Transcript Slide 1

School District of Osceola County
Facilities, Planning, Maintenance & Construction
Monthly Update
May/June 2009
7/20/2015
1
Report Contents
1.
2.
3.
4.
Planning Services Division Update
□
Concurrency
□
Project Coordination with Local Government
Permitting Services Division Update
□
Activity Report – Permits, Inspections, C.O.’s
□
Administrative Issues (No Updates this Period)
Maintenance Department Update
□
Portable Classroom Update
□
Summer Projects Update
□
Work Orders 2008-2009 Update
Design and Construction Services Division Update
□
Goals
□
Capital Outlay Planned Projects Update
□
Major Projects Status Summary
□
New Schools in Development Update
□
Project Highlights- Summary Cost Report Current Major Projects
□
Tax Savings Summary – New Schools
□
Major Projects Highlight Reports
□
Request for Services (RFQ/RFP/Bid update)
□
Working Issues
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Planning
Concurrency
The ILA was executed on May 12, 2009. The PSFE has been adopted
by Osceola County, St. Cloud and the City of Kissimmee. Osceola County and
St. Cloud have also adopted their implementing ordinances. With these dates,
implementation of school concurrency will be in late July for Osceola County
and St. Cloud and September for the City of Kissimmee.
District Staff has been finalizing elements of the process for a smooth
transition into concurrency. Until concurrency is implemented staff will
continue to submit capacity reports to all local governments as comment for
inclusion in their development review meetings and track all residential
development
TWG has been working together to gain a consensus for the administration and
management of concurrency among all agencies and to facilitate the process for
the applicants.
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Planning
Project Coordination
The Long Range Planning and Permitting Services staff is working with staff and other
SDOC Departments and our local governments to coordinate projects for improvements to
schools within the community.
Examples of the projects include:
o Working with County and City staff to develop an inventory and priority listing of new
sidewalks needed near existing schools for pedestrian access.
o Attendance at the Community Traffic Safety Team (CTST) meetings to discuss safe
access to schools.
o Coordination of plan review for Renovation and Classroom Addition projects at
existing schools.
o Data collection and information sharing for the development of long range student
enrollment projections and future school siting.
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Permitting – Activity Report
June 10 – July 10, 2009




7/20/2015
Inspections Recorded
Certificates of Occupancy
Certificates of Completion
Permits Issued
Month Total
66
0
8
12
YTD
791
58
99
116
5
Maintenance Department
Portable Classroom Update
Williams Scotsman Portables
Removed 2009/2010 through present (198)
$119,407.03 x 12 = $1,432,884.36 (annual savings)
To be removed by end of July (2)
$1,274.00
x 12 = $15,288.00
To be removed by August 8th (8)
$4,964.00
x 12 = $59,568.00
To be removed by August 12th (10)
$6,180.00
x 12 = $74,160.00
Mobile Modular Portables
Removed July 2008 through present (6)
$ 675.00
x 12 = $48,600.00
Total savings
Williams Scotsman
Mobile Modular
7/20/2015
$1,581,900.36
$ 48,600.00
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Maintenance Department
Summer Projects Update
Fire Alarm System Replacements:
Parkway Middle School- to be complete by opening of school
Hickory Tree Elementary- to be complete by opening of school
Reedy Creek Elementary- to be complete by opening of school
Thacker Avenue Elementary (completion Nov 2009)
HVAC Chiller Replacements:
Gateway High School (9th grade center)- to be complete by opening of school
Celebration K-8- to be complete by opening of school
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Maintenance Department
Work Orders 2008-2009 Update
Type
General Maintenance
Fire Alarm
Preventive Maintenance
Received
20,657
964
10,026
31,647
Completed
20,660
986
9,928
31,574
** Figures do not calculate work orders that are carried over from previous fiscal years.
Type
General Maintenance
Fire Alarm
Preventive Maintenance
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Current Work Orders
1968
39
3418
5425
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Design & Construction
Goals
1.
Completion/Start of all Capital Outlay Planned Projects within the fiscal year.
□
Completion/Start of 90% of ’08-’09 planned projects by June 2009.
2.
Design and start construction of Major Construction Projects
√
Start construction on Mill Creek ES Wing Addition, pending approvals and open
August ‘09.
√
Start construction on Pleasant Hill ES Wing Addition, pending approvals and open
August ‘09.
