Transcript Slide 1

School District of Osceola County
Facilities, Planning, Maintenance & Construction
Monthly Update – March 2008
Construction Workshop
25 March 2008
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Report Contents
1.
Planning Services Division Update
 Developments of Regional Impact
 Concurrency
 Long Range Planning Committee
2.
Permitting Services Division Update


Activity Report – Permits, Inspections, C.O.’s
Administrative Issues
3.
Design and Construction Services Division Update
 Goals
 Capital Outlay Planned Projects Update
 New Schools in Development Update
 Major Projects Highlight Reports
 Request for Services (RFQ/RFP/Bid update)
 Tax Savings Summary – New Schools
 Working Issues
4.
Maintenance
 General Update
2
Planning
Developments of Regional Impact (DRI)
1.
Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater,
Bella Tara, Friars Cove, and Green Island.

Projects consist of approx. 38,000 residential units resulting in a projected need
for 11 elementary, 3 middle, and 3 high schools.

Staff meeting regularly with Lake Toho Assoc. consultants to discuss school
siting and development order language and timing of residential development
and school construction.

First of Toho DRI Group projects; Toho Preserve DRI was heard on January 24th
by the Planning Commission.
2.
Westside DRI – Located along Westside Blvd.

Acquisition of property for Middle School “CC” was completed in December.
Anticipated opening - August 2010.
3.
Stoneybrook South DRI – located west of Champions Gate DRI.

Staff working with developer to determine viability of proposed school site,
finalize acquisition, and determine timing for development and school
construction. This project is outside the 5 Year Work Plan.

Road Improvement Status- There is no road access to this site at this time.
4.
Plaza Lakes DRI- located Northwest of East Lake Toho.

Staff is working with the developer to retain school site. A middle school site is
being considered as the representative is interested in the K-8 concept for the
gated community. Anticipated construction start in 3 years.
3
Planning
Concurrency
Presentation to the Board on current status of concurrency took place at a
special School Board Concurrency Workshop on 2/12/08.
The revised 5 year program work, LOSS, timing of the implementation of
CSA and other concurrency issues were discussed.
The Planning Services staff is currently drafting the Concurrency
Management System. During March and April the staff will begin testing
the system to ensure it is ready for implementation on May 1, 2008.
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Planning
Long Range Planning Committee
This committee is being restructured and will be resuming regular meetings.
5
Permitting – Activity Report
February 16 – March 10
YTD





Inspections Performed
Inspection Hours
Certificates of Occupancy
Certificates of Completion
Permits Issued
64
64
1
17
6
384
430
32
86
70
6
Design & Construction
Goals
1.
Completion/Start of all Capital Outlay Planned Projects within the
fiscal year.
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2.
Design and start construction for new schools opening in ’08.
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3.
Completion/Start of 90% of ’07-’08 projects by June Workshop.
Start construction on ES “J” by July ’07.
Substantially Complete ES “K” November ’07.
Start construction on ES “L” 07/08, pending site acquisition and
approvals, and open August ‘09.
Start construction on Sports Authority Conversion end of 3rd Quarter
07/08, pending resolution on City of Kissimmee conditions and
requirements.
Implement Management Initiatives.


Publish a Process & Procedures Manual; 50% 1st draft copy for January
’07.
Development & implementation of programs to assist in department
operations and project administration.
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Design & Construction
Capital Outlay Program Status – ’07-’08
•
10%
Percent Complete
1%
0%
15%
Number of Projects
Project Phase
15 Design
38 Bidding
22 Construction
16 Not Started
10 Complete
0 On Hold
1 Cancelled
16%
•
36%
22%
•
Summary Status
Started
Not Started
Complete
On Hold
Cancelled
Total Projects
75
16
10
0
1
102
73.53%
15.69%
9.80%
0.00%
0.98%
100%
83% of the Planned
Project Capital Program
is either “Completed” or
“Started”.
75% of “Not Started”
Planned Projects are
planned and scheduled
for the summer break
time period.
Work Plan has been
developed organizing
delivery methods and bid
packages optimizing
pricing for the District.
The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation,
remodeling, and other cyclical renewal projects only.
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Design & Construction
New School Development Update
1.
Elementary “L” (Poinciana)
A. Planning
 10/18/07 Scheduled for Planning Commission Approval
 10/22/07 Scheduled for Board of County Commission Approval
 11/5/07 Scheduled for Right of Way Vacation Approval
 12/18/07 Closed on property
B.



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



Design & Construction
10/16/07 Scheduled for CM bidding of Building Package (Bids in
11/16/07).
11/15/07 Scheduled submittal of SFWMD permit application.
12/15/07 Scheduled for CM bidding of Site Package (Bids in 1/8/08).
1/25/08 Scheduled for CM Re-Bid of Building Package.
3/25/08 Target for GMP approval to the Board.
4/15/08 Possible Construction Start pending receipt SFWMD permit.
8/18/09 Scheduled for Opening.
Comments: GMP is currently being negotiated.
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Design & Construction
New School Development Update
2.
Elementary “M” (Narcoossee Relief)
A.
Planning

2/1/08
Preliminary Site Plan utilizing 10 acre property adjacent to the
south.

