School District of Osceola County

Facilities, Planning, Maintenance & Construction

Monthly Update – March 2007 Construction Workshop 27 March 2007

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Report Contents 1.

Planning Services Division Update

 Property Acquisition Summary  School Concurrency Update  General Issues Update

2.

3.

4.

Permitting Services Division Update

 Activity Report – Permits, Inspections, C.O.’s

Design and Construction Services Division Update

 2006-2007 Goals  Capital Outlay Planned Projects Update  Major Projects Highlight Reports  Projects in Design & Bidding  Tax Savings Summary – New Schools  General Issues Update

Maintenance Services Division Update

 Capital Projects & Routine Projects Update  Portable Update  Administrative Initiatives  General Issues Update 2

Planning – Property Acquisitions

1.



Elementary I (Anthem Park)

Property acquisition has been closed. School is scheduled to open in August ’07.

 Annexation into City of St. Cloud pending.

2.



Elementary J (Harmony)

Closing for site acquisition is completed.

 Comprehensive Development Plan Application has been submitted to Osceola County for Approval.

3.

4.

5.



Elementary K (Flora Ridge)

Ownership of school site to be transferred from EFBD to SDOC after construction of school.

 

Elementary L (Poinciana)

Contract with Avatar Properties for acquisition of the school site pending.

Staff working to determine scope and budget for adjacent intersection improvements required by Osceola County.  Comprehensive Development Plan Application has been submitted to Osceola County for Approval.



Middle CC (Westside DRI)

Developer will convey the property to the SDOC through their EFBD. Assessments will be used to fund the site acquisition at no cost to SDOC.

  Site Due Diligence Underway Coordination with Osceola County Parks and Recreation on Shared Park Facilities is on-going  Comprehensive Development Plan Application has been submitted to Osceola County for Approval.

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Permitting – Activity Report

Activity Report 2/15/07 – 3/15/07

    

Inspections Performed Inspection Hours Certificates of Occupancy Certificates of Completion Permits Issued 34 46 2 2 6 YTD 278 281 45 88 59

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Maintenance – Small Projects/Portable Update 1. Current/Recent portable work.

 Hickory Tree Annex – Installed 4 portables.

 Ventura ES – Installed 3 portables, and removed 7 portables. Moved playground equipment due to portable locations.

 Gateway HS – Replaced 2 old portables with new portables.

 Horizon Transportation – Installed 1 portable.

 TECO – Remodeled 4 portables for IT.

 Administration Complex – Remodeled 2 portables for Sonya Espinoza.

 Planning to begin for upcoming Summer Portable Program.

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Maintenance – Initiatives

1.

2.

3.

4.

5.

6.

7.

Managers accreditations: Certified Facilities Managers through International Facilities Managers Association.

Planning and Scheduling Matrix: Establish rotational maintenance schedule for each site.

Consolidated job descriptions.

Manpower allocation: Forecasting of additional manpower needs for 3-5 years, 5-7 years, 7-10 years, and 10-15 years.

Vehicle assessment by mileage and condition.

Feasibility Study on adding ancillary sites (Poinciana and St. Cloud) by mileage, fuel costs, and increased productivity.

Establishing an electronic customer service survey linked to the website.

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Design & Construction - 2006-2007 Goals 1.



Completion/Start of all Capital Outlay Planned Projects within the fiscal year.

Completion/Start of 90% of ’06-’07 projects by July Workshop.

2.



Construction complete and open new schools for August ’07.

Substantially Complete HS “EEE” July ’07.

 Substantially Complete ES “I” July ‘07.

3.

4.



Design and start construction for new schools opening in ’08.

Start construction on ES “J” by July ’07.

 Start construction on ES “L” by July ’07, pending site acquisition.

 Substantially Complete ES “K” October ’07.

 Start construction on Sports Authority Conversion in 3 rd resolution on re-zoning with City of Kissimmee.

Quarter, pending 

Implement Management Initiatives.

Publish a Process & Procedures Manual; 50% 1 st draft copy for January ’07.

 Development & implementation of programs to assist in department operations and project administration.

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Capital Outlay Program Status – ’06-’07

$6,874,206 50%

Capital Projects Update- 2006-2007

$6,807,000 50% $1,563,294 12% 26 Completed Projects • The data provided reflects Capital Outlay amounts based on Board approved 39 Started & Not Completed budgets for planned projects for renovation, 9 Not Started 9 On Hold remodeling, and other cyclical renewal projects only.

