Transcript To SFSP Training of Personnel 2014

TRAINING
Presented by
Alabama Department of Education
Summer Food Service Program for Children
Part II, Chapter 1, Pages 68-73
Required Training Sessions
• 7 CFR 225.7(a) - State agency shall make training
available in all necessary areas of program
administration and food service supervisory
personnel at sponsor level who will participate in the
program.
• 7 CFR 225.15(d) - Sponsors are required to train
both their administrative and site staff before they
undertake their responsibilities and maintain records
that document: date of training, attendance, and
topics covered.
SPONSOR REQUIREMENTS
pages 68-72
Administrative Guidance for Sponsors
• Training of Administrative Personnel
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Office Staff, Bookkeepers, Secretaries, and monitors.
• Training of Site Personnel
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Training of Site Supervisors
Training of other Site Staff
(regulations require training before site can open)
• Monitors should be present at both Site and
Administrative Training
• Site Supervisor and Monitor Guides provided in
handbook-
after Attachment 30 of Administrative Guidance (Monitors Guide 26 pages /Site Supervisors Guide 17 pages)
Training of Administrative
Personnel
• Basic program information (purpose of program, site eligibility,
record keeping and civil rights compliance)
• How the program will operate within the framework of the
guidelines (how meals are provided, delivery schedule,
recordkeeping and forms used)
• Specific Duties of monitors (scheduling, reporting
responsibilities, follow-up procedures, office procedures)
• Refer to Administrative Guidance for Sponsors (pages 69-70) and
Attachment 15 for more topics and ideas
Training Site Personnel
• Topics to be covered are very dependent on the
type of food service operation (central kitchen/FSMC vs
on-site meal prep
• Basic for all:
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Meal pattern requirements, menu, meal counting/recordkeeping
Site monitoring
Sanitation and food safety issues
Use of leftover food
Civil Rights
Refer to Administrative Guidance for Sponsors (pages 68-72) and
Attachment 15 for training topics to discuss
• Page 2 in both Site Supervisors Guide and Monitors Guide for more
topics and ideas
Training of Staff Personnel
is a Sponsor’s Responsibility
Good training equals:
 sites and staff meeting all requirements of the
regulations;
personnel performing according to program
regulations;
 all meals will be eligible for reimbursement;
 accurate and adequate records are available to
document the costs and meals claimed;
Accurate Point-Of-Service Counts
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It is critical that site personnel and monitors
understand the importance of accurate pointof-service meal counts. (See page 72)
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Meal counts should represent only the number
of meals actually served to children.
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Only complete meals served to eligible children
can be claimed for reimbursement.
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Point-of-service = meals counted at point in serving
line at which the eligible child has received a
complete meal
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Documented at the time of the meal being served
MEAL COUNT FORMS
(Page 73)
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SFSP M-6- Gray Handout
Make sure this is a Training Priority
Must be maintained daily for each meal service
Records 1st and 2nd meals, Test meals, Program and
Non- Program Adult meals
• Must be signed by Site Supervisor who attended
training provided by sponsoring organization
• Weekly and Monthly Records: SFSP M-7 and 7A
• These forms are located on SDE Website.
REMEMBER TO
DOCUMENT TRAINING
• Date of training
• Sign in sheets of attendees
• Agenda of Topics covered in each
training session
• Forms available on SDE Website
Training Topics Checklist
• Attachment 15- Training Checklist for
Administrative, Monitoring and Site Staff