Transcript Slide 1

School District of Osceola County
Facilities, Planning, Maintenance & Construction
Monthly Update – April 2008
Construction Workshop
22 April 2008
7/17/2015
1
Report Contents
1.
Planning Services Division Update
 Developments of Regional Impact
 Concurrency (No Updates this Period)
 Long Range Planning Committee (No Updates this Period)
2.
Permitting Services Division Update
 Activity Report – Permits, Inspections, C.O.’s
 Administrative Issues (No Updates this Period)
3.
Design and Construction Services Division Update
 Goals
 Capital Outlay Planned Projects Update
 New Schools in Development Update
 Major Projects Highlight Reports
 Request for Services (RFQ/RFP/Bid update)
 Tax Savings Summary – New Schools
 Working Issues
4.
Maintenance
 General Update (No Updates this Period)
7/17/2015
2
Planning
Developments of Regional Impact (DRI)
1.
Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater,
Bella Tara, Friars Cove, and Green Island.

Projects consist of approx. 38,000 residential units resulting in a projected need
for 11 elementary, 3 middle, and 3 high schools.

Staff meeting regularly with Lake Toho Assoc. consultants to discuss school
siting and development order language and timing of residential development
and school construction.

First of Toho DRI Group projects; Toho Preserve DRI was approved with
numerous conditions

Green Island DRI- Workshops being held in April.
2.
Westside DRI – Located along Westside Blvd.

Acquisition of property for Middle School “CC” was completed in December.
Anticipated opening - August 2010.
3.
Stoneybrook South DRI – located west of Champions Gate DRI.

Staff working with developer to determine viability of proposed school site,
finalize acquisition, and determine timing for development and school
construction. This project is outside the 5 Year Work Plan.
4.
Plaza Lakes DRI- located Northwest of East Lake Toho.

Staff is working with the developer to retain school site. A middle school site is
being considered as the representative is interested in the K-8 concept for the
gated community. Anticipated construction start to in 3 years.
7/17/2015
3
Permitting – Activity Report
March 10 - March 31
YTD





7/17/2015
Inspections Performed
Inspection Hours
Certificates of Occupancy
Certificates of Completion
Permits Issued
49
49
0
2
5
433
479
32
88
75
4
Design & Construction
Goals
1.
Completion/Start of all Capital Outlay Planned Projects within the fiscal year.

Completion/Start of 90% of ’07-’08 projects by June Workshop.
2.
Design and start construction for new schools opening in ’08.

Start construction on ES “J” by July ’07.

Substantially Complete ES “K” November ’07.

Start construction on ES “L” 07/08, pending site acquisition and approvals, and
open August ‘09.

Start construction on Sports Authority Conversion end of 3rd Quarter 07/08,
pending resolution on City of Kissimmee conditions and requirements.
3.
Implement Management Initiatives.

Publish a Process & Procedures Manual; 50% 1st draft copy for January ’07.

Development & implementation of programs to assist in department operations
and project administration.
7/17/2015
5
Design & Construction
Capital Outlay Program Status – ’07-’08
11%
Percent Complete
2%
0%
17%
Number of Projects
Project Phase
18 Design
34 Bidding
25 Construction
13 Not Started
11 Complete
0 On Hold
2 Cancelled
13%
33%
24%
Summary Status
Started
Not Started
Complete
On Hold
Cancelled
Total Projects
77
13
11
0
2
103
•
86% of the Planned Capital
Projects are either
“Completed” or “Started”.
•
Projected 90% of all
Planned Projects will be
completed by the end of
the summer.
74.76%
12.62%
10.68%
0.00%
1.94%
100%
The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation,
remodeling, and other cyclical renewal projects only.
7/17/2015
6
Design & Construction
New School Development Update
1.
Elementary “L” (Poinciana)
A.
Planning

10/18/07 Scheduled for Planning Commission Approval

10/22/07 Scheduled for Board of County Commission Approval

11/5/07
Scheduled for Right of Way Vacation Approval

12/18/07 Closed on property
B.








7/17/2015
Design & Construction
10/16/07 Scheduled for CM bidding of Building Package (Bids in 11/16/07).
11/15/07 Scheduled submittal of SFWMD permit application.
12/15/07 Scheduled for CM bidding of Site Package (Bids in 1/8/08).
1/25/08
Scheduled for CM Re-Bid of Building Package.
4/22/08
GMP approval to the Board.
4/23/08
Possible Construction Start.
8/18/09
Scheduled for Opening.
Comments: GMP has been negotiated, and is submitted for Board Approval
4/22/2008.
7
Design & Construction
New School Development Update
2.
Elementary “M” (Narcoossee Relief)
A.
Planning

2/1/08
Preliminary Site Plan utilizing 10 acre property adjacent to the
south.

