Transcript Slide 1

PRE-QUALIFICATION TENDER FOR THE
PROVISION OF LAND SURVEY SERVICES
31 JULY 2014
Agenda
• Welcome
Esther Seshabela
• Safety
TBA
• Technical
Elliot Mashau/Ntika Maake
• Procurement
Esther Seshabela
• Quality
Sipho Sambo
• SHE
Puleng Khabo
• SD&L
Ishmael Modiko
11 July 2014
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LAND SURVEY
SCOPE OF WORK
July 2014
PURPOSE
• There is a need for one Eskom enabling contract for Land Surveying.
• The proposed contract will cater for Transmission and Generation Divisions, for a
period of five (5) years.
• The intent of the contract is to ensure consistency and acceptable standard of
services to be provided by Land Surveyors/Technical Surveyors to Eskom.
• The purpose of this document is to outline the scope of work and minimum
requirements for the required services.
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OUR BUSINESS - PROJECTS
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SCOPE OF WORK
2. SCOPE OF WORK
2.1.The Land Surveyors/ Technical surveyors will be required to provide surveying
services that encompasses the following but not limited to:
 Survey Walk-downs: This is a check survey that is done prior to design to verify
features on the ground versus mapping. This services is applicable to
Transmission lines.
 Precise Engineering Surveys: This is for monitoring of Eskom infrastructures and
Sub-stations/ Power stations.
 Volumetric Surveys: The surveyor should survey the Coal Stockpiles to produce
volumes.
 Terrestrial / Mobile Laser Scanning Surveys ( applicable for various engineering
surveys).
 Detailed Topographical Substation Surveys: The surveyor should conduct
topographical surveys and issue plans and reports to Eskom within the agreed
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time
frame. Applicable to Transmission and Generation
SCOPE OF WORK
 Strip Profile Surveys: The surveyor should conduct and issue a report for all Strip
Profile surveys within agreed time frame. This service is only applicable to
Transmission division.
 Survey of Statutory Crossings: Roads (KM Markers), Railway Crossings, Telkom,
etc. This service is only applicable to Transmission and Generation divisions.
 Setting out Bend Towers and line pegs (PLS): All bend tower positions to be set
out as per Eskom specifications. This includes placing the pegs in concrete with
clear label and poles/flags. Line pegs/poles to be placed to demarcate centerline
of servitude. These should be inter-visible.
 Cadastral Compilations for Power-line Routes(PLS): To compile an accurate
cadastral plan from SG data & diagrams. The surveyor should issue a plan
(dxf/dgn/dwg) + calculated co-ordinates and report within agreed time frame.
 SG Servitude/ Sub-divisional/ Lease Diagrams (PLS): Eskom will provide the
required data to the surveyor and the surveyor should prepare the SG diagrams.
The Surveyor General should approve all SG diagrams before issue them to
Eskom.
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PANEL ACTIVITIES CATEGORIES
Category
Activity
Professional Land
Surveyors
Technical
Surveyors
PANEL A - Professional
Land Surveyors Only with
more than 10yrs
Experience(>100km: Lines)
(>50Ha: Sites)
PANEL B - Professional
& Technical Surveyors
between 5 - 10 yrs. Exp
(10 - 99km: Lines)
(5 - 50Ha: Sites)
PANEL C Professional and
Technical Surveyors
with 3-5 years (0 10km -Lines)
(0 - 5 Ha - Sites)
Cadastral
Registration Surveys of Linear
Infrastructure and Substations
Consolidation, Sub-divisions and
Amendments
Relocation and verification of
Cadastral Boundaries
Demarcation of Servitude boundaries
Cadastral Compilations
SG Diagram Auditing
Professional Consultation
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Engineering
Topographical Surveys of new and
existing Substation sites
Profile Surveys of new Power Line
routes
Survey Walkdowns
Setting Out of Designed Tower
Positions
Specialized Engineering Surveys,
Volumes, Monitoring
Surveys of Informal Settlements
Laser Scanning Surveys (Mobile &
Terrestial)
Profile Surveys of Crossings,
Heightings etc
Route Selection
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CAD &
Mapping
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Contouring & Drawing
Mapping
GENERAL REQUIREMENTS
3. GENERAL REQUIREMENTS
3.1.The surveyor shall be registered with the South African Council for Professional and
Technical Surveyors (PLATO) and preferably the South African Geomatics Institute (SAGI).