√
Open New Beginnings January ‘09.
√
Start construction on ES “N” in 2009, pending approvals, and open August ‘10.
√
Start Phase I Construction on OHS Comprehensive Renovation in ‘09.
√
Start Phase I Construction on SCHS Comprehensive Renovation in ‘09.
3.
Implement Management Initiatives.
□
Publish a Process & Procedures Manual; 2nd draft copy for October ’09.
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Design & Construction
Capital Outlay Program Status – ’08-’09
Summary Status
Started
Not Started
Complete
On Hold
Cancelled
Total Projects
•
89.1% of the
Planned Capital
Projects have been
“Completed” or
“Started”.
•
68% of the
remaining Planned
Capital Projects are
scheduled to be
completed during
the 2009 Summer
Break
30
4
36
4
4
78
The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation,
remodeling, and other cyclical renewal projects only.
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Design & Construction
Major Projects Status Summary
1. Elementary School N- GMP for Board Approval 7/28/2009
2. Mill Creek Elementary Classroom Wing Addition – Construction Started 2/5/2009
3. Pleasant Hill Elementary Classroom Wing Addition- Construction Started 2/18/2009
4. Thacker Avenue Elementary Classroom Wing Addition- in Permit Phase
5. Poinciana High School Auditorium- Construction Started 12/1/08
6. Osceola High School Comprehensive Renovation- Phase I Early Work Construction Started
7. St. Cloud High School Comprehensive Renovation- Phase I Early Work Construction Started
8. Lakeview Elementary HVAC System Replacement- Construction Started June 3, 2009
9. Elementary School L- Construction Complete, opening 8/24/2009
10. Elementary School M- Construction Complete, opening 8/24/2009
11. Middle School CC- Construction Complete, opening 8/24/2009
12. Osceola School for the Arts HVAC Replacement/Functional Remodeling- Opened March 27, 2009
13. Mill Creek Elementary School HVAC System Replacement- Phase 2 in Construction
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Design & Construction
New School Development Update
Elementary School “N”
A.
Planning
√
Contracts for purchase and sale for two parcels have been approved.
√
10/15/08 Due Diligence evaluations completed.
□
08/28/09 Projected completion for County approvals of Final Plat.
B.
√
√
√
√
√
□
Design & Construction (pending acquisition and jurisdictional approvals)
10/21/08 Projected Architectural Contract Approval to Board.
2/2/09
Projected for Construction Document completion.
6/19/09
Projected for CM bidding
7/28/09
Projected for GMP approval to the Board.
7/31/09
Projected Construction Start.
8/15/10
School available for Opening.
Comments: Reuse of the Osceola Plan elementary prototype in the Boggy Creek corridor.
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Design & Construction
New Construction Development Update
Osceola High School Comprehensive Renovation Project
A.
Planning
□
07/28/09 Contracts for purchase and sale for one parcels to School Board.
□
10/31/09 Projected completion for Due Diligence evaluations.
□
09/30/09 Projected completion for City of Kissimmee approvals of school site plan
review.
B.
√
□
□
□
□
Design & Construction (pending acquisition and jurisdictional approvals)
7/27/09
Projected for Construction Document completion.
8/20/09
Projected for CM bidding
9/15/09
Projected for GMP approval to the Board.
9/22/09
Projected Construction Start- Phase 1B
12/15/10 Phase 1B available for Opening. (Gym/Cafeteria, Auditorium)
Comprehensive Renovation of the entire campus over multiple phases and years.
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Design & Construction
New Construction Development Update
St. Cloud High School Comprehensive Renovation Project Planning
A.
Planning
□
Contracts for purchase and sale for two parcels have been approved.
□
10/31/09 Projected completion of acquisition of two parcels.
□
09/30/09 Projected completion for City of St. Cloud approvals of school site plan,
annexation, land use, and zoning.
B.
√
□
□
□
□
Design & Construction (pending acquisition and jurisdictional approvals)
7/25/09
Projected for Construction Document completion.
8/25/09
Projected for CM bidding
9/15/09
Projected for GMP approval to the Board.
9/22/09
Projected Construction Start- Phase 1
8/20/10
Phase 1 available for Opening. (Gym, Classroom Bldg., Cafeteria)
Comprehensive Renovation of the entire campus over multiple phases and years.
