Transcript Slide 1

School District of Osceola County
Facilities, Planning, Maintenance & Construction
Monthly Update – February 2008
Construction Workshop
26 February 2008
1
Report Contents
1.
Planning Services Division Update
 Developments of Regional Impact
 Concurrency
 Long Range Planning Committee
2.
Permitting Services Division Update


Activity Report – Permits, Inspections, C.O.’s
Administrative Issues
3.
Design and Construction Services Division Update
 Goals
 Capital Outlay Planned Projects Update
 New Schools in Development Update
 Major Projects Highlight Reports
 Request for Services (RFQ/RFP/Bid update)
 Tax Savings Summary – New Schools
 Working Issues
4.
Maintenance
 General Update
2
Planning
Developments of Regional Impact (DRI)
1.
Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater,
Bella Tara, Friars Cove, and Green Island.

Projects consist of approx. 38,000 residential units resulting in a projected need
for 11 elementary, 3 middle, and 3 high schools.

Staff meeting regularly with Lake Toho Assoc. consultants to discuss school
siting and development order language and timing of residential development
and school construction.

First of Toho DRI Group projects; Toho Preserve DRI was heard on January 24th
by the Planning Commission.
2.
Westside DRI – Located along Westside Blvd.

Acquisition of property for Middle School “CC” was completed in December.
Anticipated opening - August 2010.
3.
Stoneybrook South DRI – located west of Champions Gate DRI.

Staff working with developer to determine viability of proposed school site,
finalize acquisition, and determine timing for development and school
construction. This project is outside the 5 Year Work Plan.

Road Improvement Status- There is no road access to this site at this time.
4.
Plaza Lakes DRI- located Northwest of East Lake Toho.

Staff is working with the developer to retain school site. A middle school site is
being considered as the representative is interested in the K-8 concept for the
gated community. Anticipated construction start in 3 years.
3
Planning
Concurrency
Presentation to the Board on current status of concurrency took place at a
special School Board Concurrency Workshop on 2/12/08.
The revised 5 year program work, LOSS, timing of the implementation of
CSA and other concurrency issues were discussed.
The Planning Services staff is currently drafting the Concurrency
Management System. During March and April the staff will begin testing
the system to ensure it is ready for implementation on May 1, 2008.
4
Planning
Long Range Planning Committee
This committee is being restructured and will be resuming regular meetings.
5
Permitting – Activity Report
Jan 16 - Feb 12, 2008
YTD





Inspections Performed
Inspection Hours
Certificates of Occupancy
Certificates of Completion
Permits Issued
103
103
1
11
7
1563
1578
130
179
177
6
Permitting
Administrative Issues
Celebration High School Gas Conversion
 TECO Gas is in the process of converting Celebration High School from
natural to LP gas.
 This conversion will be at no cost to the school district.
 In comparing like schools Celebration High with Harmony High over a 6
month period LP gas was $3000 less in cost vs. natural gas
7
Design & Construction
Goals
1.
Completion/Start of all Capital Outlay Planned Projects within the
fiscal year.

2.
Design and start construction for new schools opening in ’08.

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3.
Completion/Start of 90% of ’07-’08 projects by June Workshop.
Start construction on ES “J” by July ’07.
Substantially Complete ES “K” November ’07.
Start construction on ES “L” 07/08, pending site acquisition and
approvals, and open August ‘09.
Start construction on Sports Authority Conversion end of 3rd Quarter
07/08, pending resolution on City of Kissimmee conditions and
requirements.
Implement Management Initiatives.


Publish a Process & Procedures Manual; 50% 1st draft copy for January
’07.
Development & implementation of programs to assist in department
operations and project administration.
8
Design & Construction
Capital Outlay Program Status – ’07-’08
•
Capital Projects Status- 2007-2008
10%
0%
15%
Project Phase
•
15 Design
22%
35 Bidding
20 Construction
22 Not Started
10 Complete
33%
0 On Hold
20%
Summary Status
Started
Not Started
Complete
On Hold
Cancelled
Total Projects
70
22
10
0
0
102
•
79% of the Planned Project
Capital Program is either
“Completed” or “Started”.
55% of “Not Started”
Planned Projects are
planned and scheduled for
the summer break time
period.
Work Plan has been
developed organizing
delivery methods and bid
packages optimizing
pricing for the District.
68.63%
21.57%
9.80%
0.00%
0.00%
100%
The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation,
remodeling, and other cyclical renewal projects only.
9
Design & Construction
New School Development Update
1.
Elementary “L” (Poinciana)
A. Planning
 10/18/07 Scheduled for Planning Commission Approval
 10/22/07 Scheduled for Board of County Commission Approval
 11/5/07 Scheduled for Right of Way Vacation Approval
 12/18/07 Closed on property
B.








