligned with the processes in the quality
procedure manual
• Information on incidents occurred on similar work done.
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Requirements ( Clause 3.2.1) on a tender
returnables
Complete and closed out
Corrective Action Report
[a10] CORRECTIVE
ACTION REQUEST.docx
Supplier Audit Schedule
[a11]
• Information action taken on non conformances raised on
similar work done
• The tenderer shall attach a copy of their suppliers audit
schedule together with a completed audit report on one of
their critical suppliers
Copy of Supplier Control
Records [a12]
• Evaluation, selecting and control of supplier and
subcontractors
• Eskom Reserves the right to contact some of the
contractor’s (current and Former customers to evaluate
the contractors quality systems , capacity , capability)
Long lead time items [a14]
• Information lead times (time taken to deliver)on current
works/project
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Requirements ( Clause 3.2.1) on a tender
returnable
Preliminary
Manufacturing Schedules
[a15]
Preliminary Risk of
Critical Characteristics
[a18]
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• Information on planning of manufactured products
for the works to be done
• Information on risk identified the work to be done
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Samples forms ( Examples )
Please note submission of these forms need to
be
Scope Specific / Site specific
Section A
Form A Template.docx
Form B Template.docx
Section B
Historical Template.docx
NCR.doc
Section C
Contract Quality Plan.docx
Section D
ITP form.docx
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Requirements ( Clause 3.2.1) on a tender
returnable
Compulsory documents to be submitted for review and approval
prior to work activity
 Final Project Quality Plan (PQP)
 Final Quality Control Plan (QCP) / Inspection & Test Plan (ITP)
 Method Statements (final)
 Inspection & Test Forms (To be used for record)
 Inspection Authority (OHSA equipment only)
 Control of Defects, Corrective Action and Stop Work Orders
 Control of Quality Records
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Requirements ( Clause 3.3) Tender evaluation,
adjudication and negotiation phase
Procurement quality
assurance evaluation
• Functional Analysis
• Evaluate tender submission for compliance to
all quality documentation requested, which
includes Quality Management System
documentation
• Functional Threshold rating for Quality is 70%
which implies supplier meets Eskom’s quality
requirements
Supplier Assessment
• Eskom shall carry out a full technical and QMS
assessment on contractors prior to tender
award
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Questions?
PROGRAMME & PLANNING
Presented by: Sentsho Makhafola
Duvha(GCD) Planning Department
PROGRAMME - REQUIREMENTS
GENERAL
 Planning and control of the works is to be done by the Contractor in
line with the accepted Work Breakdown Structure.
 A single programme is to be used for planning of the works,
incorporating the programmes of all sub-contractors.
 Programme is to be free of obvious errors related to sequence or
timings of the works.
 Primavera or MS Projects (2007 version) is exclusively to be used for
all planning; it shall be utilized for progress monitoring and reporting
of the works during project execution.
.
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PROGRAMME – REQUIREMENTS (Cont.…)
KEY PROGRAMME REQUIREMENTS
• The CPM (Critical Path Method) technique is to be used for programme and
planning.
• The schedule is to show logical links/ sequence/ relationships that connect the
various activities together, including interfacing between different subcontractors.
• Project Key Milestone Dates (stated in the contract data) as supplied by the
Project Manager are to be incorporated into the programme by the Contractor.
• The programme is to have a full compliment of resources or manpower to
complete the works.
• The programme has to show hold-points for approving of the works by the
Employer's professional team (e.g. key milestones for approving design are
incorporated into programme).
• The works is to be completed within accepted durations that are in
consistence with key dates provided in the contract data.
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ADDITIONAL PLANNING REQUIREMENTS
• The execution philosophy, programme and planning methodology is to be
described in the programme/ schedule basis document for submission
together with the tender documentation.
• The Project Responsibility and Deliverables Matrix must provide the division of
responsibility and information of specific deliverables expected to be provided
by the different project stakeholders.
• The tenderer must provide an organogram for the Duvha 'works' effort and it
should show positions of key role-players, together with names of people who
will occupy the positions in question.
• Information in curriculum vitae(s) of the planner that will be responsible for the
planning of the works.
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Questions?
SAFETY, HEALTH &
ENVIRONMENTAL
Presented by:
Ntombiyomusa Mbatha
Duvha(CMD) Safety Department
SHE - REQUIREMENTS
TENDERER TO RETURN
 The signed copy of the acknowledgement form for Eskom rules and
requirements (Attached)
 Detailed costing for SHE (not the consolidated amount) Costing to be done
on the pricing schedule provided .
 The applicable contract/scope-of-work-specific SHE requirements that will be
implemented and managed by the Tenderer (Method statement r
SHE MANAGEMENT SYSTEM
 Documented SHE management system (OHASAS 18001/NOSA/SHE PLAN)
 Copy of the Company's SHE/Q Policy
 Organogram illustrating the structure of the legal appointments
 Incident management process (attach Procedure)
 Corrective and preventive action management process (attach Procedure
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SHE - REQUIREMENTS
SHE COMMUNICATION AND INTERFACE
 Interface between the client, subcontractors and all responsible stakeholders
OCCUPATIONAL HEALTH AND WELLNESS:
 Valid Letter of Good Standing
 Process for the completion of the man-job specifications (risk-based) for each
employee (attach procedure)
 Health risk assessments
 Certificates of medical fitness / psychological fitness (copy)
APPOINTMENTS AND COMPETENCIES
 Applicable legal letters of appointment (e.g OHSAct 16.2, 6.1, 6.6)
 The number of supervisors & SHE functionaries and their current level of
SHE competence (as per organogram)
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SHE - REQUIREMENTS
 Details of the SHE Training Matrix
 Details (competence) of the person/s conducting the hazard identification and
risk assessment
ENVIRONMENTAL MANAGEMENT
 Company environmental management system
 Dedicated/appointed environmental officer/practitioner (submit Organogram)
 Company documented proof that staff members have received environmental
training Include environmental matrix.
 Roles and responsibilities been assigned to staff members in writing
(Appointment letters)
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SHE - REQUIREMENTS
 Method statement or EMP for scope of work.
 Copies of permits and licences(waste licences)
 Waste management Plan including waste inventory
 Material Safety Data Sheets for the Chemical and herbicides to be applied
 Herbicide /Pesticide /Solvents Register
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SHE - REQUIREMENTS
MANAGEMENT OF SUBCONTRACTORS AND SUPPLIERS (ALL TIERS
 The process followed and selection criteria applied when appointing
subcontractors and suppliers.
 The process for ensuring how the main supplier shall monitor the SHE
compliance of subcontractors and suppliers during the execution of work.
 How will non-conformance by subcontractors and suppliers be managed
(Attach procedure/NCR Form)
 What are the grounds for the termination of work done by subcontractors and
supplier regarding any SHE non-compliance identified by the main supplier
and/or Eskom (Attach procedure)
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SHE - REQUIREMENTS
3 YEARS COMPANY’S SHE PERFORMANCE
 OHS performance records for the past three (3) years (Fatalities, LTI, FA)
 Record of DOL/DMR reportable incidents
 Environmental performance: contraventions of legislation
 Any SHE achievements
Reference check:
Provide copies of testimonials/references and the contact detail of clients
(including Eskom) for whom the Company has done previous work of a similar
nature – Eskom reserves the right to verify this.
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Thank You