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School District of Osceola County
Facilities, Planning, Maintenance & Construction
Monthly Update – April 2007
Construction Workshop
24 April 2007
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Report Contents
1.
Planning Services Division Update
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2.
3.
4.
Property Acquisition Summary
School Concurrency Update
Permitting Services Division Update
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Activity Report – Permits, Inspections, C.O.’s
General & Administrative Issues
Design and Construction Services Division Update
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2006-2007 Goals
Capital Outlay Planned Projects Update
Major Projects Highlight Reports
Projects in Design & Bidding
Tax Savings Summary – New Schools
General Issues Update
Maintenance 2007/2008 Initiatives
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Introduction
2007/2008 Initiatives
Energy Management Update
Consolidation of Job Descriptions
Work Order Summary – (30, 60 & 90+ backlog)
Computer Maintenance Management System
Planning and Scheduling Matrix
Addition of Planning/Scheduler position
Organizational Structure
Strategic Labor Allocation Model
Summary
2
Planning Services – Property Acquisitions
1.
Elementary I (Anthem Park)
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Property acquisition has been closed. School is scheduled to open in August ’07.
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Annexation into City of St. Cloud pending.
2.
Elementary J (Harmony)
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Closing for site acquisition is completed.
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Comprehensive Development Plan Application has been submitted to Osceola County for
Approval.
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Target Date for Commencement of Construction is July 1, 2007
3.
Elementary K (Flora Ridge)
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Ownership of school site to be transferred from EFBD to SDOC after construction of school.
4.
Elementary L (Poinciana)
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Contract with Avatar Properties for acquisition of the school site is on tonight’s agenda.
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Staff working to determine scope and budget for adjacent intersection improvements required
by Osceola County.
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Comprehensive Development Plan Application has been submitted to Osceola County for
Approval.
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Target Date for Commencement of Construction is July 1, 2007
5.
Middle CC (Westside DRI)
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Site Conveyance Scheduled to Occur at May 22nd Workshop.
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Site Due Diligence Underway
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Coordination with Osceola County Parks and Recreation on Shared Park Facilities is on-going
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Comprehensive Development Plan Application has been submitted to Osceola County for
Approval.
3
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Target Date for Commencement of Construction is July 1, 2007
Permitting Services – Activity Report
Activity Report
3/15/07 – 4/15/07
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Inspections Performed
Inspection Hours
Certificates of Occupancy
Certificates of Completion
Permits Issued
54
54
1
8
20
YTD
332
335
46
96
79
4
Permitting Services Update
1.
General Issues
 761 Annual Portables inspections requests are complete and
inspections will commence starting 4/23/07.
 Public Shelter Inspections in progress eleven (11) school sites to be
inspected.
2.
Administrative Issues
 All summer portables removal and placement are permitted, exclusive
of NCS which will be completed this week.
 L.P.Tank Inspections will commence of May 29th 2007. Currently we
have 60 L.P.Tanks located in the district requiring inspection.
 Public Shelter Design Criteria will be complete for presentation to the
Board for consideration and approval at the May workshop.
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Design & Construction Services Goals
1.
Completion/Start of all Capital Outlay Planned Projects within
the fiscal year.
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2.
3.
4.
Completion/Start of 90% of ’06-’07 projects by July Workshop.
Construction complete and open new schools for August ’07.
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Substantially Complete HS “EEE” July ’07.
Substantially Complete ES “I” July ‘07.
Design and start construction for new schools opening in ’08.
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Start construction on ES “J” by July ’07.
Start construction on ES “L” by July ’07, pending site acquisition and approvals.
Substantially Complete ES “K” October ’07.
Start construction on Sports Authority Conversion in 3rd Quarter, pending
resolution on re-zoning with City of Kissimmee.
Implement Management Initiatives.
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Publish a Process & Procedures Manual; 50% 1st draft copy for January ’07.
Development & implementation of programs to assist in department operations
and project administration.
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Capital Outlay Program Status – ’06-’07
$9,648,206
82%
• The data provided reflects
Capital Projects Update- 2006-2007
Capital Outlay amounts
based on Board approved
30 Completed Projects
budgets for planned
40 Started & Not Completed
projects for renovation,
5 Not Started
remodeling, and other
1 On Hold
cyclical renewal projects
only.