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Design & Construction
Project Highlights- Summary Cost Report Current Major Projects
A
B
Committed
Amount
Current Budget
Facility
C
D
Expended
Estimated
Additional
Costs
E
F
Estimated
Final Cost
Estimated Final
Cost Variance/
Savings
Elementary J
$
20,896,167
$
18,267,417
$ 18,149,816
$
-
$
18,254,249
$
2,641,919
Elementary L
$
18,986,886
$
17,265,106
$ 15,412,020
$
10,500
$
17,956,920
$
1,029,966
Elementary M
$
20,239,926
$
18,582,162
$ 15,822,154
$
-
$
19,362,043
$
877,884
New Beginnings
$
11,385,383
$
11,080,446
$ 10,936,398
$
-
$
10,961,141
$
424,242
Middle School CC
$
31,164,015
$
27,443,751
$ 20,374,649
$
$
29,264,891
$
1,899,124
MCE Class Add't
$
5,625,600
$
4,312,326
$
1,952,841
$
-
$
5,142,406
$
483,194
PHE Class Add't
$
3,984,750
$
3,456,397
$
1,723,065
$
-
$
3,975,606
$
9,144
PHS Auditorium
Totals:
$
6,483,914
$ 118,766,640
$ 2,905,220
$ 87,276,163
$
$
(28,000) $
5,786,992
232,500 $ 110,704,247
$
$
696,921
8,062,393
$
5,614,992
$ 106,022,599
250,000
Report Legend:
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A-
Total Current Board Approved Budget
B-
Total Costs already Commited (and/or Encumbered) per Project
C-
Total Amount paid (from Purchase Orders)
D-
Estimated Additional Costs to be realized
E-
Estimated Final Cost of Project ( Including Projections & Columns B + D)
F-
Difference between Budget Amount (column A) and Estimated Final Cost (column E)
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Design & Construction
Project Highlights- Owner Direct Purchase Tax Savings Summary
A
Facility
B
Direct Purchase
Orders
C
Estimated Tax
Savings
Paid To Date
D
E
F
Accumulated
Tax Savings
Target Sales
Tax per
Contract
P.O.'s
reconciled to
GMP
Elementary J
$
3,699,908
$
223,850
$
3,666,168
$
223,829
$
200,000
$
3,666,168
Elementary L
$
3,965,353
$
240,482
$
3,922,523
$
237,901
$
200,000
$
3,965,353
Elementary M
$
4,584,999
$
277,832
$
4,468,559
$
271,154
$
225,000
$
4,596,771
Middle School CC
$
7,379,460
$
446,475
$
6,672,403
$
382,107
$
489,528
$
6,824,235
New Beginnings
$
1,916,479
$
116,187
$
1,832,758
$
111,164
$
150,000
$
1,832,758
Mill Creek ES HVAC
$
343,449
$
20,857
$
277,151
$
16,779
OCSA HVAC
$
504,971
$
30,698
$
472,599
$
28,756
$
30,000
$
472,599
PHS Auditorium
$
848,012
$
51,581
$
543,903
$
33,134.15
Mill Creek ES Addt.
$
550,966
$
33,988
$
315,631
$
19,537.83
Pleasant Hill ES Addt. $
442,796
$
27,268
$
288,255
$
17,795
24,236,393
$
1,469,217
$
22,459,949
$
1,342,158
$
1,294,528
Totals:
$
$ 21,357,884
Report Legend:
A- Total Current Owner Direct Purchase Orders per facility.
D- Amount of Tax Savings accumulated based on C.
B- Total Tax Savings estimated based on face value of Purchase Order.
E- Tax Savings Targeted and already included in the CM Contract.
C- Amount of Purchase Order paid through the end of the month.
F- Purchase Orders deducted via Change Order to the GMP.
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Design & Construction
Project Highlight – Koa Elementary (L)
7/20/2015
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Substantial Completion Date:
Projected Final Completion Date:
4/23/2008
3/25/2009
0
3/25/2009
5/25/2009
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Design & Construction
Project Highlight – Koa Elementary (L)
Financial
Original GMP Contract Amount:
Amendment #1
Amendment #2
$
$
$
14,375,000.00
221,631.00
14,596,631.00
Change Orders:
CO#1
CO#2
CO#3
Subtotal
$
$
$
$
(3,494,723.78)
(407,629.45)
222,720.00
(3,679,633.23)
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
CTA#2
CTA#3
Contingency Balance
$
$
$
$
$
133,261.00
(7,008.00)
(23,815.00)
(32,371.00)
70,067.00
Revised GMP Contract Amount:
$
10,916,997.77
Value of Completed Payments:
$
10,183,381.50
Percent Complete based on Completed Payments:
7/20/2015
93%
18
Design & Construction
Project Highlight – Koa Elementary (L)
Notes:
1 The Substantial Completion of March 25, 2009 was achieved.
2 Punch list items are complete. Final Completion of May 25, 2009
was achieved.
