Transcript Slide 1

School District of Osceola County
Facilities, Planning, Maintenance & Construction
Monthly Update
November / December 2009
7/18/2015
1
Report Contents
1.
2.
3.
4.
5.
Planning Services Division Update
□
Concurrency
□
Project Coordination with Local Government
Permitting Services Division Update
□
Activity Report – Permits, Inspections, C.O.’s
Maintenance Department Update
□
Portable Classroom Update
□
Work Orders Update
Design and Construction Services Division Update
□
Goals
□
Capital Outlay Planned Projects Update
□
Major Projects Status Summary
□
New Schools in Development Update
□
Project Highlights- Summary Cost Report Current Major Projects
□
Tax Savings Summary – New Schools
□
Major Projects Highlight Reports
□
Request for Services (RFQ/RFP/Bid update)
□
Working Issues
Facilities Division
□
Process Improvement Update
7/18/2015
2
Planning
Concurrency
School Concurrency is implement district wide. All development applications
are reviewed for impacts to schools, and staff either makes recommendations or
issues a statement of the impact.
During the month of December, eight development applications were reviewed
by staff, zero were residential development.
An Interlocal Agreement has been written by our attorney and is currently
being edited to the local government attorneys’ satisfaction in order to allow the
review fees to be collected by the jurisdiction receiving the applications. After it
is approved, the local governments will adopt it. Staff is currently working with
St. Cloud and the County to plan for schools in the St. Cloud Joint Planning
Area. Staff is also working with the County and the Growth Management Task
Force in developing a policy for school siting in the County’s Comprehensive
Plan.
7/18/2015
3
Planning
Project Coordination
The Long Range Planning and Permitting Services staff is working with staff and other
SDOC Departments and our local governments to coordinate projects for improvements to
schools within the community.
Examples of the projects include:
□ Working with County and City staff to develop an inventory and priority listing of new
sidewalks needed near existing schools for pedestrian access.
□ Attendance at the Community Traffic Safety Team (CTST) meetings to discuss safe
access to schools.
□ Coordination of plan review for Renovation and Classroom Addition projects at
existing schools.
□ Data collection and information sharing for the development of long range student
enrollment projections and future school siting.
7/18/2015
4
Permitting – Activity Report
Current Recording Period
Inspections Recorded
Certificates of Occupancy
Certificates of Completion
Permits Issued
7/18/2015
Year-to-Date
Nov. 11, 2009 – Jan. 08, 2010
July 1, 2009 – Jan. 8, 2010
74
2
9
20
213
7
35
81
5
Design & Construction Services Division Update
Goals
1.
Completion/Start of all Capital Outlay Planned Projects within the fiscal year.
□
Completion/Start of 90% of ’09-’10 planned projects by June 2010.
2.
Design and start construction of Major Construction Projects
√
Start construction on ES “N” in 2009, pending approvals, and open August ‘10.
√
Start Phase I Construction on OHS Comprehensive Renovation in 2009.
√
Start Phase I Construction on SCHS Comprehensive Renovation in 2009.
□
Begin Design of Highlands ES Comprehensive Renovation in 2009-2010 and start
phased construction June 2010.
3.
Implement Management Initiatives.
□
Publish a Draft Process & Procedures Manual March 30, 2010.
7/18/2015
6
Maintenance Department
Portable Classroom Update
New portables are being added to the Gateway High School campus
so others can be removed for the construction of the new building
addition.
7/18/2015
7
Maintenance Department
Work Orders July 2009-Present
Update
Type
General Maintenance
Fire Alarm
Health & safety
Preventive Maintenance
Received
12,230
487
970
2,950
16,637
Completed
12,619
516
583
3,894
17,612
** Figures calculate work orders that are carried over from previous fiscal year.
Type
General Maintenance
Fire Alarm
Health & Safety
Preventive Maintenance
7/18/2015
Current Work Orders
2,404
30
744
2,756
5934
8
Design & Construction
Capital Outlay Program Status – ’09-’10 (Capital Planned)
•
Summary Status
Started
Not Started
Complete
On Hold
Cancelled
Total Projects
65% of the Yearly
Planned Capital
Projects have been
“Completed” or
“Started”.
5
5
6
1
1
18
The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation,
remodeling, and other cyclical renewal projects only.
7/18/2015
9
Design & Construction
Capital Outlay Program Status – ’09-’10 (All Projects)
•
Summary Status
Started
Not Started
Complete
On Hold
Cancelled
Total Projects
51% of all Facilities
Division’s ongoing
projects have been
“Completed” or
“Started”.
21
27
9
2
1
60
The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation,
remodeling, and other cyclical renewal projects only.
