Transcript Slide 1

Enterprise Integration
Program
Date 07-08-2013
William Hall (Senior Procurement Quality
Advisor- Secondary Plant, ICT)
QM-58 Supplier Contract Requirements
The purpose of this specification is to specify the requirements by
which Contractors and Suppliers shall manage, implement,
maintain and continually improve a Quality Management System
(QMS) based on ISO 9001:2008.
The intention is that Contractors and Suppliers should
continuously adhere to Eskom’s quality requirements, QM-58, in
respect of the supply of products and related services.
QM-58 shall be implemented on all new contracts, and extensions
to existing contracts
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Process Flow of QM-58 Specification
3
Quality Documentation with Tender
The supplier shall submit the following quality documentation with tender
1. Signed & completed form A
2. Signed & completed form B
3. Detailed CV of the supplier’s Quality Management Representative
4. Copy of ISO 9001: 2008 certification OR objective evidence of a Quality
Management System that complies with ISO 9001: 2008
5. Copy of supplier’s organizational structure indicating QMR position
6. Historical information register on similar work carried out
7. Draft CQP that fully complies with ISO 10005 standard, and Eskom
template
4
Quality Documentation with Tender (Cont)
8.
Draft ITP that complies with Eskom template
9.
Copy of a Closed out and completed product / process Nonconformance report
10. Copy of a Completed and closed out internal audit Corrective Action
Report
11. Copy of a Completed and closed out Preventive Action Report
12. Copy of supplier’s audit schedule, and an audit report on one supplier
13. A copy of procedure for control of suppliers
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Evaluation Criteria and Weighting (Scorecard)
Clause no
(QM-58)
3.1.1
Weighted
(%)
Supplier Tender Submissions
Quality Management System Requirements
30%
Additional Requirements
3.2.1
3.2.2
3.5.1.1
1.
2.
3.
4.
5.
6.
7.
8.
9.
Signed Form A
Signed Form B
CV of Quality Management Representative
Copy of organizational structure indicating QMR
Historical information on similar work
Completed and closed out NCR (Product / Service)
Completed closed out CA and PA report
Copy of supplier audit schedule and a supplier audit report
A copy of procedure for control of suppliers
Contract Quality Plan Requirement
Inspection Test Plan Requirement
Total
6
35 %
25 %
10 %
100%
Summary of Procurement Quality Assurance Process
1.
Supplier submits Quality documentation with a tender
2.
Supplier Quality documentation submitted with tender complies with
QM-58 requirements
3.
Supplier required to achieve a minimum score of 61 % in order to
comply with PPPFA gatekeeper requirements
4.
Quality evaluation report recommends that based on tender evaluation
report that supplier MAY BE CONSIDERED for awarding of contract
5.
Based on Eskom procurement process a contract is awarded to
supplier
6.
Eskom Procurement Quality Assurance organize a contract hand over
meeting with supplier Quality Management Representative and Eskom
stakeholders
7.
Eskom Quality advisor ensures that Supplier QMR commits to the
submission of a CQP & ITP for Eskom approval
8.
CQP & ITP is implemented by Supplier and monitored by Eskom for the
duration of the contract
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Index and Checklist
Ensure that all documents are submitted
1
Signed Form A
✓
X
2
Signed Form B
✓
X
3
CV of QMR including (Qualifications, ISO 9001, Auditing)
✓
X
4
ISO Certification or objective evidence of QMS (Quality manual plus six
mandatory procedures)
✓
X
5
Organizational structure indicating QMR
✓
X
6
Historical information on similar work
✓
X
7
Contract Quality Plan as per Eskom template (ISO 10005)
✓
X
8
Inspection Test Plan as per Eskom Template
✓
X
9
Copy of a Completed product Non-conformance Report
✓
X
10
Copy of a Completed internal audit corrective action report
✓
X
11
Copy of a Completed preventive action report
✓
X
12
Copy of supplier audit schedule and a supplier audit report
✓
X
13
Copy of purchasing procedure including control of suppliers process
✓
X
8
Example of Quality Documentation File
INDEX PAGE OF CONTENTS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Quality
Documentation
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Form A
Form B
CV of QMR
ISO 9001 Certificate
Organizational Structure
Etc.
Etc.
Etc.
Etc.
Etc
Etc.
Etc.
Etc.
Eskom System Assurance
& Supplier Audits
Eskom reserves the rights to
 Perform supplier technical and quality capability assessments
on all potential suppliers in order to determine if all quality and
technical risks associated with a specific contract, process,
commodity, project or service comply to requirements
 Perform audits on all suppliers, contractors and subcontractors
who have been awarded a contract. These post contract audits
shall be carried out, in accordance with Eskom's supplier,
contractor audit schedule
10
Thank you
Questions ?
Please address any requests for clarifications
on Quality requirements to Eskom Sourcing
Specialist