3.2.The surveyor must have a minimum of three (3) years’ experience in Land Surveying.
3.3.The surveyor must have the following experience:
 Registration Surveys of linear infrastructure and substations,
 Topographical Survey of Sub-stations and new sites; the surveyor to list or provide minimum
three (3) previously conducted projects,
 Profile survey for new linear projects; the surveyor to list and provide minimum (3) previously
conducted projects,
 Perform survey walk-down (Previous Project Experience),
 Setting out of designed Bend tower positions (Previous Project Experience),
 Specialized engineering surveys, volumes, monitoring, (Previous Project Experience) etc.
3.4.Eskom reserves the right to request and perform security vetting on the Land Surveyors
based on Eskom standard, 32-138 Security Vetting.
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GENERAL REQUIREMENTS Cont.…
4. TECHNICAL RESOURCES
The Land Surveyors/ Technical surveyors must provide a list of the following technical
resources:
 Survey Equipment: GPS, Total-stations, Scanners etc.
 Computing and software
 Survey Vehicles
5. HUMAN RESOURCES
5.1 Staff Compliment – Professionals, Technicians, Assistants, and Draftsman
6. CONFIDENTIALITY
6.1.The Land Surveyors shall not disclose any information related to the surveying or reports to
any third party without written permission from Eskom.
6.2.Eskom reserves the right to request the Surveyors to sign a confidentiality agreement.
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DOCUMENTS REQUIRED FOR EVALUATION
7. DOCUMENTS REQUIRED FOR EVALUATION
The following documents, or information, should be provided by the Land Surveyor for the
purpose of evaluation.
7.1.A valid PLATO( Compulsory) and SAGI registration certificate (if applicable).
7.2.List of surveying projects conducted in the past three (3) years. The list should include the
following surveying services:
 Topographical Surveys,
 Profile surveys
 Walk-down surveys,
 Setting out of designed tower positions,
 Specialized engineering surveys, volumes, monitoring, etc.
7.3.The surveyor must provide valid calibration certificates, types of survey software and types
of survey vehicles to be used.
Note: The list must include but not limited to: name of customer, surveying date, scope of the
services and contact person.
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THRESHOLDS
 Tenderers are expected to meet an overall technical threshold indicated for each panel in
order to be pre-qualified and proposals that fail to achieve the minimum qualifying score will
be disqualified. See table below for the technical weighting and minimum thresholds to be
achieved for each panel.
Thresholds Panel A
Thresholds Panel B
Thresholds Panel C
60%
50%
40%
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Thank you
Procurement (Tender Process)
The tender procurement process will be as follows:
• Pre-qualification Stage (Technical)
•
Functional Analysis as per the Panel categories (A, B, C)
•
Suppliers need to meet minimum thresholds as per panel category
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Short listing of tenderers based on the Functional Analysis (Technical)
• RFQ (Rates, SD&L & SHEQ) only to the shortlisted
• Evaluations
• Contract award
11 July 2014
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Procurement
1. Deadline for Clarification questions – 18 August 2014
•
•
Clarification responses will be published on the Eskom tender bulletin
Question directed through a single communication channel – email
2. Deadline for tender submission
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21 August 2014 @ 10H00 South Africa Standard Time
3. Delivery of the tender submission
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Eskom Megawatt Park (Main Reception Area), Maxwell Drive, Extension 3
Suppliers must indicate the CORP Number on the tender documents
4. Tender Returnables
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All listed documents to be submitted by closing date (21 August 2014)
Suppliers must indicate the panel category tendered for
5. Number of tender documents to be submitted
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The tender shall be submitted in 2 copies: (1) printed original, (1) copy of the
original
11 July 2014
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Thank you
Supplier Quality Requirements
Land Survey Service
Date: July 2014
Presenter: Sipho A Sambo
QM-58 Supplier Contract Requirements”
The purpose of the Eskom Quality specification is to define the requirements
by which Contractors and Suppliers shall manage, implement, maintain and
continually improve a Quality Management System (QMS) based on ISO
9001:2008.
The intention is that Contractors and Suppliers should continuously adhere to
Eskom’s Quality requirements in respect of the supply of products and
related services.
