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VENDOR REGISTRATION Process followed by Eskom for new Registration Receive request to create a new vendor 1. Procurement plans based on the current financial year 2. Market intelligence requirements 3. B-BBEE target spend analysis (insufficient budget spent) 4. Supplier segmentation 5. Vendor master database gaps. By means of contract or PO 1. ID documents of directors or members 2. Company registration documents 3. Valid and original tax clearance certificate 4. Original cancelled cheque/ stamped letter 5. Valid BBBEE certificate 6. Proof of registration 7. Proof of registration 8. UIF 9. COIDA 10. CIDB Request proof of contract e.g minutes extract Yes No Identify the need for the service or product using the above guidelines Request a supplier to submit required documents Yes No Reject the request SEO complete pre-screening If approved system generate username & password |2 Documents Required for registration The supplier must courier or hand deliver the following documents: – Certified copies of the ID documents of directors or members – Certified copies of the company registration documents – Valid and original tax clearance certificate – Original cancelled cheque/ stamped letter from the Bank – Valid BBBEE certificate obtained from an accredited verification agency or letter from an auditor/ accountant if turnover is less than R5m – Proof of registration with the Compensation Fund for Workers’ Compensation – Proof of professional registration or any other registration certificate pertaining to your relevant industry, e.g. ECB (Electrical Contractors Board), PSIRA(Private Security Industry Regulatory Authority), P.C.O. (Bush Clearing). – Company profile – Proof of registration with the Compensation Fund for Workers’ Compensation |3 Process followed by suppliers for Registration Vendor Registration is the process for new vendor/supplier goes through to update their vendor information with Eskom. S t a r t Go to your email to retrieve your username and password. SEO will review the submitted documents and send email alert to supplier Evaluation Manager for second verification and approval If approved by SEM send review notification to the following Departments for additional review SHE, T & Q and AP Access the Eskom Vendor Registration Portal on https://supplier.eskom.co.za/ & Login with the username and password provided. Await confirmation from Eskom that your information has been updated successfully If approved by all functions, the SEO will activate the interface between VRP and MDM For first time login – change your password (security reasons). Log in again. Complete the declaration section. Click on submit. You should receive a reference MDM will generate a vendor number and send it back VRP Read throu8gh “Terms and Conditions”. Click on the accept button if you understand and agree. Begin re-registration by completing all sections and upload required documents Notify vendor and the requestor and file the hard copy documents Should you have any queries contact the Call Centre @ 011 800 50 60. E n d |4