7/18/2015
10
Design & Construction
Major Projects Status Summary
1.
Elementary School N- Construction Started 7/31/2009
2.
Thacker Avenue Elementary Classroom Wing Addition- Construction Started- 9/22/09
3.
Poinciana High School Auditorium- Construction complete , opened- 10/20/09
4.
Osceola High School Comprehensive Renovation- Construction Started- 9/22/09
5.
St. Cloud High School Comprehensive Renovation- Construction Started- 9/22/09
6.
Administration Building 1000 Exterior Renovation- Construction to start -2/1/10
7.
Gateway High School Building Addition- Construction to start- 5/1/10
8.
Highlands Elementary Replacement &Comprehensive Renovation- Construction to start- 6/1/10
7/18/2015
11
Design & Construction
New School Development Update
Elementary School “N”
A.
Planning
√
Contracts for purchase and sale for two parcels have been approved.
√
10/15/08 Due Diligence evaluations completed.
□
11/30/09 Projected completion for County approvals of Final Plat.
B.
√
√
√
√
√
□
Design & Construction (pending acquisition and jurisdictional approvals)
10/21/08 Projected Architectural Contract Approval to Board.
2/2/09
Projected for Construction Document completion.
6/19/09
Projected for CM bidding
7/28/09
Projected for GMP approval to the Board.
7/31/09
Projected Construction Start.
8/15/10
School available for Opening.
Comments: Reuse of the Osceola Plan elementary prototype in the Boggy Creek corridor.
7/18/2015
12
Design & Construction
New Construction Development Update
Osceola High School Comprehensive Renovation Project
A.
Planning
√
07/28/09 Contract for purchase and sale for one parcel to School Board.
□
03/31/10 Projected completion for Due Diligence evaluations.
□
03/31/10 Projected completion for City of Kissimmee approvals of school site plan
review.
B.
√
√
√
√
□
Design & Construction (pending acquisition and jurisdictional approvals)
7/27/09
Projected for Construction Document completion.
8/20/09
Projected for CM bidding
9/15/09
Projected for GMP approval to the Board.
9/22/09
Projected Construction Start- Phase 1B
12/15/10 Phase 1B available for Opening. (Gym/Cafeteria, Auditorium)
Comprehensive Renovation of the entire campus over multiple phases and years.
7/18/2015
13
Design & Construction
New Construction Development Update
St. Cloud High School Comprehensive Renovation Project Planning
A.
Planning
√
Contracts for purchase and sale for two parcels have been approved.
□
07/01/10 Projected completion of acquisition of one parcel.
B.
√
√
√
√
□
Design & Construction (pending acquisition and jurisdictional approvals)
7/25/09
Projected for Construction Document completion.
8/25/09
Projected for CM bidding
9/15/09
Projected for GMP approval to the Board.
9/22/09
Projected Construction Start- Phase 1
8/20/10
Phase 1 available for Opening. (Classroom Bldg., Cafeteria)
Comprehensive Renovation of the entire campus over multiple phases and years.
7/18/2015
14
Design & Construction
Project Highlights- Summary Cost Report Current Major Projects
A
B
Committed
Amount
Current Budget
Facility
C
D
Expended
Estimated
Additional
Costs
E
F
Estimated
Final Cost
Estimated Final
Cost Variance/
Savings
Elementary L
$
18,363,504
$
17,994,870
$ 17,921,136
$
-
$
18,012,297
$
351,207
Elementary M
$
19,595,606
$
19,438,730
$ 18,790,745
$
-
$
19,438,730
$
156,876
Elementary N
$
19,581,119
$
14,915,293
$
5,571,265
$
-
$
17,271,504
$
2,309,615
Middle School CC
$
30,580,777
$
29,133,254
$ 28,649,830
$
-
$
28,968,318
$
1,612,458
PHS Auditorium
$
6,483,914
$
5,811,824
$
5,095,258
$
(22,447) $
5,937,812
$
546,102
Mill Creek ES Addt.
$
5,625,600
$
4,981,252
$
4,626,419
$
-
$
4,982,117
$
643,483
Pleasant Hill ES Addt. $
4,006,832
$
3,957,141
$
3,698,624
$
-
$
3,938,550
$
68,282
Thacker Ave ES Addt. $
3,570,336
$
3,059,831
$
354,544
$
-
$
3,323,298
$
247,038
OHS Comp. Renov.
$
55,000,000
$
48,103,850
$
5,959,858
$
53,900,000
$
1,100,000
SCHS Comp. Renov.
