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School District of Osceola County Facilities, Planning, Maintenance & Construction Monthly Update – September 2008 Construction Workshop 23 September 2008 7/17/2015 1 Report Contents 1. Planning Services Division Update Developments of Regional Impact Concurrency 2. Permitting Services Division Update Activity Report – Permits, Inspections, C.O.’s Administrative Issues (No Updates this Period) 3. Design and Construction Services Division Update Goals Capital Outlay Planned Projects Update New Schools in Development Update Major Projects Highlight Reports Request for Services (RFQ/RFP/Bid update) Tax Savings Summary – New Schools Working Issues 4. Maintenance General Update (No Updates this Period) 7/17/2015 2 Planning Developments of Regional Impact (DRI) 1. Lake Toho DRI’s – includes Toho Preserve, Tohoqua, Edgewater, Bella Tara, Friars Cove, and Green Island. Projects consist of approx. 31,000 residential units resulting in a projected need for 8 elementary, 3 middle, and 2 high schools. Staff meets regularly with Lake Toho Assoc. consultants to discuss school siting and development order language and timing of residential development and school construction. The Master School Siting Plan is being developed and is projected to be completed in time for the first planned Development approval. Tohoqua DRI is preparing to go to the BOCC for the Final Development Order. Green Island DRI- Workshops were held in April. 7/17/2015 3 Planning Concurrency The Planning Services staff is working diligently to develop the Concurrency Management System. Capacity Tracking is being implemented along with GIS tracking of all residential development. Staff is working with the County and the Cities to facilitate the implementation of school concurrency. The concurrency process has been charted in coordination with the local governments. The Public Schools Facilities Element has been submitted to DCA by all local governments. They have 60 days from date of response to amend and adopt final element. School concurrency will take effect when this is accomplished. This is expected to be finalized in July, although we expect delays in implementation of school concurrency. The Interlocal Agreement is currently being amended by the attorneys for all parties. Staff was recently trained on software to track development and students; and make projections for enrollment growth. 7/17/2015 Permitting – Activity Report July 8 – September 10, 2008 7/17/2015 Inspections Performed Certificates of Occupancy Certificates of Completion Permits Issued 117 48 11 6 YTD 123 48 11 10 5 Design & Construction Goals 1. Completion/Start of all Capital Outlay Planned Projects within the fiscal year. Completion/Start of 90% of ’08-’09 planned projects by June 2009. 2. Design and start construction of Major Construction Projects Start construction on Mill Creek ES Wing Addition, pending approvals and open August ‘09. Start construction on Pleasant Hill ES Wing Addition, pending approvals and open August ‘09. Substantially Complete Sports Authority Conversion October ‘08. Start construction on ES “N” in 2009, pending site acquisition and approvals, and open August ‘10. Start Phase I Construction on OHS Comprehensive Renovation in ‘09. Start Phase I Construction on SCHS Comprehensive Renovation in ‘09. 3. Implement Management Initiatives. Publish a Process & Procedures Manual; 2nd draft copy for June ’09. Development & implementation of “E-builder” project management software for integrated project administration and reporting for January ‘09. 7/17/2015 6 Design & Construction Capital Outlay Program Status – ’07-’08 Percent Complete 3.3% 5.5% 0.0% 3.3% 11.0% 3.3% 73.6% Summary Status Started Not Started Complete On Hold Cancelled Total Projects 18 3 67 0 3 91 Number of Projects Project Phase •93% of the Planned Capital Projects have been “Completed” or “Started”. 5 Design 3 Bidding 10 Construction 3 Not Started 67 Complete 0 On Hold 3 Cancelled 19.78% 3.30% 73.63% 0.00% 3.30% 100% The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only. 7/17/2015 7 Design & Construction Capital Outlay Program Status – ’08-’09 Percent Complete 1.4% 1.4% 4.2% Number of Projects Project Phase 18.1% 8.3% 5.6% 61.1% Summary Status Started Not Started Complete On Hold Cancelled Total Projects 20 44 6 1 1 72 3 Design 13 Bidding 4 Construction 44 Not Started 6 Complete 1 On Hold 1 Cancelled •36% of the Planned Capital Projects are either “Completed” or “Started”. •On Target for Completion/Start of 90% of 08/09 Planned Capital Projects by June ‘09. 