Transcript running projects sometimes feels like herding cats. doesn’t it? Super Bowl commercial from EDS, an HP Company.

running projects sometimes feels
like herding cats. doesn’t it?
Super Bowl commercial from EDS, an HP Company
Site Mailbox
Outlook
SharePoint
Membership
Owners
Members
IW Views
Shared Storage
Exchange Site Mailbox
SharePoint Site
Management
Provisioning
Lifecycle
Immediate Sync
•Provisioning of new site mailbox
•Document publishing
•OWA logon access denied
Sync Every 15min
•If site mailbox is open in Outlook
•If site mailbox is open from
SharePoint
Sync Every 6hrs
•Timer job
Version Requirements
Exchange & SharePoint server on 2013
Outlook Professional Plus 2013 & personal mailbox on Exchange server 2013
SharePoint and Exchange servers for a site mailbox have to be on the same premise
(users can be on cross-premise)
Configuration Requirements
SharePoint
User profile synchronization configured for farm
SSL-enabled web application
Exchange
Auto-Discover set up
Proper RBAC roles to access and manage site mailboxes
Exchange
SharePoint
america.Contoso.com
europe.Contoso.com
Topology Setup
1. Simple: Specify the
exchange domain to
provision Site Mailbox.
2. Custom: Specify the target
database in Exchange
Server to provision Site
Mailbox via anchor mailbox.
e.g. : Geo Partitioning,
mixed version of Exchange
in the forest.
• Out of the box – from SharePoint site
• Customized self-service provisioning from Outlook
• Creating site mailboxes with provisioning systems
• End user creation of shared
resources
• Multiple entry points:
SharePoint, Outlook or
business process
• Provisioning policy support
Creation
Active Use
• Team is working on project
• Actively contributing content
• Accessible through Outlook
and SharePoint
• Project is closed
• Content is kept for
referencing (“archive” state)
• Accessible through
SharePoint only
Closure
Deletion
• SharePoint site is deleted
• Site mailbox is marked for
deletion (on-premise admins
manually delete mbxs)
http://www.microsoft.com/en-us/download/details.aspx?id=38406
Document fails to
upload
Document sync failure
• Possible cause:
• Insufficient permissions,
document already exists
• System behavior:
• NDR on failed upload with
document attached
• Error message in sync issue
folder with document
attached
• Possible cause:
• Insufficient permissions,
document is locked by
someone
• System behavior:
• Document will reappear in
document list
• Error message in sync issue
folder with error details
Certain members don’t
see site mailbox
• Possible cause:
• Member was not added as
individual user, sync issues
• System behavior:
• “Site mailbox properties”
page from Outlook shows
last successful sync and
current member list
• Error message in sync issue
folder with error details
•
•
•
•
Document fails to
upload from Outlook
• Possible cause:
• Exchange and SharePoint
authentication failures
• Resolution:
• Verify Oauth setup and permissions
for the service app principal
Test-SiteMailbox –SharePointUrl http://contoso.com/site1” –
UseAppTokenOnly
• Verify Oauth setup and permissions
for the user principal
Test-SiteMailbox –SharePointUrl
“http://contoso.com/site1” -RequestorIdentity
[email protected]
Document cannot be
accessed
• Possible cause:
• Document meta data is not
synchronized.
• SharePoint Site Url has changed
• Resolution:
• Force sync the document meta
data
Update-SiteMailbox sitemailbox1 – BypassOwnerCheck
• Unlink and relink with a new
SharePoint site
Set-SiteMailbox sitemailbox1 -SharePointUrl $null
Set-SiteMailbox sitemalbox1 -SharePointUrl
“http://contoso.com/site1”
Certain members can’t
access site mailbox
• Possible cause:
• Membership data is not
synchronized
• Resolution:
• Get membership data
Get-SiteMailbox SMO-FY14SalesReport | fl
• Getting sync status
Get-SiteMailboxDiagnostics SMO-FY14SalesReport | fl
• Manually initiate sync
Update-SiteMailbox SMO-FY14SalesReport
•
•
•
http://blogs.technet.com/b/exchange/archive/2012
/08/22/site-mailboxes-in-the-new-office.aspx
•
Overview: Use a site mailbox to collaborate with
your team
http://blogs.office.com/b/microsoftoutlook/archive/2012/11/07/easier-collaborationwith-site-mailboxes.aspx
Add a site mailbox to keep email in context
http://office.microsoft.com/en-us/outlookhelp/access-project-emails-and-documents-fromone-place-HA103980588.aspx?CTT=1
Use a site mailbox to coordinate team email
Remove a site mailbox
Use a site mailbox to collaborate on documents
http://technet.microsoft.com/enus/library/jj552524(office.15).aspx
http://office.microsoft.com/en-us/office365-suitehelp/prepare-for-using-site-mailboxes-in-office365-HA103834109.aspx?CTT=1
http://blogs.msdn.com/b/uksharepoint/archive/201
2/10/19/automating-site-mailboxes-in-sharepoint2013-and-exchange-2013.aspx
http://office.microsoft.com/en-us/office365-suitehelp/use-a-site-mailbox-to-organize-email-for-ateam-or-project-HA103840563.aspx?CTT=1
Q&A
DL archiving,
shared calendars,
shared contacts
SharePoint
document access
through Outlook
Lower limits on
new mailbox
architecture
Emails and
documents for a
project together
Shared space for
emails
Send emails to a
group of people
Send on behalf of
shared mailbox
No shared storage
or archiving
Integrated
collaboration
experience across
Exchange (email,
calendar),
SharePoint and
Yammer