2/18/08
Conditional Use Application submittal.

4/2/08
Projected TRC Approval.

5/7/08
Projected Planning Commission Approval

6/4/08
Projected Board of County Commission Approval.

Comments: Possible lease of north ten acre property for portable complex is in
progress. Acquisition of the south adjacent 10 acre parcel is active. Conditional
Use Application will include the south 10 acre parcel for phased use of temporary
portable educational complex.
B.







Design & Construction
3/3/08
Projected SFWMD Permit Submittal
4/15/08
Projected Construction Document completion.
4/29/08
Projected CM bidding (Bids in 5/26/08).
6/24/08
Projected for GMP approval to the Board.
7/1/08
Projected Construction Start.
8/18/09
Scheduled for Opening.
Comments: Reuse of Osceola Plan elementary prototype at the front of existing
site. Phased construction which includes the renovation of existing classrooms to
Middle School requirements and a temporary educational portable complex. 10
Design & Construction
New School Development Update
3.
Middle “CC” (Westside DRI)
A.
Planning

11/5/07
Received final approval for the project by the Board of County
Commission. This completes all necessary approvals.

Comments: Developer conveyed the property to the SDOC through their CDD in
December 2007. Assessments will be used to fund the site acquisition at no cost
to SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation
on Shared Park Facilities. Currently the County has not budgeted funds for
improvements to the joint use park, beyond SDOC Field Middle School
Standards. Comprehensive Development Plan has been approved by Osceola
County. Off-site right and left turn lanes required on Goodman Rd. for access.
B.


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
Design & Construction
5/15/08
Projected Construction Document completion.
5/15/08
Projected SFWMD Permit approval.
1/3/10
School available for opening, pending design and permit
Comments:
SDOC has received the CM’s evaluation and options for
accomplishing the opening of the school. Reuse of Osceola Plan elementary
prototype at the front with core design adaptations for a Middle School along
with a separate Gym/Classroom wing.
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Design & Construction
New School Development Update
4.
Sports Authority Conversion (Alternative Programs)
A.
Planning

11/13/07 Received final City Commission Approval for Project. This completes
all necessary approvals.

Comments: Confirmation/clarification of elements of restrictive covenants
needed for Interlocal Agreement. Staff will continue to work to provide City staff
with courtesy copies of construction plans.
B.






Design & Construction
10/25/07 Scheduled for Construction Document completion.
11/2/07
Scheduled for CM bidding (Bids in 11/27/07).
1/29/08
Projected for GMP approval to the Board.
2/1/08
Projected Construction Start.
1/3/09
School available for Opening.
Comments: Conversion of existing retail building to an Alternative Education
Center. 2nd floor structure will be constructed.
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Design & Construction
Project Highlight – Elementary K
Project Name:
Elementary K
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
3/20/2008 15:21
11/13/2006
11/15/2007
0
11/21/2007
12/13/2007
$
15,001,617.00
Change Orders:
1 CO#1
2 CO#2
3 CO#3
4 CO#4
5 CO#5
6 CO#6
7 CO#7
Subtotal
$
$
$
$
$
$
$
$
(1,810,337.96)
71,031.84
196,102.81
(1,439,725.17)
18,810.26
87,986.49
(139,894.95)
(3,016,026.68)
Contingency Transfer Authorizations:
Beginning Contingency
1 CTA #1
2 CTA#2
Contingency Balance
$
$
$
$
150,000.00
(35,906.00)
(111,632.43)
2,461.57
Revised GMP Contract Amount:
$
11,985,590.32
Value of Completed Payments:
$
11,516,872.51
Percent Complete based on Completed Payments:
96%
Notes:
1 Final close out documents will be presented at the March Workshop.
2
Projected Design/Construction costs vs. construction budget indicates a savings of
approximately $800,000.
13
Design & Construction
Project Highlight – Elementary K
14
Design & Construction
Project Highlight – Elementary K
15
Design & Construction
Project Highlight – Elementary J
Project Name:
Elementary "J"
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
3/20/2008 15:07
As of:
6/27/2007
6/2/2008
0
6/2/2008
8/1/2008
$
13,500,000.00
Change Orders:
CO#1
CO#2
Subtotal
$
$
$
426,000.00
(1,023,972.99)
(597,972.99)
Contingency Transfer Authorizations:
Beginning Contingency
Contingency Balance
$
$
150,000.00
150,000.00
Revised GMP Contract Amount:
$
12,902,027.01
Value of Completed Payments:
Percent Complete based on Completed Payments:
$4,390,946.67
34%
Notes:
1 Site utility installations are in progress with final grading operation beginning.
2 Parking lot(s) subgrade prep work in progress which also includes placement of limerock base. Grading
of west driveway in progress. Installation of parking lot light conduits in progress.
3 Roof subdeck complete.Insulation board being installed and Ice& Water Shield 80% complete on high
roof,scheduled for completion 3-25-08.Installation of roof facia 60 % . Gutters will start week of 4-1.
4 Interior metal stud framing ,completed on first floor, started on northend of second floor.Installation of
drywall on first floor in progress.
5 Interior M.E.P. In high gear. First floor Ductwork/Mechanical 60% completed, Electrical infrastructure
85 %, Plumbing infrastructure 90%. Switchgear is set, Chillers are set, Cooler/Freezer install 3-21
6 Change Order #3 for the County required TRC comments and electrical revisions excluded from the
GMP and will be presented at the March Workshop.
16
Design & Construction
Project Highlight – Elementary J
17
Design & Construction
Project Highlight – Sports Authority Conversion
Project Name:
Sports Authority Conversion
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
3/20/2008 15:12
2/1/2008
10/15/2008
0
12/15/2008
$
8,770,862.00
Change Orders:
CO#1
Subtotal
$
$
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
Current Contingency Balance
$
$
$
150,000.00
150,000.00
Revised GMP Contract Amount:
$
8,770,862.00
Value of Completed Payments:
$
-
Percent Complete based on Completed Payments:
0%
Notes:
1
CM Mobilized on site and began demolition work on 2/17/2008. Slab demolition and new
foundations installation are in progress.
18
Design & Construction
Request for Services
1.
2.
3.
Solicitations under development – to Purchasing April 2008