27.78% 61.11% 8.33% 1.39% 1.39% 100% The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only. 7/17/2015 8 Design & Construction Major Projects 1. Elementary School N- in due diligence and acquisition process 2. Mill Creek Elementary Classroom Wing Addition - in RFQ selection process 3. Pleasant Hill Elementary Classroom Wing Addition- in RFQ selection process 4. Poinciana High School Auditorium- advertised for hard Bid 5. Osceola High School Comprehensive Renovation- starting design 6. St. Cloud High School Comprehensive Renovation- starting design 7. Lakeview Elementary HVAC System Replacement- starting design 8. Elementary School L- under construction 9. Elementary School M- under construction 10. Middle School CC- under construction 11. Osceola School for the Arts HVAC Replacement/Functional Remodeling- under construction 12. Mill Creek Elementary School HVAC System Replacement- Phase I construction complete 7/17/2015 9 Design & Construction New School Development Update 2. Elementary “M” (Narcoossee Relief) A. Planning 4/28/08 Received final approval for the project by the Board of County Commissioners. 4/28/08 Closed on additional 10 acre property purchase. Processing utility easements. Temporary Modular Campus 4/11/08 Pre-development TRC Approval 4/14/08 Conditional use application submitted 05/08/08 Planning Commission approval 05/19/08 Board of County Commission- approval This completes all necessary approvals B. Design & Construction 3/3/08 Projected SFWMD Permit Submittal 5/1/08 Projected Construction Document completion. 5/15/08 Projected CM bidding phase start. 7/15/08 Projected for GMP approval to the Board. 7/22/08 Projected Construction Start pending Board approval. 8/18/09 Scheduled for Opening. Comments: Reuse of Osceola Plan elementary prototype at the front of existing site. Phased construction which includes the renovation of existing classrooms to Middle School requirements and a temporary educational portable complex. 7/17/2015 10 Design & Construction New School Development Update 3. Middle “CC” (Westside DRI) A. Planning 11/5/07 Received final approval for the project by the Board of County Commission. This completes all necessary approvals. Comments: Easement needed for off-site retention is in progress. Processing utility easements. B. 7/17/2015 Design & Construction 5/1/08 Projected Construction Document completion for the core classroom bldg. 5/15/08 Projected SFWMD Permit approval. 7/1/08 Projected construction document completion for gym building. 7/15/08 Possible core classroom building GMP for Board Approval. 7/15/09 School available for opening, pending permitting and contracting plan. Comments: Contract approved for the substantial completion of both classroom and gym buildings by 7/15/09. Recent student enrollment projections have initiated the change from middle school to a K-8 school by adding bathrooms to the 1st floor classrooms. 11 Design & Construction New School Development Update 4. Elementary School “N” A. Planning Contracts for purchase and sale for two parcels have been approved. 10/15/08 Projected completion of due diligence evaluations. B. 7/17/2015 Design & Construction (pending acquisition and jurisdictional approvals) 10/21/08 Projected Architectural Contract Approval to Board. 2/2/09 Projected for Construction Document completion. 3/9/09 Projected for CM bidding 5/19/09 Projected for GMP approval to the Board. 6/1/09 Projected Construction Start. 8/15/10 School available for Opening. Comments: Reuse of the Osceola Plan elementary prototype in the Boggy Creek corridor. 