Transcript FGPO Entry

Completing FGPOs
By MIS Department
When to Complete a Purchase Order
Page 2
• When Production sends notice IN WRITING
(paper or email) that no more units will be
shipped for an FGPO, AND all shipped units
on the FGPO have been RECEIVED, the
FGPO should be Completed
• Completing an FGPO removes all open
units from the In Transit, Available to Sell
and WIP calculations
• Once an FGPO is Completed, it can no
longer be received by the Warehouse, so be
careful!!!
(Skip to Main Menu)
Glossary of Training Terms
Page 3
• The following terms will be used throughout this
training program:
– Field: A box on the screen into which you enter
information
– Value: The information (data) being entered in the
field. Example: Division number, FGPO number
– Icon: An image you may click to perform a function
such as select, submit or exit
– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row
in a list of values
– Double-click: Hitting the left mouse button twice o
the same part of the screen. Used only to select and
return a value from a list.
Using the RLM System
Page 4
• These are the primary RLM icons you will use:
–
–
–
–
–
Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all
possible values for the field (for example, the next
to the Division field will show a list of all divisions)
(Shift-F9 keys or F21 key)
Select: Located on the Search pop-up windows.
You may click on a line and click Select to return its
value to the main screen
OK (Submit): Located in the bottom right corner of
each screen. Processes the information on screen
and brings you to the next screen
Return (Back): Located at the top of each screen.
Click this icon to go back one screen (F2 key)
Exit: Located at the top of each screen. Click this
icon to return to the menu or close a pop-up (F3 key)
Sign On
Page 5
Enter your User
ID and
Password here
Note: User ID and Password are initially
assigned by MIS. You will be prompted
to change it the first time you login. The
password field IS case-sensitive.
Click OK
Welcome
Page 6
Click the check
Click here to
(or hit the Enter
proceed
key) to proceed
(Enter key)
Page 7
RLM Main Menu
Enter “01” in
the Company
field
Enter the application
number
numberfor
forthe
themenu
PO
or
menu
clickor
the
click
correct
the
button
correctinbutton
the menu
in the
at
menu
leftat left
If you don’t enter a
Company or enter
the wrong number,
you will receive this
error: Click OK
FGPO Main Menu
Page 8
Select
“Maintenance
functions”
FGPO Maintenance Menu
Page 9
Click the last
button
“Selection of
F/G P/O for
Completion…”
Check Division
Page 10
Check the
Division
Number and
Name
To change the
Division click “Select
Division” (F7)
Select Division
Page 11
Click on the
button for the
correct division
Use the Up and
Down arrows to
move to the next
page of the list
You may also type
the division number
here
Click OK
to submit
Enter the System PO
Page 12
Notice the new
division
Enter the USER
PO number
Click OK
to submit
Complete PO
Page 13
Enter C to
complete the
PO
Click
“Update” to
process
Complete PO
Page 14
If there are still units in
transit this error will
appear. Click OK and then
press F12 to accept. Note
that this will delete all in
transit units!!!
PO Completed
Page 15
The PO line
now shows
Completed
Complete Multiple Lines
Page 16
If there are multiple lines on the
PO you may select which lines
will be completed by clicking on
the line. Drag the mouse to
select multiple lines
Enter C to complete
the selected PO
line(s)
Click “Update”
for each
selection
Page 17
Uncomplete PO
If a mistake was made and the
PO must be returned to active
status, select the PO line(s) to
UNCOMPLETE it
Enter U to
UNcomplete the
selected PO line(s)
Click “Update”
for each
selection
The In Transit records will be
reinstated as well.