3 School will open on August 24, 2009.
4 Project will be complete approximately $1,000,000 under Current
Board Approved Project Budget, and approximately $3,000,000
under the Board Approved Original Budget.
5 Expect final change order for ODP reconciliation and GMP cost
savings incentive reconciliation.
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19
Design & Construction
Project Highlight – Westside K-8
7/20/2015
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
4/23/2008
7/15/2009
0
7/15/2009
9/15/2009
20
Design & Construction
Project Highlight – Westside K-8
Financial
Original Contract Amount:
$
23,750,000.00
Change Orders:
CO#1
CO#2
CO#3
CO#4
Subtotal
$
$
$
$
$
(5,481,647.37)
276,069.00
186,501.00
(1,343,164.02)
(6,362,241.39)
Contingency Transfer Authorizations:
Beginning Contingency
Contingency Balance
$
$
170,000.00
170,000.00
Revised GMP Contract Amount:
$
17,387,758.61
Value of Completed Payments:
$
15,381,261.92
Percent Complete based on Completed Payments:
7/20/2015
88%
21
Design & Construction
Project Highlight – Westside K-8
Notes:
1 Substantial Completion was achieved on 7/15/09.
2 Punch List in progress for target Final Completion of 9/15/09.
3 Expect final change order for ODP Reconciliation, and courtyard
design additions of site lighting, stair/handrail changes of
approximately $200,000.
4 Project expected to be completed approximately $7,000,000
under Original Board Approved Project Budget and $1,900,000
under Current Project Budget.
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Design & Construction
Project Highlight – Narcoossee Elementary (M)
7/20/2015
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
7/16/2008
6/10/2009
0
6/10/2009
8/10/2009
23
Design & Construction
Project Highlight – Narcoossee Elementary (M)
Financial
Original GMP Contract Amount:
Amendment #1
Amendment #2
Amendment #3 (MS Conversion)
$
$
$
Change Orders:
CO#1
CO#2
CO#3
CO#4
CO#5
Subtotal
$
176,774.78
(3,061,469.48)
97,454.09
93,004.80
(1,535,301.42)
(4,229,537.23)
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
CTA#2
Contingency Balance
$
$
$
$
125,000.00
(6,508.93)
(6,725.70)
111,765.37
Revised GMP Contract Amount:
$
12,337,847.77
Value of Completed Payments:
$
10,991,677.52
Percent Complete based on Completed Payments:
7/20/2015
$
$
$
763,670.00
14,436,330.00
1,367,385.00
16,567,385.00
89%
24
Design & Construction
Project Highlight – Narcoossee Elementary (M)
Notes:
1 Substantial Completion for the Elementary School was achieved June
8, 2009 .
2 Punch List is in progress with Final Completion on target for August
10, 2009.
3 Expect Final Change Order for ODP Reconciliation and GMP Cost
Savings Incentives Reconciliation.
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Design & Construction
Project Highlight – Narcoossee Elementary (M)
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Design & Construction
Project Highlight – Narcoossee Elementary (M)
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Design & Construction
Request for Services
1.
Solicitations under development – to Purchasing
– Fire Alarm System Inspections, Testing, Monitoring, and Installation Bid
– HVAC Controls Installation and Maintenance Bid
2.
Advertised Solicitations
– Continuing Service Architect and Engineering Services
3.
Solicitations Under Review/Selection Process
None at this time.
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Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1. OCSA Auditorium Roof – contractor default
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29
Design & Construction
Working Issues – Information items to be presented and discussed with the Board.
1.
OCSA Auditorium Roof – contractor default

Contractor/Manufacturer indicates that complete replacement of deficient work
will be completed at no cost to SDOC. Letter Agreement language has been
Board approved and work to replace the deficient work has begun.

Completion is targeted for August 7, 2009.
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End of Presentation
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