12 Design & Construction Project Highlight – Elementary J Project Name: Elementary "J" Schedule Date of Commencement or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date: Financial Original GMP Contract Amount: Change Orders: CO#1 CO#2 CO#3 CO#4 CO#5 CO#6 CO#7 CO#8 CO#9 Subtotal Contingency Transfer Authorizations: Beginning Contingency CTA#1 CTA#2 Contingency Balance Revised GMP Contract Amount: Value of Completed Payments: Percent Complete based on Completed Payments: Notes: 1 2 3 As of: 9/17/2008 8:00 6/27/2007 6/29/2008 28 7/28/2008 9/28/2008 $ 13,500,000.00 $ $ $ $ $ $ $ $ $ $ 426,000.00 (1,023,972.99) 51,430.00 (2,215,577.60) 35,974.53 67,318.30 27,152.19 57,731.27 (460,357.37) (3,034,301.67) $ $ 150,000.00 (66,397.00) (42,948.26) 40,654.74 $ $ 10,465,698.33 $9,414,574.96 90% Project successfully opened for the August 2008 School Year; but substantial completion was achieved 4 weeks beyond contract substantial completion date. Punch list has been aggressively attacked for completion, and is estimated to be 90% complete. Project management team is compiling and evaluating final change orders for: Harmony development requested enhancements; miscellaneous prototype design coordination items; and project final reconciliation. 7/17/2015 13 Design & Construction Project Highlight – Elementary School J 7/17/2015 14 Design & Construction Project Highlight – Elementary School J 7/17/2015 15 Design & Construction Project Highlight – Elementary School J 7/17/2015 16 Design & Construction Project Highlight – Sports Authority Conversion Project Name: Sports Authority Conversion Schedule Date of Commencement or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Final Completion Date: Financial Original GMP Contract Amount: Change Orders: CO#1 Subtotal Contingency Transfer Authorizations: Beginning Contingency CTA#1 Current Contingency Balance As of: 9/15/2008 11:42 2/1/2008 10/15/2008 0 12/15/2008 $ 8,770,862.00 $ (1,304,471.34) (1,304,471.34) $ $ 150,000.00 (61,047.18) 88,952.82 Revised GMP Contract Amount: $ 7,466,390.66 Value of Completed Payments: $ 2,699,719.08 Percent Complete based on Completed Payments: 36% Notes: 1 2 3 Project is currently on Schedule for January 2009 Opening, but is currently two weeks behind substantial completion date. Work currently in progress includes: Interior finishes, flooring, painting, ceiling grid, MEP trim, and exterior canopy and site work. Project Management Team is compiling and evaluating all cost exposure to date and expects to mitigate the majority of exposures within the GMP through the use of contingency, unused allowances, and additional construction savings. 7/17/2015 17 Design & Construction Project Highlight – Sports Authority 7/17/2015 18 Design & Construction Project Highlight – Sports Authority 7/17/2015 19 Design & Construction Project Highlight – Elementary L Project Name: Elementary "L" Schedule Date of Commencement or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date: Financial Original GMP Contract Amount: Amendment #2 As of: 9/18/2008 15:19 4/23/2008 3/25/2009 0 3/25/2009 5/25/2009 $ $ $ 14,375,000.00 221,631.00 14,596,631.00 Change Orders: Subtotal $ Contingency Transfer Authorizations: Beginning Contingency Contingency Balance $ $ 133,261.00 133,261.00 Revised GMP Contract Amount: $ 14,596,631.00 Value of Completed Payments: $ 1,970,555.05 Percent Complete based on Completed Payments: - 14% Notes: 1 Earth work was started on 4/24/08 and is currently at 85% complete. 2 Tilt Panel erection began on 9/9/08 and is scheduled to be completed on 9/16/08. 3 Owner requested changes for new installation of Smart Boards/ceiling mount projectors and rescinding of certain site work value engineering is being compiled and evaluated. 4 Exposure being evaluated is the required purchase agreement upgrade to decorative aluminum fencing from chain link, the property perimeter, while Avatar is required to install masonry at the rear property line. Preliminary estimate of upgrade is $50,000. 7/17/2015 20 Design & Construction Project Highlight – Elementary L 7/17/2015 21 Design & Construction Project Highlight – Elementary L 7/17/2015 22 Design & Construction Project Highlight – Elementary L 7/17/2015 23 Design & Construction Project Highlight – Middle School CC Project Name: Middle "CC" As of: Schedule Date of Commencement or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date: Financial Original Contract Amount: 9/15/2008 11:37 4/23/2008 7/15/2009 0 7/15/2009 9/15/2009 $ 23,750,000.00 Change Orders: Subtotal $ - Contingency Transfer Authorizations: Beginning Contingency Contingency Balance $ - Revised GMP Contract Amount: $ 23,750,000.00 Value of Completed Payments: $ 1,552,826.37 Percent Complete based on Completed Payments: 7% Notes: 1 Earth work was started on 7/14/08. 