Transcript FGPO Entry

Domestic Cost Entry and Approval
RLM System
Costing of Finished Goods Purchase Orders
• Domestic FGPOs are orders Directions
placed directly to the factories
• Related Vendors (e.g., MG, AIHL) are
NOT involved
• Costing of Domestic FGPOs is done by
PO Entry in the purchasing company (e.g.,
Jordache, DS, etc)
• Production Coordinators can update costs
as well as approve them
• NOTE: Some of the following slides will
have different screen colors (browns and
blues), but the screens you will see will all
have the blue colors.
Glossary of Training Terms
• The following terms will be used throughout this
training program:
– Field: A box on the screen into which you enter
information
– Value: The information (data) being entered in the
field. Example: Division number, FGPO number
– Icon: An image you may click to perform a function
such as select, submit or exit
– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row
in a list of values
– Double-click: Hitting the left mouse button twice o
the same part of the screen. Used only to select and
return a value from a list.
Using the RLM System
• These are the primary icons you will use:
–
–
–
–
–
Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all
possible values for the field (for example, the next
to the Division field will show a list of all divisions)
(Shift-F9 keys or F21 key)
Select: Located on the Search pop-up windows.
You may click on a line and click Select to return its
value to the main screen
OK (Submit): Located in the bottom right corner of
each screen. Processes the information on screen
and brings you to the next screen
Return (Back): Located at the top of each screen.
Click this icon to go back one screen (F2 key)
Exit: Located at the top of each screen. Click this
icon to return to the menu or close a pop-up (F3 key)
Sign On
Enter your User
ID and
Password here
Note: User ID and Password are
assigned by MIS. The fields are NOT
case-sensitive.
Welcome
Click the check
(or hit the Enter
key) to proceed
Costing and Approval
• Click to the next slide for Costing
• Click here for Approval
Select Application
Enter the Company
number
Enter the application
number
number for
for the
your
menu
PO
Entry
or click
menu
the correct
or click
button
the correct
in thebutton
menu in
at
the menu
left at left
FGPO Header
Find the PO you want
to cost
Click
OK
FGPO Details: Styles
Right-click on a
style line
Select
“Change
Costs”
Cost Sheet Entry: The Cost Sheet
Make sure the
header information
is correct
Click into a field to
enter or change a
value
Scroll down to
continue entering
the cost
Cost Sheet Entry: The Cost Sheet
In this view you
can use the “Opt”
column to add or
edit lines
The “Opt” values
are listed here:
Enter “1” to
duplicate a line, “2”
to dupe it twice, etc
The Cost Sheet: Description
• The Domestic cost sheet contains entry
fields for various parts of the production
process:
– Fabric
– Pocketing
– Sewing Trim
– Embroidery & PR Finishing Trim
– Contractor Labor
– Cost per Garment (Cut & Make)
– Totals and Variances
Cost Sheet Entry: Add Fabric Description
You should enter the fabric
description
Enter “F” in the last
column of the
Allowance line and
hit the Enter key
Enter Fabric Description
Click on a line and
type the description
Click OK to return
to the cost sheet
Cost Sheet Entry: The Cost Sheet
To see the cost
sheet by section
with column
headings, click
“Alternate Entry
Mode”
Cost Sheet: View Headings
You may click into
the field description
and edit it
Note: When you change the field
description text it turns to all CAPITAL
LETTERS so anyone who looks at it
can identify the changes.
Cost Sheet: View Headings
At any point you
may click the Back
button (F2) to
return to the
original entry mode
At any time you
may click this icon
to refresh the
calculations
Cost Sheet: Fabric
You may enter values in the
first and second columns.
Update Allowance % in the
Allowance column for a
given row. Cost/Gmt and
Cost/Dz are calculated by
the system
Note: For many (if not most) non-intercompany POs only Cut and Make is required.
Click here to skip to that screen.
Click the double
arrow to scroll
down to the next
section
Cost Sheet: Pocketing
Enter the pocketing PX/YD,
Utilization/Dozen and Allowance (if
any)
Click here at any
time to
(re)calculate the
Cost Sheet
Cost Sheet: Cut and Make
Enter the Cost per
Dozen for only
ONE type of cut
and make
Note: For many (if not most) non-intercompany POs only Cut and Make is required.
Skip to Finalization if so.
Cost Sheet: Sewing Trim
Enter the Cost per
UNIT for trims used
Enter the Quantity
of the trim used per
DOZEN
Cost Sheet: Embroidery/Finishing
Enter the Cost per
UNIT for trims used
Enter the Quantity
of the trim used per
DOZEN
Cost Sheet: Total Trim
Click here at any
time to
(re)calculate the
Cost Sheet
Cost Sheet: Hanger Charge
Enter the Cost per
DOZEN for
Hangers
Cost Sheet: Factory Cost
Rounding Var is a
system field – do
not enter any value
Click here to
(re)calculate the
Cost Sheet
Finalize Cost Sheet
Click “Final” to
finalize the cost
sheet and send it
to the Production
Coordinator for
approval
What Happens Next
• Production in NY must Approve the cost
sheet
• If Production disagrees with the cost, they
can edit the cost sheet themselves
• Continue with Domestic Approval
instructions
Domestic Cost Approval
Type a User PO
and press Enter
or…
Select “Display
orders for all
contractors” (F10
key) to see all POs
Select PO for Approval
Right-Click on a
PO line and select
“Costing”
Approve Cost Sheet
Scroll down (or use
PgUp/PgDn keys)
to view the whole
cost sheet
Approve Cost Sheet
To see the cost
sheet by section
with column
headings, click
“Alternate Entry
Mode”
Update Cost Sheet (if necessary)
Finalize Approval of Cost
When complete,
click “Finalize”