Design & Construction
10/16/07 Scheduled for CM bidding of Building Package (Bids in
11/16/07).
11/15/07 Scheduled submittal of SFWMD permit application.
12/15/07 Scheduled for CM bidding of Site Package (Bids in 1/8/08).
1/25/08 Scheduled for CM Re-Bid of Building Package.
3/25/08 Target for GMP approval to the Board.
4/15/08 Possible Construction Start pending receipt SFWMD permit.
8/18/09 Scheduled for Opening.
Comments:
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Design & Construction
New School Development Update
2.
Elementary “M” (Narcoossee Relief)
A.
Planning

2/1/08
Preliminary Site Plan utilizing 10 acre property adjacent to the
south.

2/18/08
Conditional Use Application submittal.

4/2/08
Projected TRC Approval.

5/7/08
Projected Planning Commission Approval

6/4/08
Projected Board of County Commission Approval.

Comments: Pursuit of acquiring the adjacent north 10 acre parcel has stopped.
Acquisition of the south adjacent 10 acre parcel is active. Conditional Use
Application will include the south 10 acre parcel for phased use of temporary
portable educational complex.
B.







Design & Construction
3/3/08
Projected SFWMD Permit Submittal
4/15/08
Projected Construction Document completion.
4/29/08
Projected CM bidding (Bids in 5/26/08).
6/24/08
Projected for GMP approval to the Board.
7/1/08
Projected Construction Start.
8/18/09
Scheduled for Opening.
Comments: Reuse of Osceola Plan elementary prototype at the front of existing
site. Phased construction which includes the renovation of existing classrooms to
Middle School requirements and a temporary educational portable complex. 11
Design & Construction
New School Development Update
3.
Middle “CC” (Westside DRI)
A.
Planning

11/5/07
Received final approval for the project by the Board of County
Commission. This completes all necessary approvals.

Comments: Developer conveyed the property to the SDOC through their CDD in
December 2007. Assessments will be used to fund the site acquisition at no cost
to SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation
on Shared Park Facilities. Currently the County has not budgeted funds for
improvements to the joint use park, beyond SDOC Field Middle School
Standards. Comprehensive Development Plan has been approved by Osceola
County. Off-site right and left turn lanes required on Goodman Rd. for access.
B.




Design & Construction
5/15/08
Projected Construction Document completion.
5/15/08
Projected SFWMD Permit approval.
1/3/10
Projected School Opening, pending design and permit approvals.
SDOC has engaged the CM to evaluate and report recommendations on
possibilities of goal to move up opening to August ’09.
Comments: SDOC has engaged the CM to evaluate and report recommendations
on possibilities of goal to move up opening to August ’09. Reuse of Osceola Plan
elementary prototype at the front with core design adaptations for a Middle
School along with a separate Gym/Classroom wing. Topography of site requires
retaining system and/or adaptation of “basement type” structure.
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Design & Construction
New School Development Update
4.
Sports Authority Conversion (Alternative Programs)
A.
Planning

11/13/07 Received final City Commission Approval for Project. This completes
all necessary approvals.

Comments: Confirmation/clarification of elements of restrictive covenants
needed for Interlocal Agreement. Staff will continue to work to provide City staff
with courtesy copies of construction plans.
B.