2 Building Pads for both Bldg. 1 and Bldg. 2 are complete. Lay out for Bldg #2 began on 9/8/08. 3 The Fire Access Lane is installed. 4 Interior Column footings are complete on Bldg. #1 (Classroom building.) 5 MEP Underground is in progress throughout Bldg. #1. 6 Project is currently on schedule for August 2009 opening. 7/17/2015 24 Design & Construction Project Highlight – Middle School CC 7/17/2015 25 Design & Construction Project Highlight – Middle School CC 7/17/2015 26 Design & Construction Project Highlight – Middle School CC 7/17/2015 27 Design & Construction Project Highlight – Elementary SchoolAsM Elementary "M" of: Project Name: Schedule Date of Commencement or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date: Financial Original GMP Contract Amount: Amendment #1 Amendment #2 9/23/2008 16:47 7/16/2008 6/10/2009 6/10/2009 8/10/2009 $ $ $ 763,670.00 14,436,330.00 15,200,000.00 Change Orders: Subtotal $ Contingency Transfer Authorizations: Beginning Contingency Contingency Balance $ $ 133,261.00 133,261.00 Revised GMP Contract Amount: $ 15,200,000.00 Value of Completed Payments: $ 2,302,185.84 Percent Complete based on Completed Payments: - 15% Notes: 1 Site excavating 40 % complete. Building footings , exterior and interior 90 % complete. First concrete slab pour was on 9-03-08 which consisted 436 cubic yards. Second concrete slab pour schedule for 9-1008. 2 Placement of MEP infrastructure ( sub grade ) in progress and on schedule. 3 Tilt-Wall operation started lay-out and forming of wall panels on 9-08-08. 4 Project is on target of opening August 2009 7/17/2015 28 Design & Construction Project Highlight – Elementary School M 7/17/2015 29 Design & Construction Project Highlight – Elementary School M 7/17/2015 30 Design & Construction Request for Services 1. 2. 3. Solicitations under development – to Purchasing September 2008 CM for Elementary School N Advertised Solicitations Invitation to Bid- PHS Auditorium Solicitations Under Review/Selection Process Design Build for Classroom Additions at Mill Creek Elementary and Pleasant Hill Elementary 7/17/2015 31 Design & Construction Owner Direct Purchase Program Tax Savings Summary – New Schools Facility A B Purchase Orders Estimated Tax Savings C D Paid To Date Accumulated Tax Savings E Elementary J $ 3,699,908 $ 223,850 $ 3,666,168 $ 223,829 $ Elementary L $ 3,506,224 $ 212,123 $ 463,190 $ 28,191 $ Elementary M $ 2,508,214 $ 151,643 $ $ - $ New Beginnings $ 1,911,325 $ 115,829 $ $ 44,573 $ Middle School CC $ 1,838,759 $ 110,826 $ $ - $ Totals: $ 13,464,429 $ 814,271 $ 732,880 - 4,862,237 $ F P.O.'s reconciled Tax Savings to GMP reconciled to GMP 3,699,908 $ 223,850 - $ 150,000 - $ 225,000 $ 150,000 $ 489,528 1,304,471 - 296,593 Report Legend: 7/17/2015 A- Total Current Owner Direct Purchase Orders per facility. B- Total Tax Savings estimated based on face value of Purchase Order. C- Amount of Purchase Order paid through the end of the month. D- Amount of Tax Savings accumulated based on C. E- Amount of Purchase Orders that have been deducted via Change Order to the GMP. F- Amount of Tax Savings that have been accounted/deducted in the GMP. 32 Design & Construction Working Issues – Information items to be presented and discussed with the Board. 1. OCSA Auditorium Roof – contractor default 2. Celebration High School Close Out 7/17/2015 33 Design & Construction Working Issues – Information items to be presented and discussed with the Board. 1. OCSA Auditorium Roof – contractor default 2. Final decision/response from Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC. SDOC attorneys have drafted letter agreement for review. Contractor is actively working as a part of the OCSA HVAC Replacement and Auditorium/Ballroom Renovation Project, in which the remedial roof work will be completed. Celebration High School Closeout Pending a clear report of the storm water piping sections, in the courtyard, final closeout to Balfour Beatty’s contract will be complete. Release of the final $50,000 retainage should follow immediately after. Work has been completed on the outside dining canopy extension, and the football field grading and drainage revisions. All work was completed by the beginning of the school year. 7/17/2015 34 End of Presentation 7/17/2015 35