$1,970,000 15% • 62% of the Planned Project Capital Program is either completed or started. 40% of Not Started Projects are planned Summer Projects.

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Project Highlight – Sunrise Elementary

Project Name: Sunrise Elementary "E" Schedule

Date of Commencment or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date:

Financial

Original GMP Contract Amount: Change Orders: CO#1 CO#2 CO#3 5/25/2005 3/24/2006 0 5/31/2006 2/15/2007 $ 13,132,791.00

$ (3,000,878.53) $ 364,988.00

$ 1,589,088.00

Subtotal Contingency Transfer Authorizations: Beginning Contingency CTA#1 CTA#2 CTA#3 CTA#4 CTA#5 CTA#6 CTA#7 CTA#8 CTA#9 Current Contingency Balance $ (1,046,802.53) $ 150,000.00

$ (31,488.00) $ (21,068.00) $ (8,934.00) $ (20,643.00) $ (16,207.00) $ (3,625.00) $ (17,389.00) $ (5,998.00) $ (21,686.00) $ 2,962.00

Revised GMP Contract Amount: Value of Completed Payments: $ 12,085,988.47

$ 11,363,678.00

Percent Complete based on Completed Payments: 94%

Notes:

1 Closeout of project is underway with discussions on final claims recently made by CM for the building portion and for off-site related work required by the county.

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Project Highlight –Elementary K

Project Name:

Change Orders: Subtotal Elementary K

Schedule

Date of Commencment or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date:

Financial

Original GMP Contract Amount: As of: 3/26/2007 11:09 $ 11/13/2006 10/13/2007 10/13/2007 11/13/2007 15,001,617.00

$ 0 Contingency Transfer Authorizations: Beginning Contingency Contingency Balance $ 150,000.00

$ 150,000.00

Revised GMP Contract Amount: Value of Completed Payments: $ 15,001,617.00

$ 1,709,921.00

11% Percent Complete based on Completed Payments:

Notes:

1 2 3 Proposal expected for rescinding of site electrical, aluminum wiring, value engineering similar to Elementary I, for approximately $71,000 add.

Construction progress is on schedule for contracted Substantial Completion. Progress: The Tilt panels are erected and the erection of structural steel is in progress. Developer has not yet received SFWMD. The SFWMD permit has been resubmitted and awaiting comments back on possible mitigation credits which may need to be paid totalling $150,000.00. Permit is expected within 60 days. DEP permits have been received for sanitary and potable water. 10

Project Highlight –Elementary I

Project Name: Elementary "I" Schedule

Date of Commencment or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date:

Financial

Original GMP Contract Amount: Change Orders: CO#1 CO#2 CO#3 CO#4 CO#5 CO#6 CO#7 Subtotal Contingency Transfer Authorizations: Beginning Contingency CTA#1 CTA#2 CTA#3 CTA#4 Contingency Balance $ 15,975,000.00

$ 6/28/2006 6/30/2007 6/30/2007 9/30/2007 (2,617,288.23) $ 56,920.00

$ 73,794.00

$ 302,821.00

$ 110,812.00

$ 0 (3,487,907.27) $ 173,725.00

$ 20,440.00

$ 1,321.00

$ 78,723.00

$ 76,225.00

Revised GMP Contract Amount: Value of Completed Payments: $ 12,487,092.73

$ 9,235,152.16

74% Percent Complete based on Completed Payments:

Notes:

1 2 3 4 Change order submitted for adding approximately $98,000 for potable water line extension to Neptune Rd, as required by the city to complete the water loop. Time sensitivity required change directive issuance.

Change Order submitted adding approximately $88,880 for reclaimed water line extension to Neptune Rd, as required by the city to complete the reclaimed water loop. City has agreed to reimburse SDOC for this cost. Time sensitivity required change directive issuance.

Change Order submitted to rescind the value engineering credit received for the parking lot lighting for $110,812. Time sensitivity required change directive issuance.

Progress - Construction is currently on schedule. Drywall is 99%complete on the second floor, painting and ceiling grid is in progress on the second floor. First floor - Framing is 80% complete, the wings are painted and celing grid is being installed, Quarry and wall tile is in place in the kitchen, wall tile has begun in the toilet rooms. Site - Curbing is being installed, lime rock has been placed sanded and tacked. Water lines are complete to Neptune Road.