$
55,000,000
$
47,050,887
$
6,695,302
$
52,350,000
$
2,650,000
Totals:
$ 217,807,687
(22,447) $ 208,122,625
$
9,685,062
$ 194,446,932
$ 97,362,981
$
Report Legend:
7/18/2015
A-
Total Current Board Approved Budget
B-
Total Costs already Commited (and/or Encumbered) per Project
C-
Total Amount paid (from Purchase Orders)
D-
Estimated Additional Costs to be realized
E-
Estimated Final Cost of Project ( Including Projections & Columns B + D)
F-
Difference between Budget Amount (column A) and Estimated Final Cost (column E)
15
Design & Construction
Project Highlights- Owner Direct Purchase Tax Savings Summary
A
Facility
B
Direct Purchase
Orders
C
Estimated Tax
Savings
D
E
Accumulated
Tax Savings
Paid To Date
F
Target Sales
Tax per
P.O.'s reconciled
Contract
to GMP
Elementary L
$
3,965,353
$
240,482
$
3,908,018
$
236,960
$
200,000
$
3,908,018
Elementary M
$
4,578,603
$
277,748
$
4,510,060
$
273,436
$
225,000
$
4,510,060
Elementary N
$
3,398,506
$
182,918
$
351,185
$
21,271
$
200,000
$
2,265,335
Middle School CC
$
7,462,578
$
451,762
$
7,239,950
$
438,165
$
489,528
$
7,239,950
PHS Auditorium
$
848,012
$
51,581
$
771,061
$
41,770.43
$
-
$
848,012
Mill Creek ES Addt.
$
558,933
$
34,516
$
529,083
$
32,694.98
$
-
$
529,083
Pleasant Hill ES Addt. $
442,796
$
27,268
$
425,736
$
20,124
$
-
$
425,731
Thacker Ave ES Addt. $
623,007
$
38,947
$
249,546
$
15,673
$
35,000
OHS Comp. Renov.
$
4,246,754
$
256,205
$
249,039
$
15,392.35
$
575,454
$
86,704
SCHS Comp. Renov.
$
3,813,217
$
229,943
$
407,008
$
23,049.73
$
561,571
$
-
Totals:
$
29,937,759
$
1,791,370
$
18,640,686
$
1,118,535
$
1,114,528
$
19,726,189
Report Legend:
A- Total Current Owner Direct Purchase Orders per facility.
D- Amount of Tax Savings accumulated based on C.
B- Total Tax Savings estimated based on face value of Purchase Order.
E- Tax Savings Targeted and already included in the CM Contract.
C- Amount of Purchase Order paid through the end of the month.
F- Purchase Orders deducted via Change Order to the GMP.
7/18/2015
16
Design & Construction
Project Highlight – Elementary School N
7/18/2015
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
7/29/2009
7/1/2010
0
7/1/2010
9/28/2010
17
Design & Construction
Project Highlight – Elementary School N
Financial
Original Contract Amount:
$
13,145,318.00
Change Orders:
CO#1
Subtotal
$
(2,265,334.53)
(2,265,334.53)
Contingency Transfer Authorizations:
Beginning Owner Contingency
Beginning CM Contingency
Owner
CTA#1
Contingency Balance
$
$
$
$
200,000.00
100,000.00
(81,306.76)
218,693.24
Revised GMP Contract Amount:
$
10,879,983.47
Value of Completed Payments:
$
3,028,962.44
Percent Complete based on Completed Payments:
7/18/2015
28%
18
Design & Construction
Project Highlight – Elementary School N
Notes:
1 Schedule: Project is currently on schedule to meet contracted
Substantial Completion date.
2 Cost: Project is currently within the established GMP and
overall Project Budget.
3 Current Progress: Underground MEP is complete on the rough
in for the second floor slab; Site work is 80% complete
including sanitary, storm and potable water; structural steel
erection is complete, installation of the roofing is 90% complete.
Installation of the metal roofing is scheduled to begin on 1-21-10.
Transformers for permanent power are set inplace.
7/18/2015
19
Design & Construction
Project Highlight – Osceola High School Comprehensive Renovation
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
7/18/2015
9/23/2009
8/17/2012
0
8/17/2012
11/12/2012
20
Design & Construction
Project Highlight – Osceola High School Comprehensive Renovation
Financial
Original GMP Contract Amount:
Amendment #1 (Early Works)
Amendment #2 (Phase 1A)
Amendment #3 (Full Construction)
$
$
$
$
62,137.00
1,844,561.00
42,226,234.00
44,132,932.00
Change Orders:
CO#1
Subtotal
$
$
Contingency Transfer Authorizations:
Beginning GMP #2 Contingency
Beginning GMP #3 Contingency
Contingency Balance
$
$
$
88,210.00
2,157,951.00
2,334,371.00
Revised GMP Contract Amount:
$
44,046,228.05
Value of Completed Payments:
$
3,430,068.24
Percent Complete based on Completed Payments:
7/18/2015
(86,703.95)
(86,703.95)
8%
21
Design & Construction
Project Highlight – Osceola High School Comprehensive Renovation
Notes:
1 Schedule: Project is currently on schedule to meet contracted
Substantial Completion date.