2/18/08
Conditional Use Application submittal.

4/2/08
Projected TRC Approval.

4/17/08
Projected Planning Commission Approval

4/28/08
Projected Board of County Commission Approval.

Comments: North ten acre property for portable complex has been submitted to
Osceola County; projected schedule for final approval is 5/26/08. Conditional Use
Application for phased use of temporary portable educational complex. Acquisition
of the south adjacent 10 acre parcel is active.
B.







Design & Construction
3/3/08
Projected SFWMD Permit Submittal
5/1/08
Projected Construction Document completion.
5/15/08
Projected CM bidding phase start.
7/15/08
Projected for GMP approval to the Board.
7/22/08
Projected Construction Start pending Board approval.
8/18/09
Scheduled for Opening.
Comments: Reuse of Osceola Plan elementary prototype at the front of existing site.
Phased construction which includes the renovation of existing classrooms to Middle
7/17/2015 School requirements and a temporary educational portable complex.
8
Design & Construction
New School Development Update
3.
Middle “CC” (Westside DRI)
A.
Planning

11/5/07 Received final approval for the project by the Board of County
Commission. This completes all necessary approvals.

Comments: Developer conveyed the property to the SDOC through their CDD in
December 2007. Assessments will be used to fund the site acquisition at no cost to
SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation on
Shared Park Facilities. Currently the County has not budgeted funds for
improvements to the joint use park, beyond SDOC Field Middle School Standards.
Off-site right and left turn lanes required on Goodman Rd. for access. Easement
needed for off-site retention is in progress.
B.






7/17/2015
Design & Construction
5/1/08 Projected Construction Document completion for the core classroom bldg.
5/15/08 Projected SFWMD Permit approval.
7/1/08 Projected construction document completion for gym building.
7/15/08 Possible core classroom building GMP for Board Approval.
1/3/10 School available for opening, pending permitting and contracting plan.
Comments: SDOC has received the CM’s evaluation and options for accomplishing
the opening of the school. Reuse of Osceola Plan elementary prototype at the front
with core design adaptations for a Middle School along with a separate
Gym/Classroom wing.
9
Design & Construction
New School Development Update
4.
Sports Authority Conversion (Alternative Programs)
A.
Planning

11/13/07 Received final City Commission Approval for Project. This completes
all necessary approvals.

Comments: Confirmation/clarification of elements of restrictive covenants needed
for Interlocal Agreement. Staff will continue to work to provide City staff with
courtesy copies of construction plans.
B.






7/17/2015
Design & Construction
10/25/07 Scheduled for Construction Document completion.
11/2/07
Scheduled for CM bidding
1/29/08
Projected for GMP approval to the Board.
2/1/08
Projected Construction Start.
1/3/09
School available for Opening.
Comments: Conversion of existing retail building to an Alternative Education
Center. 2nd floor structure will be constructed.
10
Design & Construction
Project Highlight – Elementary J
Project Name:
Elementary "J"
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
4/17/2008 14:03
6/27/2007
6/2/2008
0
6/11/2008
8/1/2008
$
13,500,000.00
Change Orders:
CO#1
CO#2
CO#3
CO#4
Subtotal
$
$
$
$
$
426,000.00
(1,023,972.99)
51,430.00
(2,215,577.60)
(2,762,120.59)
Contingency Transfer Authorizations:
Beginning Contingency
Contingency Balance
$
$
150,000.00
150,000.00
Revised GMP Contract Amount:
$
10,737,879.41
Value of Completed Payments:
$5,112,267.48
Percent Complete based on Completed Payments:
53%
Notes:
1 Site utility installation completed with exception of directional bore of main water line. Asphalt
placement schedule for mid May. Finish grading of play field in progress.
2
Building exteior in final stages of completion. Exterior painting completed. Installation of roof finish
panels commenced April 10th, completion by April 30th. Installation of Windows completed.
3
Interior finishes in progress. Painting started on the first floor, the first week of April, with drywall
finishing in progress. First Floor: Mechanical work at 90%; Plumbing at 90%; Electrical 90%; Second
floor framing completed with Drywall installation at 30%. Second Floor: Mechanical work at 40%;
Plumbing at 70%; Electrical at 65%.
Change Order # 6 will be presented at the May Workshop, which encompasses Audio Enhancement
and Interactive Board Rough-in and Wiring.
4
7/17/2015
5
Project is currently on schedule for August 2008 Opening; but project is currently appoximately two
weeks behind CM's Substantial Completion Date.
11
Design & Construction
Project Highlight – Elementary J
7/17/2015
12
Design & Construction
Project Highlight – Elementary J
7/17/2015
13
Design & Construction
Project Highlight – Sports Authority Conversion
Project Name:
Sports Authority Conversion
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
4/17/2008 14:05
2/1/2008
10/15/2008
0
12/15/2008
$
8,770,862.00
Change Orders:
Subtotal
$
Contingency Transfer Authorizations:
Beginning Contingency
Current Contingency Balance
$
$
150,000.00
150,000.00
Revised GMP Contract Amount:
$
8,770,862.00
Value of Completed Payments:
$
Percent Complete based on Completed Payments:
-
0%
Notes:
1
No Exposures Noted at this Time.
2
Project is one week ahead of CM's projected Schedule. Project is currently on Schedule for January
2009 Opening.
3 Work currently in progress includes: New Foundations for new 2nd floor structure; Roof Patching;
and Delivery of Structural Steel Package.
7/17/2015
14
Design & Construction
Project Highlight – Sports Authority
7/17/2015
15
Design & Construction
Request for Services
1.
2.
3.
Solicitations under development – to Purchasing April 2008


Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, & MCE)
Flooring RFP
Advertised Solicitations –March/April 2008


CM at Risk for the Comprehensive Renovation at Osceola High School
CM at Risk for the Comprehensive Renovation at St. Cloud High School
Solicitations Under Review/Selection Process








Project Management Software Solution RFP
Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2, PHE, M, & N)
HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, & N)
A/E Services for the Comprehensive Renovation at Osceola High School
A/E Services for the Comprehensive Renovation at St. Cloud High School
CM @ Risk for the OCSA HVAC Project
CM @ Risk for Elementary School M and Elementary School N
Reprographics Services for Construction Related Documents
7/17/2015
16
Design & Construction
Owner Direct Purchase Program
Tax Savings
Summary
– New
Schools
D
C
B
A
Estimated Tax
Savings
681,523
$
Paid To Date
10,713,300
$
Accumulated Tax
Savings
661,539
$
F
E
Tax Savings
P.O.'s reconciled
reconciled to GMP
to GMP
900,000
10,713,300 $
$
Facility
High School EEE
Purchase Orders
11,299,536
$
Elementary I
$
4,012,812
$
243,037
$
3,704,456
$
202,535
$
4,012,812
$
236,722
Elementary J
$
3,368,147
$
204,339
$
2,050,765
$
124,296
$
1,023,973
$
150,000
Elementary K
$
3,230,418
$
185,156
$
3,147,411
$
190,496
$
3,123,090
$
193,966
Elementary L
$
-
$
-
$
-
$
-
$
-
$
-
Sports Authority
$
-
$
-
$
-
$
-
$
-
$
-
Middle School CC
$
-
$
-
$
-
$
-
$
-
$
-
Totals:
$
21,910,914
$
1,314,055
$
19,615,932
$
1,178,866
Report Legend:
A-
Total Current Owner Direct Purchase Orders per facility.
B-
Total Tax Savings estimated based on face value of Purchase Order.
C-
Amount of Purchase Order paid through the end of the month.
D-
Amount of Tax Savings accumulated based on C.
E-
Amount of Purchase Orders that have been deducted via Change Order to the GMP.
7/17/2015
F-
Amount of Tax Savings that have been accounted/deducted in the GMP.
17
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1. OCSA Auditorium Roof – contractor default
2. Celebration High School Close Out
7/17/2015
18
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1.
OCSA Auditorium Roof – contractor default

2.
Final decision/response from Contractor/Manufacturer indicates that complete
replacement of deficient work will be completed at no cost to SDOC. SDOC
attorneys have drafted letter agreement for review. SDOC is working with the
contractor to coordinate remedial work with the upcoming OCSA HVAC
Replacement and Auditorium/Ballroom Renovation Project.
Celebration High School Closeout

Work began during Winter break with the replacement of uncovered damaged,
roof drainage piping in the courtyard. Pending a clear report of the video
investigation of the final storm water piping sections, in the courtyard, final
closeout to Balfour Beatty’s contract will be complete. Release of the final $50,000
retainage should follow immediately after. Expect PO request for outside dining
canopy extension and related infrastructure work. This is expected to be a
summer project.
7/17/2015
19
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
Celebration High School Closeout

Football field drainage. Based on the civil engineer’s report staff is proceeding
with a capital outlay project to raise the grade and pitch of the field playing area.
This will increase the evacuation of surface water to perimeter swales, which will
also be re-graded with additional new area drains tied into the existing storm
water system. SFWMD permit modification application is in progress. Project is
targeted as a summer project starting 6/2/08.
7/17/2015
20
End of Presentation
7/17/2015
21