Transcript Working together as a team • Working towards a shared outcome/purpose • Working together on shared deliverables • Collaborating frequently on documents in additional to syncing via messages, need.

Working together as a
team
• Working towards a
shared outcome/purpose
• Working together on
shared deliverables
• Collaborating frequently
on documents in
additional to syncing via
messages, need tools to
support both
Site Mailboxes
Working on behalf of a
virtual entity
Public, unobtrusive
conversations
Direct communications
with a group
• Team appears as virtual
identity (e.g.,
[email protected])
• Working on shared queue
of incoming requests
• Answering as the virtual
identity, not the individual
• History of public
conversations
• Accessible to everyone
• Discoverable/searchable
for everyone
• Not in the inbox
• Delivering information
into the inboxes of a
group of people
Shared Mailboxes
Public Folders
Distribution Lists
[ Get started with this deep link to the E3 trial on www.office.com/preview ]
Site Mailbox
Outlook
SharePoint
Membership
Owners
Members
IW Views
Shared Storage
Exchange Site Mailbox
SharePoint Site
Management
Provisioning
Lifecycle
Immediate Document Sync
•Provisioning of new site mailbox
•Document publishing
•OWA logon access denied
Document Sync Every 15min
•If site mailbox is open in Outlook
•If site mailbox is open from
SharePoint
Document Sync Every 6hrs
•Timer job
Business process
From Outlook
Out of the box
• Provision a site
mailbox from
SharePoint site
• Link to customized
self-service
provisioning page
• Create site mailbox
through
provisioning system
Creation
• Dramatically
simple, shared
space creation
• Integrated with
SharePoint Sites
Hub
Active Use
• Team is working
on project
• Actively
contributing
content
• Accessible
through Outlook
and SharePoint
Closure
• Project is closed
• Content is kept
for referencing
(“archive” state)
• Accessible
through
SharePoint only
Deletion
• SharePoint site is
deleted
• Site mailbox is
marked for
deletion (onpremise admins
manually delete
mbxs)
Document fails to
upload
Document cannot be
deleted
Certain members don’t
see site mailbox
• Possible cause:
• Insufficient permissions,
document already exists
• System behavior:
• NDR on failed upload with
document attached
• Error message in sync issue
folder with document
attached
• Possible cause:
• Insufficient permissions,
document is locked by
someone
• System behavior:
• Document will reappear in
document list
• Error message in sync issue
folder with error details
• Possible cause:
• Member was not added as
individual user, else there
were sync issues
• System behavior:
• “Site mailbox properties”
page from Outlook shows
status of last sync and
current member list
• Error message in sync issue
folder with error details
Site mailbox provisioning (get/set/new/remove)
Test Oauth
Get sync status
Link/unlink
http://contoso.com/site1
Remove site mailboxes that are marked for deletion
Version
requirements
SharePoint and Exchange servers hosting the site mailbox need to be on the 2013 versions
X-premise
access
SharePoint and Exchange servers for a site mailbox have to be on the same premise
IT controls
Mapping of SharePoint farm with Exchange forest (during setup)
If users want to access the site mailbox from Outlook they need to use Outlook
Professional Plus 2013 and their personal mailbox needs to be on a Exchange 2013 server
Personal mailboxes for users accessing the site mailbox can be x-premise
RBAC roles control who can provision a site mailbox (by default every user can)
Site mailbox provisioning policy defines mailbox quota and prefix for site mailboxes
•
•
•
http://blogs.technet.com/b/exchange/archive/2012
/08/22/site-mailboxes-in-the-new-office.aspx
•
Overview: Use a site mailbox to collaborate with
your team
http://blogs.office.com/b/microsoftoutlook/archive/2012/11/07/easier-collaborationwith-site-mailboxes.aspx
Add a site mailbox to keep email in context
http://office.microsoft.com/en-us/outlookhelp/access-project-emails-and-documents-fromone-place-HA103980588.aspx?CTT=1
Use a site mailbox to coordinate team email
Remove a site mailbox
Use a site mailbox to collaborate on documents
http://technet.microsoft.com/enus/library/jj552524(office.15).aspx
http://office.microsoft.com/en-us/office365-suitehelp/prepare-for-using-site-mailboxes-in-office365-HA103834109.aspx?CTT=1
http://blogs.msdn.com/b/uksharepoint/archive/201
2/10/19/automating-site-mailboxes-in-sharepoint2013-and-exchange-2013.aspx
http://office.microsoft.com/en-us/office365-suitehelp/use-a-site-mailbox-to-organize-email-for-ateam-or-project-HA103840563.aspx?CTT=1
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Provisioning UI or Cmdlet (Doc+ Membership)
Site Mailbox is open in Outlook/SM app (D+M)
Publish doc via Outlook (Document only)
Mailbox assistant (D+M)
SM App logon denied (Membership only)
Sync now button or Update-SM Cmdlet (D+M)
Maintenance job (D)
Examples of how we have used PowerShell cmdlets to get insight on usage:
Site Mailbox usage statistics
Display all site mailboxes with build numbers, total number of owners +
members
If you’re using Office365, then you don’t have to do additional setup. If you are onprem, you’ll need to be aware of the pre-reqs below.
SharePoint 2013 pre-reqs
Exchange 2013 pre-reqs
Mapping
There is a provisioning script for on-prem deployments that will help you get site
mailboxes set up across SharePoint and Exchange.
SharePoint
Exchange