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Project Highlight – Elementary I

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Project Highlight – High School EEE

Project Name: High School EEE Schedule

Date of Commencement or Notice to Proceed Contract Substantial Completion Date: Approved Time Extensions (work days): Projected Substantial Completion Date: Projected Final Completion Date:

Financial

Original GMP Contract Amount: 11/2/2005 7/1/2007 0 7/1/2007 10/1/2007 $ 46,950,000.00

Change Orders: CO#1 CO#2 CO #3 CO #4 CO #5 CO #6 Subtotal Contingency Transfer Authorizations: Beginning Contingency CTA#1 CTA#2 CTA#3 CTA#4 CTA#5 CTA#6 Current Contingency Balance $ (9,306,941.51) $ 56,970.00

$ 486,886.00

$ 748,503.00

$ 121,064.75

$ 129,147.52

$ (7,764,370.24) $ 278,887.00

$ (29,417.00) $ 48,300.00

$ 10,257.68

$ 6,590.91

$ 37,483.00

$ 20,129.00

$ 185,543.41

Revised GMP Contract Amount: Value of Completed Payments: Percent Complete based on Completed Payments: $ 39,185,629.76

$ 25,705,079.51

66%

Notes:

1 2 Multiple PR's and ASI's have been organized and brought forward as change orders and contingency transfers during this period.

Exposure on sports lighting as lease through Power Provider is not available. Costs are being evaluated and compared through different vendors. Possible cost addition of approximately 3 $600,000 to the project costs. This exposure is within current overall project budget.

Progress: Overall Project is 72% complete, Bldg. 1 90%, Bldg. 2&3 60%; Bldg. 4&5 are 80%; Bldg. 6 is 80%; Bldg.7 is 93%; Bldg.8 is 98%. Onsite parking and roads 88%.

4 Construction progress is on schedule for 7/1/07 Substantial Completion. Substantial completion walk thru for Bldg 8 is scheduled for 3/28/07, walk thru for Bldg 7 is scheduled for 4/11/07.

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Project Highlight – High School EEE

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Project Highlight – High School EEE

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Design & Construction – Request for Services

1.

RFQ’s under development – to Purchasing April/May 2007 .

 Geotechnical & Materials Testing for: OCSA; MS CC.

 CM @ Risk for: OCSA; Schools Master Plan; MS CC.

  HVAC Test & Balance for: OCSA; MS CC.

Design Build for: Classroom additions.

 A/E Design for: ES Prototype.

 Due Diligence Preliminary Engineering Site Review Services  Due Diligence Environmental Assessment Services  Due Diligence Traffic Study Services

2.

Advertised RFQ’s – March 2007.

 A/E Design for HVAC Systems at OCSA.

3.

In Review/Selection Process – March/April 2007.

 CM @ Risk for: ES L; Sports Authority Conversion  A/E Design for: MS Prototype  District Staff Augmentation  Continuing Services CM for Minor Projects 16

Design & Construction – Owner Direct Purchase Program Tax Savings Summary – New Schools

Facility

High School EEE Elementary I Elementary J Elementary K Totals: A B

Purchase Orders

$ 10,848,551

Estimated Tax Savings

$ 653,764 C

Paid To Date

$ 4,897,639 D E F

Accumulated Tax Savings

$ 446,340

P.O.'s reconciled to GMP Tax Savings reconciled to GMP

$ 9,306,942 $ 900,000 $ 3,990,553 $ $ 955,235 $ 241,701 $ $ 57,864 $ $ $ $ 125,524 $ 3,990,553 $ 241,701 $ $ $ 150,000 $ 15,794,339 $ 953,330 $ 4,897,639 $ 571,864 $ 13,297,494 $ 1,291,701 Report Legend: A- Total Current Owner Direct Purchase Orders per facility. B- Total Tax Savings estimated based on face value of Purchase Order.

C- Amount of Purchase Order paid through the end of the month.

D- Amount of Tax Savings accumulated based on C.

E- Amount of Purchase Orders that have been deducted via Change Order to the GMP.

F- Amount of Tax Savings that have been accounted/deducted in the GMP.

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Wrap Up

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