2 Cost: Project is currently within the established GMP and overall
Project Budget.
3
Current Progress: Phase 1 - On Schedule; Building 600 Gymnasium/Cafeteria, Slab and MEP 100%, Casting Beds are 100%,
Tilt-up panels are 95% poured, Erection of panels scheduled for
1/19/10. Building 500 - Auditorium, MEP 100%, Casting Beds 100%,
Tilt-up panels scheduled to be poured on 1/18/10. 3100 building,
Storage building, and 2900 Hughey has been successfully abated and
demoed.
7/18/2015
22
Design & Construction
Project Highlight – St. Cloud High School Comprehensive Renovation
7/18/2015
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
9/25/2009
12/6/2011
0
12/6/2011
3/6/2012
23
Design & Construction
Project Highlight – St. Cloud High School Comprehensive Renovation
Financial
Original GMP Contract Amount:
Amendment #1 (Early Works)
Amendment #2 (Full Construction)
$
$
$
Change Orders:
Subtotal
4,932,677.00
37,801,428.00
42,734,105.00
-
Contingency Transfer Authorizations:
Beginning GMP#1 Contingency
Beginning GMP#2 Contingency
Contingency Balance
$
$
$
109,037.00
1,918,389.00
2,027,426.00
Revised GMP Contract Amount:
$
42,734,105.00
Value of Completed Payments:
$
3,190,064.88
Percent Complete based on Completed Payments:
7/18/2015
7%
24
Design & Construction
Project Highlight – St. Cloud High School Comprehensive Renovation
Notes:
1 Schedule: Project is currently on schedule to meet contracted
Substantial Completion date.
2 Cost: Project is currently within the established GMP and overall
Project Budget.
3 Current Progress: New electrical service complete; slab on grade
poured for Building 3,7, and 9; 3 story classroom bldg (#3) tilt panel
erection in progress; cafeteria (bldg #9) tilt panels are complete with
miscellaneous masonry walls 90% complete; and gymnasium (bldg #7)
tilt panel forming in progress. Main north parking lot underground is
complete and temporarily sealed. All utility loop 90% complete.
7/18/2015
25
Design & Construction
Request for Services
1.
Solicitations under development – to Purchasing January /February 2010
□ Continuing Service Contract for Geotechnical, Materials Testing, and Threshold
Inspection Services
□ Architect for the Phased Comprehensive Construction Project at Thacker Avenue
Elementary School
□ Construction Manager @ Risk for the Phased Comprehensive Construction Project at
Thacker Avenue Elementary School
2.
Advertised Solicitations
□ HVAC Test and Balance Services for the Highlands Elementary School and Gateway
High School Construction Projects
□ Construction Manager @ Risk for the Phased Comprehensive Construction Project at
Highlands Elementary School
□ Geotechnical, Materials Testing, and Threshold Inspection Services for the Highlands
Elementary School and Gateway High School Construction Projects
3.
Solicitations Under Review/Selection Process
□ CM@ Risk for the Classroom Building Addition at Gateway High School
7/18/2015
26
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1.
Poinciana H.S. Auditorium- Contractor has now attained Substantial Completion on
October 20, 2009 (62 days beyond contract date). Final Completion except for exterior
graphics and some punch items, has been achieved. Final Closeout projected in
February.
7/18/2015
27
Facilities Division- Process Improvement Update
Completed Processes
1.
2.
3.
4.
5.
Project Request Process
Capital Outlay Projects Management Process
Solicitation and Contract Development Process
Agenda Item Preparation Process
Capital Outlay Projects Review Process
Processes in Development and Final Review
1.
Contractor/Vendor Evaluation Process
Target Completion- March 30, 2010
This process is to be built into the e-Builder Project Management Solution.
2.
Action Items Management Process
Target Completion- March 30, 2010
This process is to be built into the e-Builder Project Management Solution.
3.
Construction Standards Review and Update
Target Completion- March 30, 2010
Final Review to take place week of March 15, 2010
4.
Educational Specifications Review and Update
Target Completion- April 30, 2010
Final Review to take place week of April 12, 2010
5.
Facilities Division Procedures Manual (Draft)
Target Completion- March 30, 2010
Final Review to take place week of March 15, 2010
Present to the School Board April 7, 2010
7/18/2015
28
End of Presentation
7/18/2015
29