CM at Risk for the Comprehensive Renovation at Osceola High School
CM at Risk for the Comprehensive Renovation at St. Cloud High School
Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, & MCE)
Flooring RFP
Advertised Solicitations –February/March 2008





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Project Management Software Solution RFP
Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2, PHE, M, & N)
HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, & N)
A/E Services for the Comprehensive Renovation at Osceola High School
A/E Services for the Comprehensive Renovation at St. Cloud High School
CM @ Risk for the OCSA HVAC Project
CM @ Risk for Elementary School M and Elementary School N
Reprographics Services for Construction Related Documents
Solicitations Under Review/Selection Process




CM Services for the New Auditorium Building at Poinciana High School
A/E Design Services for Various Construction Projects at Mill Creek Elementary
CM Services for Various Construction Projects at Mill Creek Elementary
Consultant Services for Student Enrollment Projections
19
Design & Construction
Owner Direct Purchase Program
Tax Savings
Summary
– NewD Schools
B
C
A
E
F
Facility
High School EEE
Purchase Orders
$
11,299,536
Estimated Tax
Savings
$
681,523
Paid To Date
$
10,713,300
Accumulated Tax P.O.'s reconciled
Tax Savings
Savings
to GMP
reconciled to GMP
$
661,539 $
10,713,300 $
900,000
Elementary I
$
4,012,812
$
243,037
$
3,726,838
$
223,791
$
4,012,812
$
236,722
Elementary J
$
3,250,494
$
196,880
$
1,528,401
$
92,454
$
1,023,973
$
150,000
Elementary K
$
3,230,418
$
185,156
$
3,147,411
$
190,496
$
3,123,090
$
193,966
Elementary L
$
-
$
-
$
-
$
-
$
-
$
-
Sports Authority
$
-
$
-
$
-
$
-
$
-
$
-
Middle School CC
$
-
$
-
$
-
$
-
$
-
$
-
Totals:
$
21,793,261
$
1,306,596
$
19,115,950
$
1,168,281
Report Legend:
A-
Total Current Owner Direct Purchase Orders per facility.
B-
Total Tax Savings estimated based on face value of Purchase Order.
C-
Amount of Purchase Order paid through the end of the month.
D-
Amount of Tax Savings accumulated based on C.
E-
Amount of Purchase Orders that have been deducted via Change Order to the GMP.
F-
Amount of Tax Savings that have been accounted/deducted in the GMP.
20
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1. OCSA Auditorium Roof – contractor default
2. Celebration High School Close Out
21
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1.
OCSA Auditorium Roof – contractor default

2.
Final decision/response from Contractor/Manufacturer indicates that complete
replacement of deficient work will be completed at no cost to SDOC. SDOC
attorneys have drafted letter agreement for review. SDOC is working with the
contractor to target a 5/15/08 start for remedial work.
Celebration High School Closeout

Work began during Winter break with the replacement of uncovered damaged,
roof drainage piping in the courtyard. Pending a clear report of the video
investigation of the final storm water piping sections, in the courtyard, final
closeout to Balfour Beatty’s contract will be complete. Release of the final $50,000
retainage should follow immediately after. Expect PO request for outside dining
canopy extension and related infrastructure work. This is expected to be a
summer project.
22
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
Celebration High School Closeout

Football field drainage. Based on the civil engineer’s report staff is proceeding
with a capital outlay project to raise the grade and pitch of the field playing area.
This will increase the evacuation of surface water to perimeter swales, which will
also be re-graded with additional new area drains tied into the existing storm
water system. SFWMD permit modification application is in progress to be
submitted 3/28/08. Project is targeted as a summer project starting 6/2/08.
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End of Presentation
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