Transcript CACPF CHILD AND ADULT CARE FOOD PROGRAM

GENERAL INFORMATION
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Teachers
Teacher Assistants
Subs
Bus Monitors/Food
Servers
Food Service Delivery
Secretaries
Kitchen staff
Family Advocates
Site Managers
Head Start Operations
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Management
Finance Staff
IT Staff
Administration
BOOK MARK WEB PAGES :
 www.doe.in.gov/student-services/nutrition
www.doe.in.gov/food
 Cape’s intranet site
 Access record keeping forms
 Newsletters and policy changes
 Find Orange tab for Center Sponsor
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Updated daily menus
Updated infant menus
Infant Feeding Record
Attendance/Meal
Participation Record
(Point of Service)
Daily Time Log
Record of CACFP
expenses (milk
purchases, etc.)
DAILY
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Milk Inventory Form
Participant Eligibility
Roster
Verification of Up-toDate Enrollment Forms
Program Expense Form
Monthly Profit/Loss
Record
Claim for
Reimbursement
MONTHLY
Forms must be completed by parent or
guardian
 Must be Signed and Dated
 Use only the current approved form
 Update annually or when a significant change
in child’s schedule occurs
 Must be verified prior to filing
claim
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Attendance must be taken daily. If your
center has children coming in all times of the
day, you may want to take attendance twice a
day…once during breakfast and again just
before lunch.
Attendance must be marked to claim any
meal for a child
YOU MUST RECORD MEALS AND SNACKS at the
POINT OF SERVICE
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Served to Children
Served to Adults necessary for food
service
Tabulate at end of day and week
Check your addition!
Must sign and date form
Use blue ink only
Corrections must be legible and be initialed
(No white-out)
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Includes the infant’s name
Age
Date of meals served
Specific Food served
Amount offered
Original signature of caregiver
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Must be dated
Include age groups
Include portion sizes for each age group
Be updated to reflect the actual food served
Will be collected monthly and a copy placed
in the CACFP file in Finance
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Delivery notice signed by designated person
Must verify type and amount of food
delivered
Must report missing, spoiled or rejected food
All receipts/delivery tickets must be turned in
monthly
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Must be handwritten not computer
generated
Completed for employees who spend
PART of their day working on CACFP
Examples: Monitoring, record
keeping, serving meals, cleanup after
meals
Employee completes top half
Center director completes bottom
half
Sign and date
Turn in to Finance MONTHLY
PLEASE ADD SITE NAME ON FORM
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Each site completes a form
Assign one (or two) person(s) at site to
inventory and record information
Must be turned into finance MONTHLY
Must be accurate!!!
Note any factors that may effect milk used
for month
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Food temp must be recorded at delivery prior
to serving
Temperature Danger Zone 41-135o F
Use clean sanitized utensils for serving
Store serving utensils properly
Must have thermometers and keep records of
temps of food, coolers, freezer
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Civil Rights training must be documented
Every site must display “Justice for All” &
“Building for the Future” posters in a
prominent place
Every site must have Civil Rights file
All documents must use the nondiscrimination statement
Data Collection and Comparison Census must
be completed annually
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All reviews will be unannounced
At least 3 per year
Includes observation of a meal service
If problems found, corrective action required
Center representative and reviewer will sign
acknowledgement of review findings
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Please follow your chain of command
Forward your questions/comments to your
immediate supervisor or
Email to: [email protected]
A list of your frequently asked
questions/concerns will be posted for the
benefit of all staff
This presentation was developed and edited
by Cape’s finance staff using information
from the Indiana Department of Education’s
Division of School and Community
Nutrition Programs resources. It reflects
procedures and policies applicable to the
Indiana CACFP program.