K&C Leadership Seminar: Report Out on Initiatives and Business Plans

Programs and Activities Vic Ilic John Hawkins Bill Bees Vince Dilworth Sarah DePaula June 12, 2007

Recommendation

• P&A needs to create a mechanism to develop and promote successful programs and activities to all units. P&A must develop ways to better communicate with units and encourage units to communicate better with each other.

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Initiative Overview

• Initiative: Create a means of evaluating unit programs and activities, including establishing a source of data of activities held by units (both successes and failures), develop a way to evaluate what worked and didn’t work and communicate the observations to all of the units.

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Initiative Overview

• Rationale: To encourage the development of programs and activities for members that enhances the technical competence of members and encourages participation.

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Assumptions/Risks

Assumptions: People will be willing to share with all the other units, their experience with P & A, both those that worked and didn’t work. Also, that the unit will take the time to discuss the results in detail.

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Assumptions/Risks

Risks/Obstacles: People won’t shear their experiences. That the database won’t be useful. That the database will be difficult to find and utilize. That P & A won’t get funding to develop the database.

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Action Plan

Tasks: • Identify necessary data, records & reports • Populate data • Analyze the data Schedule: • Nov. 1 • Nov. 15 • Aug. 1 Metric: • Done • Good feedback • Begin the analysis Responsibility: • Staff/IT • P & A • P & A 7

Action Plan

Tasks: • Request add’l. data • Complete data review • Publish the results Schedule: • Nov. 15 • Mar. 15 • Mar. 31 Metric: • Request complete • Complete • LTC report/ newsltr.

Responsibility: • P & A • P & A • P & A 8

Action Plan

Tasks: • Make this an annual process to review data and report findings Schedule: • Apr. 1 Metric: • Communi ques in place • Data collected & reviewed Responsibility: • P & A 9

Resources Needed

Resources: • Funding required for data collection program development (including record, database, and report development (and testing). • Need copies of all Section reports for 2 previous years and any surveys or feedbacks from any conferences or other events presented by units.

• P & A team data review and evaluation. Also, work with IT to develop data collection program.

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Results

Success Indicators (measures): • Event feedback provided on all unit events • Event evaluation completed Metrics (targets): • 100% of events reported • 100% of surveys/reports reviewed 11

Success Indicators (measures): • Database ready, populated & tested

Results (Cont.)

• Process for updates described and under stood Metrics (targets): • Done, testing successful, and feedback good • Process including in Ops manual 12

Marketing and Reporting

• Marketing Plan: – –

Alert all units that an ”event report” is required for all events.

Explain the purpose for these “reports” in several forms of publication, e.g. newsletter, e-mails, etc.

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Show examples of “lessons learned”, successes, etc. in newsletter, at Board meetings, etc.

Show examples of how a unit used “best practice” from another event to improve their event.

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Marketing and Reporting

• Reporting Plan: –

Report status of data collection program, received reports and observations at SAM, Congress and any virtual meetings of the P & A Committee

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Report status at all K & C Board meetings

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Report lessons-learned, best practices, etc. from the reports received in newsletter and other available communiqués to unit leaders.

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