$382,000
3%
• 97% of the Planned Project
Capital Program is either
completed or started. The
$1,754,294
Not Started Projects are
$35,000
15%
0%
planned Summer Projects.
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Project Highlight – Sunrise Elementary
Project Name:
Sunrise Elementary "E"
Schedule
Date of Commencment or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
5/25/2005
3/24/2006
0
5/31/2006
2/15/2007
$
13,132,791.00
$
$
$
(3,000,878.53)
364,988.00
1,589,088.00
$
(1,046,802.53)
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
CTA#2
CTA#3
CTA#4
CTA#5
CTA#6
CTA#7
CTA#8
CTA#9
Current Contingency Balance
$
$
$
$
$
$
$
$
$
$
$
150,000.00
(31,488.00)
(21,068.00)
(8,934.00)
(20,643.00)
(16,207.00)
(3,625.00)
(17,389.00)
(5,998.00)
(21,686.00)
2,962.00
Revised GMP Contract Amount:
$
12,085,988.47
Value of Completed Payments:
$
11,363,678.00
Change Orders:
CO#1
CO#2
CO#3
Subtotal
Percent Complete based on Completed Payments:
94%
Notes:
1 Closeout of project is underway with discussions on final claims
recently made by CM for the building portion and for off-site related
work required by the county.
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Project Highlight –Elementary K
Project Name:
Elementary K
Schedule
Date of Commencment or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
4/24/2007 11:19
11/13/2006
10/13/2007
0
10/13/2007
11/13/2007
$
15,001,617.00
Change Orders:
Subtotal
$
Contingency Transfer Authorizations:
Beginning Contingency
Contingency Balance
$
$
150,000.00
150,000.00
Revised GMP Contract Amount:
$
15,001,617.00
Value of Completed Payments:
$
2,449,366.00
Percent Complete based on Completed Payments:
-
16%
Notes:
1 Proposal expected for rescinding of site electrical, aluminum wiring, value
engineering similar to Elementary I, for approximately $71,000 add.
2 Construction progress is on schedule for contracted Substantial Completion.
Progress: The Exterior has been painted the base color; low roofs have metal decking,
insulation and peel and stick installed; the high roof has metal decking installed . All
structural steel has been erected metal decking for the second floor is in progress.
Spraying of fireproofing is in progress on the low roof areas. Interior masonry work is
3 The original SFWMD permit is being used to excavate the pond on the north east
corner, while the new permit, expected within 30 days, will be used for the wetland
mitigation for the southwest pond.
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Project Highlight –Elementary I
Project Name:
Elementary "I"
Schedule
Date of Commencment or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
4/24/2007 11:35
6/28/2006
6/30/2007
0
6/30/2007
9/30/2007
$
15,975,000.00
Change Orders:
CO#1
CO#2
CO#3
CO#4
CO#5
CO#6
CO#7
Subtotal
$
$
$
$
$
$
$
$
(2,617,288.23)
(931,906.30)
56,920.00
73,794.00
302,821.00
110,812.00
(483,059.74)
(3,487,907.27)
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
CTA#2
CTA#3
CTA#4
Contingency Balance
$
$
$
$
$
$
173,725.00
(2,984.00)
20,440.00
1,321.00
78,723.00
76,225.00
Revised GMP Contract Amount:
$
12,487,092.73
Value of Completed Payments:
$
9,235,152.16
Percent Complete based on Completed Payments:
74%
Notes:
1 Progress - Construction is currently on schedule. Casework has been installed intalled in the
classrooms on the second floor, ceiling grid is installed in classrooms on the 1st and 2nd floors;
classrooms on both floors have been painted; kitchen equipment has been delivered; ceramic tile
is being installed in restrooms. Covered play area infrastructure consisting of masonry for the
infill is complete waiting for the metal building to arrive to be erected. Site - Sidewalks have
been installed, awaiting the delivery of the transformer to begin pulling secondary wires to switch
gear, the transformer is scheduled to be set 4/25/07.
2 Water useage clearance from FDEP is scheduled to be released for use by 5/4/07. A Fire Safety
Plan has been implemented until clearance of the FDEP is received.