QM-58 Shall be implemented on all new contracts, and extensions to existing
contracts. QM-58.pdf
2015/07/17
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Process Flow of QM-58 Specification
2015/07/17
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Quality Evaluation Criteria and Documents for Submission
Section A (Option 1): QMS Requirements- ISO 9001 Certificate
Clause No
(QM-58)
3.2.1 a5
Evaluation Criteria/ Required Documents
Yes= 1
and No=0
A.1
Product / Service Scoping on ISO certificate is defined and relevant
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A.2
Certificate by Approved and Authorized certification authority
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A.3
Certification Authority is has Recognized International Accreditation
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A.4
Validity (expiry date) of certificate
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Section A (Option 2): QMS Requirements- Objective evidence of a documented QMS that is not certified
3.2.1 a5
2015/07/17
A.1
Quality Manual (including ISO 9001 mandatory procedures)
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A.2
Copy of Quality Policy signed by top management.
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A.3
Procedure for Control of Documents
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A.4
Procedure for Control of Records
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A.5
Internal Audits Procedure
1
A.6
Procedures for Control of Nonconforming product or services
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A.7
Corrective Action Procedure
1
A.8
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Preventive Action Procedure.
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Quality Evaluation Criteria and Documents for Submission
Section B: Evidence of QMS in Operation
Clause No
(QM-58)
Evaluation Criteria/ Required Documents
Yes= 1
and No=0
3.2.1 a4
B.1
Copy of CV of Quality Representative for the project
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3.2.1 a6
B.2
Signed Organisational structure & Quality dept. reporting structure.
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3.2.1 a13
B.3
Additional Quality Management Accreditations (i.e. NDT/NDE/RBI/Welding)
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3.2.1 a12
B.4
Copy of procedure for control of suppliers & subcontractors
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3.2.1 a9
B.5
Copy of Completed non-conformance report (NCR)
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3.2.1 a10
B.6
Copy of Completed Corrective Action report (CA)
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3.2.1 a10
B.7
Copy of Completed Preventative Action report (PA)
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B.8
Copy of Customer satisfaction surveys
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3.2.1 a8
B.9
Copy of a Quality Plan (incl ITP's) on previous project < 2yrs
0
3.2.1 a7
B.10
Historical Information (list) of similar work performed < 2yrs
1
2015/07/17
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Quality Evaluation Criteria and Documents for Submission
Section C: Contract Quality Plan as per Scope of Works (Ref ISO 10005)
Clause No
(QM-58)
3.2.2
Evaluation Criteria/ Required Documents
Yes= 1
and No=0
C.1
Supplier identified the persons responsible for drafting the PS
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C.2
Scope of PS is complete, as description in the Works Information.
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C.3
Allow for acceptance of PS by Employer (meeting Quality objectives)
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C.4
Preliminary Management authority & responsibility Matrix submitted
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C.6
Control of Quality Records- process to complete, keep & dispose
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C.8
Allow for Customer Requirement reviews / specifications adjustments
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C.9
Setup communication channel on quality issues
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C.11
Purchasing- Submit a list of all suppliers and subcontractors.
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C.14
Describe Procedures in dealing with Customer property
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C.16
Supply draft Concession request for Non-conforming products
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Section D: ITP
N/A
Section E: Quality Requirements for ISO series and QM 58
3.2.1 a1 &a2
2015/07/17
E.1
Complete and sign Form A and B
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1
Documents for Submission
The supplier shall submit the following quality documentation with the
tender:
1) Signed form A
2) Signed form B
3) Detailed CV of the supplier Quality Management Representative.
4) Copy of ISO 9001:2008 certification OR objective evidence of a QMS
that complies with ISO 9001:2008 (QM Manual and six mandatory
procedures).
5) Copy of contractors organisational structure indicating QMR position.
6) Historical information register on similar work carried out.
7) Draft CQP that fully complies with ISO 10005 standard, and Eskom
template (QM 58 Appendix C)
2015/07/17
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Quality Evaluation Criteria and Documents for Submission
8) Closed out and completed product / process Nonconformance report.
9) Completed and closed out internal audit Corrective
Action Report.
10)Completed and closed out Preventive Action Report.
11)A copy of procedure for control of suppliers.
2015/07/17
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Summary of Procurement Quality Assurance Process
1) Supplier submits Quality documentation with a tender.