Design & Construction
10/25/07 Scheduled for Construction Document completion.
11/2/07
Scheduled for CM bidding (Bids in 11/27/07).
1/29/08
Projected for GMP approval to the Board.
2/1/08
Projected Construction Start.
1/3/09
School available for Opening.
Comments: Conversion of existing retail building to an Alternative Education
Center. 2nd floor structure will be constructed.
13
Design & Construction
Project Highlight – Elementary K
Project Name:
Elementary K
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
2/22/2008 10:45
As of:
11/13/2006
11/15/2007
0
11/21/2007
12/13/2007
$
15,001,617.00
Change Orders:
1 CO#1
2 CO#2
3 CO#3
4 CO#4
5 CO#5
6 CO#6
Subtotal
$
$
$
$
$
$
$
(1,810,337.96)
71,031.84
196,102.81
(1,439,725.17)
18,810.26
87,986.49
(2,876,131.73)
Contingency Transfer Authorizations:
Beginning Contingency
1 CTA #1
2 CTA#2
Contingency Balance
$
$
$
$
150,000.00
(35,906.00)
(111,632.43)
2,461.57
Revised GMP Contract Amount:
$
12,125,485.27
Value of Completed Payments:
$
11,516,872.51
Percent Complete based on Completed Payments:
95%
Notes:
1 Expect Final Closeout documents, retainage release, and CM project incentive documents
at March Board Meeting.
2
Projected Design/Construction costs vs. construction budget indicates a savings of
approximately $800,000.
14
Design & Construction
Project Highlight – Elementary K
15
Design & Construction
Project Highlight – Elementary K
16
Design & Construction
Project Highlight – High School EEE
Project Name:
High School EEE
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Substantial Completion Date Achieved:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
2/22/2008 15:17
As of:
11/2/2005
7/1/2007
0
7/2/2007
12/15/2007
$
46,950,000.00
Change Orders:
CO#1
CO#2
CO #3
CO #4
CO #5
CO #6
CO #7
CO #8
(Pending Board Approval 2/26/08)
CO #9
CO #10 (Pending Board Approval 2/26/08)
Subtotal
$
$
$
$
$
$
$
$
$
$
$
(9,306,941.51)
56,970.00
486,886.00
748,503.00
121,064.75
129,147.52
83,913.00
198,074.00
(1,406,358.28)
(119,557.00)
(9,008,298.52)
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
CTA#2
CTA#3
CTA#4
CTA#5
CTA#6
CTA#7
CTA#8
Return of remaining Contingency on CO#10
Current Contingency Balance
$
$
$
$
$
$
$
$
$
$
$
278,887.00
(29,417.00)
48,300.00
10,257.68
6,590.91
37,483.00
20,129.00
72,461.00
33,672.00
79,410.41
-
Revised GMP Contract Amount:
$
37,941,701.48
Value of Completed Payments:
$
35,904,693.54
Percent Complete based on Completed Payments:
95%
Notes:
1 The Architect/Engineer and Design Consultants' punch lists have been completed and accepted. The
Certificate of Substantial Completion, Certificate of Final Inspection, and project closeout are
presented for approval.
2 Projected Design/Construction Costs vs. Construction Budget indicates a savings of approximately
$1,500,000.
17
Design & Construction
Project Highlight – High School EEE
18
Design & Construction
Project Highlight – High School EEE
19
Design & Construction
Project Highlight – Elementary J
Project Name:
Elementary "J"
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
2/22/2008 15:16
6/27/2007
6/2/2008
0
6/2/2008
8/1/2008
$
13,500,000.00
Change Orders:
CO#1
CO#2
Subtotal
$
$
$
426,000.00
(1,023,972.99)
(597,972.99)
Contingency Transfer Authorizations:
Beginning Contingency
Contingency Balance
$
$
Revised GMP Contract Amount:
Value of Completed Payments:
Percent Complete based on Completed Payments:
150,000.00
150,000.00
$12,902,027.01
$3,595,321.27
28%
Notes:
1 Erection of roof joist completed and installation of high level metal sub-deck 98% completed, low level
completed. Due to rain storms and high wind, roof dry-in moved to second week of March.
2 Exterior painting has commenced. Primer coat was applied first week of February. Finish color(s) mockup are under review by Design Professionals.
3
4
5
6
First floor wall framing in progress 90% completed. Final plumb & bracing in progress which includes
seting door jambs and windows. Drywall placed at upper level areas of rated corridors only.
Layout and installation of 1st floor rough-ins for HVAC, Plumbing, and Electrical are in progress on
the first floor. HVAC 50%, Plumbing 80%, Electrical 60%.
Expect change request for additional site scope items required by County review process of
approximately $55,000 for additional pavement, striping, signage, and additional sidewalk along
Cupseed Lane.
Expect site related change requests for moving backflow preventer and new kindergarten play area
masonry walls. Harmony developer has indicated willingness to reimburse SDOC 50% of these costs.
20
Design & Construction
Project Highlight – Elementary J
21
Design & Construction
Project Highlight – Elementary J
22
Design & Construction
Project Highlight – Sports Authority Conversion
Project Name:
Sports Authority Conversion
As of:
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
2/22/2008 14:41
2/1/2008
10/15/2008
0
12/15/2008
$
8,770,862.00
Change Orders:
CO#1
Subtotal
$
$
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
Current Contingency Balance
$
$
$
150,000.00
150,000.00
Revised GMP Contract Amount:
$
8,770,862.00
Value of Completed Payments:
$
Percent Complete based on Completed Payments:
-
0%
Notes:
1 CM Mobilized on site and began demolition work on 2/17/2008.
23
Design & Construction
Request for Services
1.
2.
3.
Solicitations under development – to Purchasing February/March 2008