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Project Highlight – Elementary I
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Project Highlight – High School EEE
Project Name:
High School EEE
Schedule
Date of Commencement or Notice to Proceed
Contract Substantial Completion Date:
Approved Time Extensions (work days):
Projected Substantial Completion Date:
Projected Final Completion Date:
Financial
Original GMP Contract Amount:
As of:
4/24/2007 11:43
11/2/2005
7/1/2007
0
7/1/2007
10/1/2007
$
46,950,000.00
Change Orders:
CO#1
CO#2
CO #3
CO #4
CO #5
CO #6
CO #7
CO #8
Subtotal
$
$
$
$
$
$
$
$
$
(9,306,941.51)
56,970.00
486,886.00
748,503.00
121,064.75
129,147.52
83,913.00
198,074.00
(7,482,383.24)
Contingency Transfer Authorizations:
Beginning Contingency
CTA#1
CTA#2
CTA#3
CTA#4
CTA#5
CTA#6
Current Contingency Balance
$
$
$
$
$
$
$
$
278,887.00
(29,417.00)
48,300.00
10,257.68
6,590.91
37,483.00
20,129.00
185,543.41
Revised GMP Contract Amount:
$
39,467,616.76
Value of Completed Payments:
$
25,705,079.51
Percent Complete based on Completed Payments:
65%
Notes:
1 Staff is pricing out an enhanced athletic area concession stand. Price is anticipated to be
approximately $300,000.
2 Staff and school administration are looking at an increased onsite security fencing plan.
3 Exposure on sports lighting as lease through Power Provider is not available. Costs are being
evaluated. Expect Purchase Order submittal for approximately $600,000.
4 Construction is on currently on Schedule for contracted Substantial Completion Date. Progress:
Overall Project is 80% complete, Bldg. 1 is 90%, Bldg. 2&3 are 65%; Bldg. 4&5 are 80%; Bldg. 6 is
90%; Bldg.7 is 95%; Bldg.8 is 98%. Onsite parking and roads are 90%.
5 Substantial completion walk thru for Bldg 8 is scheduled for 4/24/07; walk thru for Bldg 7 is
scheduled for 5/01/07.
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Project Highlight – High School EEE
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Project Highlight – High School EEE
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Design & Construction – Request for Services
1.
2.
3.
RFQ’s under development – to Purchasing April/May 2007 .
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Geotechnical & Materials Testing for: OCSA; MS CC.
CM @ Risk for: OCSA; Schools Master Plan; MS CC.
HVAC Test & Balance for: OCSA; MS CC.
Design Build for: Classroom additions.
A/E Design for: ES Prototype.
Continuing Services for Real Estate Appraisal
Continuing Services for Surveying
Continuing Services for Permit/Plan Review and Building Code Inspections
Advertised RFQ’s – April 2007.
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Continuing Services for Civil Engineering.
In Review/Selection Process – March/April 2007.
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CM @ Risk for: ES L
A/E Design for: MS Prototype
District Staff Augmentation
Continuing Services CM for Minor Projects
A/E Design for HVAC Systems at OCSA.
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Design & Construction – Owner Direct Purchase Program
Tax Savings Summary – New Schools
B
C
D
Facility
High School EEE
Purchase Orders
11,035,757
$
Estimated Tax
Savings
665,126
$
Paid To Date
9,351,124
$
Accumulated Tax
Savings
602,548
$
Elementary I
$
Elementary J
$
Elementary K
$
1,707,453
$
Totals:
$
16,756,023
$
4,012,812
-
$
$
243,037
2,605,220
$
$
115,630
$
-
$
-
102,570
$
-
$
-
1,010,733
$
-
11,956,344
$
F
E
A
Tax Savings
P.O.'s reconciled
reconciled to GMP
to GMP
900,000
9,306,942 $
$
$
4,012,812
$
241,701
$
150,000
718,178
Report Legend:
A-
Total Current Owner Direct Purchase Orders per facility.
B-
Total Tax Savings estimated based on face value of Purchase Order.
C-
Amount of Purchase Order paid through the end of the month.
D-
Amount of Tax Savings accumulated based on C.
E-
Amount of Purchase Orders that have been deducted via Change Order to the GMP.
F-
Amount of Tax Savings that have been accounted/deducted in the GMP.
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Wrap Up
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