2) Suppliers
Quality documentation submitted with tender complies with QM-58
requirements.
3) CQP is implemented by Supplier and monitored by Eskom for the duration of the
contract.
2015/07/17
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Eskom reserves the rights to
 Perform supplier technical and quality capability
assessments on all potential suppliers in order to
determine all quality and technical risks
associated with a specific contract, process,
commodity, project or service.
 Perform audits on all suppliers, contractors and
subcontractors who have been awarded a
contract. These post contract audits shall be
carried out, in accordance with Eskom's supplier,
contractor audit schedule
Thank you
SHE Requirements
Land Survey
Presented by :
MD Maunatlala
SS: COHS
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Eskom’s Core Values: ZERO HARM
Eskom Values
Excellence
Acknowledged by all for exceptional standards, performance and
professionalism.
Innovation
Value-adding creativity and results oriented. Lead through excellence in
innovation.
Customer Satisfaction
A commitment to meet and strive to exceed the needs of the receivers of products
and services.
Integrity
Honesty of purpose, conduct and discipline in actions, and respect for people.
Zero Harm
Eskom will strive to ensure that zero harm befalls its employees, contractors, the
public and the natural environment.
Applicability :
All Eskom Employees, Agents, Consultants, Suppliers, Contractors & Visitors.
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2015/07/17
Contractor SHE Returnables
Contractor Risk Category: Low Risk (Objective criteria)
Non- negotiable minimum requirements that tenders have to address and respond to
when submitting tender returnable for evaluation are
• A baseline Risk Assessment
• Acknowledgement of Eskom’s rules and requirements
• Health and Safety Plan
• Valid Letter of Good Standing
• SHE Policy
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Baseline Risk Assessment
• The purpose of conducting a baseline HIRA is to establish a risk profile
or a set of risk profiles. It is used to prioritise action programmes for
issue-based risk assessments.
The output of a baseline risk assessment- is a risk profile or set of
risk profiles; and
• it is a clear description of the methodology, system, terminology etc.
used in the scoping exercise, and what may be required for the
improvement of the baseline HIRA in the future.
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Eskom Rules and Requirements
This is the acknowledgement form issued to the tenderer for his or her own
acknowledgement of a clear understanding of all the SHE requirements at Eskom. Signing
the form that is Annexure B will be deemed as your acceptance to conform to the following
documentation and application of such within your scope of work.
The following Policies/Procedures are in support of Eskom SHE requirements:
•
Eskom SHEQ Policy 32-727
•
Eskom Cardinal Rules 32-421
•
Eskom Substance Abuse Policy 32-37
•
Eskom Vehicle & Driver Procedure 32-93
•
Incident Management Procedure 32-95
These are not tender returnables the are only there for guidance and reference
purposes
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SHE Plan and Details
A detailed SHE plan which must address but not limited to the following :
- Implementation of a SHE system, how it will be monitored and controlled
- Training and competency for employees
- Access and monitoring and control of visitors
- Fire and Emergency preparedness
- SHE risk management
- How the culture of Zero harm will be entrenched into the company’s operations
- The induction programme for all employees and visitors
- Incident management
- Personal protective equipment and safeguarding of employees
- Safety initiatives, SHE awareness and communication
- Housekeeping,
- Medical certificates
- Vehicle and Driver safety
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Valid letter of Good Standing
It is essential to ensure that all suppliers that perform work on Eskom premises be
registered with the Compensation Fund in terms of the Compensation for Occupational
Injuries and Diseases Act (COID Act). In order to ensure the above mentioned the supplier
needs to produce a letter of good standing with the Compensation Commissioner.
Based on Legislation in section 89, of the Compensation for Occupational Injuries and
Diseases Act
In order to ensure the above mentioned the supplier needs to produce a letter of good
standing with the Compensation Commissioner.
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SHE Policy
• The Occupational Health and Safety Act, Act 85 of 1993, requires the
employer to provide and maintain as far as reasonable and practical a
work environment that is safe and without risk to the health of
employees.
• Section 7 of the Act provides direction to employers concerning the
health and safety policy of the organisation.
• A health and safety policy is a written statement of principles and
goals embodying the company's commitment to workplace health and
safety signed by the CEO. There are no hard and fast rules about
what to include in a policy. The employer should create a policy that is
suitable and sufficient in order to address the health and safety need
of the company.
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