CM at Risk for the Comprehensive Renovation at Osceola High School
CM at Risk for the Comprehensive Renovation at St. Cloud High School
Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, & MCE)
Flooring RFP
Project Management Software Solution
Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2, PHE, M, & N)
HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, & N)
Advertised Solicitations –February 2008





A/E Services for the Comprehensive Renovation at Osceola High School
A/E Services for the Comprehensive Renovation at St. Cloud High School
CM Services for the New Auditorium Building at Poinciana High School
CM @ Risk for the OCSA HVAC Project
CM @ Risk for Elementary School M and Elementary School N
Solicitations Under Review/Selection Process



A/E Design Services for Various Construction Projects at Mill Creek Elementary
CM Services for Various Construction Projects at Mill Creek Elementary
Consultant Services for Roofing and Building Envelope Investigation including
Design Development and Construction Administration
24
Design & Construction
Owner Direct Purchase Program
Tax Savings Summary – New Schools
A
B
C
D
Facility
High School EEE
Purchase Orders
$
11,299,536
Estimated Tax
Savings
$
681,523
Paid To Date
$
10,713,300
Accumulated Tax
Savings
$
661,539
P.O.'s reconciled
Tax Savings
to GMP
reconciled to GMP
$
10,713,300 $
900,000
Elementary I
$
4,012,812
$
243,037
$
3,704,456
$
223,791
$
4,012,812
$
236,722
Elementary J
$
3,095,890
$
187,403
$
1,156,177
$
69,871
$
1,023,973
$
150,000
Elementary K
$
3,230,418
$
195,475
$
3,147,411
$
190,496
$
3,147,411
$
190,496
Elementary L
$
-
$
-
$
-
$
-
$
-
$
-
Sports Authority
$
-
$
-
$
-
$
-
$
-
$
-
Middle School CC
$
-
$
-
$
-
$
-
$
-
$
-
Totals:
$
21,638,657
$
1,307,439
$
18,721,344
$
E
F
1,145,697
Report Legend:
A-
Total Current Owner Direct Purchase Orders per facility.
B-
Total Tax Savings estimated based on face value of Purchase Order.
C-
Amount of Purchase Order paid through the end of the month.
D-
Amount of Tax Savings accumulated based on C.
E-
Amount of Purchase Orders that have been deducted via Change Order to the GMP.
F-
Amount of Tax Savings that have been accounted/deducted in the GMP.
25
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1. OCSA Auditorium Roof – contractor default
2. Celebration High School Close Out
3. GLE Architects mediation regarding additional fees
26
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1.
OCSA Auditorium Roof – contractor default

2.
Final decision/response from Contractor/Manufacturer indicates that complete
replacement of deficient work will be completed at no cost to SDOC. SDOC
attorneys will coordinate letter agreement with General Works to memorialize
resolution.
Celebration High School Closeout

Schenkel has produced design drawings for the investigative demolition and
replacement of concrete; and the new canopy, at the courtyard between
auditorium and cafeteria. Work began during Winter break with the replacement
of uncovered damaged, roof drainage piping in the courtyard. Design of
additional courtyard drainage for proposed new canopy complete by 1/29/08.
New canopy extension lead time delivery will drive the completion which is
projected to be 12 weeks.
27
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
Celebration High School Closeout

Football field drainage options will be discussed with the Board, and are based
on soil report and recommendations by Soils Engineer and Civil Engineer.

$100,000 of the $150,000 retainage has been released to Centex. Upon completion
of the investigative and corrective work at the courtyard, Facilities will evaluate
and recommend on the release of the remaining amount.
28
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
3.
GLE Architects mediation regarding additional fees:

SDOC Facilities and District Attorney have attended mediation meetings with
GLE Architects and a mediated settlement was reached. SDOC will pay $25,000,
of the $65,000 additional services claim to GLE, for full and complete closure to
GLE claim.
29
End of Presentation
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