Transcript Slide 1

COMMUNITY RESOURCE MAPPING
Train the Trainer
MAST - NH
December 15, 2006
Facilitated by:
Kelli Crane
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ACROSS:
DOWN:
1) Dogs do it
1) Insects that buzz
2) Mosquitoes do it
2) Organs of vision
3) Horses do it
3) What brothers do to little sisters
4) People do it
4) Without effort
Adapted from: Tom Sechrist, Sechrist Associates
Purpose of Workshop
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Define Community Resource Mapping
Walk-through the Four-Step Process for
Community Resource Mapping
Determine how resource mapping can be
used in your community
A New Perspective
If everyone is doing it,
how come it NEVER gets done?
— Joe Marrone, UMass-Boston
Our Reality
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Poor postschool outcomes for youth
with disabilities including youth with
mental health needs
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Low levels of access to & participation in
postsecondary education and training
Substantial levels of unemployment &
underemployment
Increased dependency
Reduced budgets at the federal, state & local
levels
Greater emphasis on collaborating & resource
sharing
Community Resource Mapping
A system-building method that links
community resources with an agreedupon vision, organizational goals,
strategies, and/or expected outcomes.
Community Resource Mapping
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Focuses on assets
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Builds relationships
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Works across boundaries
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Long-term; not a quick fix
Why Map?
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To improve the situation for a specific
population
To develop a systemic and coordinated
approach to planning
To identify new resources
To determine whether existing resources
are used effectively
TO WORK SMARTER!
Why Map?
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To use data to make decisions
To clarify responsibilities among partners
(e.g., schools and mental health care
providers)
To address system barriers to accessing
services
Main Elements of Mapping
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Clear vision
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Partnership builders and brokers
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Benefits for all involved
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Assessment of assets and gaps
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Consensus to contribute toward a
common goal
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Evaluation and consistent updates
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Achieving more together than alone
Mapping Process
Step 1
Pre-Mapping/Assessment
Step 2
Mapping
Step 3
Implementing the Map/Strategic Action
Planning
Step 4
Maintaining and Sustaining Mapping Efforts
Step 1: Pre-Mapping
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Establish a Taskforce
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Self-interest
Diverse representation
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Create a Vision
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Set Goals
There is no right way to structure a
team. What is important is that
members value the structure
determined and understand and
accept their role within the team.
Establish Your Taskforce
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Recruit Members
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Invite people & organizations with significant
ties to the community at the systems-building
level
Select members that creates links between
parts of the system
Consider what will bring people to the table,
& what will keep them there
Establish Your Taskforce
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Coordinating a Taskforce
 Be clear on the roles and responsibilities of
the members
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Involve the community by communicating
your work success & challenges
Get organized
Establish Your Taskforce
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Sustaining the Team
 Support all partners & recognize
contributions
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Make work meaningful
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Rotate leadership
Group Work
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Self-interest
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Why are you at the table?
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What will keep you at the table?
Identify your taskforce (Tool #1 )
Vision
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Break traditional thinking
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Provide continuity of purpose & direction
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Promote interest & commitment to action
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Encourage creative solutions to common
problems
Create ownership of success
Goals
Specific
 Measurable
 Action-oriented
 Realistic
 Time-limited
 Short-term & long-term
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Example
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Maryland
 Funded
by a state grant
 Taskforce: State Interagency Transition
Team
 Vision: Improve postschool outcomes for
youth with disabilities.
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Goal: Identify services and supports
related to employment and
postsecondary education in the state.
Pre-Mapping Tips
 Build
 Go
on existing relationships
beyond the traditional
 Find
common interests
 Make
goals measurable
Group Work
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Develop a vision
What’s your stuff (Tool #2)
Vision: To develop a seamless collaborative
system of care and education.
Goal: Identify and align mental health
services & supports in the community
to improve access for youth & their
families.
Step 2: Mapping
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Develop Tools to Collect Data
Collect Data (Quantitative and
Qualitative)
Analyze Data
Data Collection Tools
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Surveys (paper/pencil and/or online)
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Interviews (personal and/or phone)
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Focus groups
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Public forums
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Observation
Survey
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Example Resource Mapping Survey
Data Collection and Analysis
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Be cognizant of your return rate
Use a variety of evaluation strategies (surveys,
interviews, focus groups, public forums,
observations)
Identify gaps and overlaps
Determine the themes or priorities to focus
your work
Data Analysis
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The vision and goals will drive the data
being collected
Process needs to be on-going
Look at progress toward long-term
goals & interim measures of success
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Number of Agencies
Data Use
25
20
15
10
5
0
Group Work
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Defining Your Resources (Tool #3)
Determine Your Resource Overlaps & Gaps
(Tool #4)
Step 3: Implementing the
Map
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Develop plan for improvement
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Define the organizational structure
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Communicate and disseminate
information
Action Planning
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Develop action & strategies for each
priority
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Short & long-term gains
Determine who lead the action and when
it will be complete
Identify how action will be funded
Organizational Structure
Leadership Functions Planning Functions
•Ensure Creation of Vision
•Market Vision
•Recruit Critical Partners
•Assign Staff
•Ensure Resources Available
•Determine Operating Structure
•Approve Implementation Plans
or Proposed Improvements
•Clear Blocks / Barriers
•Ensure Policy Development
and Changes
•Ensure Expansion
•Create Implementation Plans
or Revise Based on
Proposed Improvements
•Secure Needed Resources
•Become Chairs of
Implementation Teams
•Recruit Implementers
•Orient and Supervise
Implementation Work
•Target and Solve
Problems / Barriers
•Report to Leaders
•Advocate for Policy Changes
•Endorse Expansion
Implementation
Functions
•Form Implementation Teams
•Design and Implement
Strategies
•Propose Improvements Based
on Evaluation Results
•Identify Resource Needs
•Recruit More Implementation
Team Members
•Identify Problems / Barriers
•Identify Needed Policy
Changes
•Design and Implement
Improvement Strategies
SCHOOL & MAIN INSTITUTE, INC.; DENVER, CO & BOSTON, MA; 2001 - DO NOT REPRINT WITHOUT PERMISSION
Tips for Implementing the Map
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Most challenging and critical part of the
process
Maintain focus
Maintain, strengthen, and establish
partnerships
Communicate results
Group Work
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Develop Your Plan of Action (Tool
#5)
Step 4: Maintaining and Sustaining
Mapping Efforts
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Examine process
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Measure progress
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Maintain momentum
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Regular communication/Dissemination
Tips for Maintaining and
Sustaining Mapping Efforts
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Stay current
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Maintain flexibility
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Conduct formative evaluations
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Communicate successes and challenges
Group Work
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Define Your Technical Assistance
Needs (Tool #6)
Next Steps (Jan-Feb)
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Finalize taskforce & conduct first meeting of the
taskforce
Participate in a RM follow-along conference call
Determine data collection tool and
develop/adapt as necessary.
Complete plan for collecting data
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Determine who will lead process
Identify partners to receive list
Participate in a RM follow-along conference call
Next Steps (March, April & May)
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Collect data
Participate in a RM follow-along conference
call
Analyze data
Attend a face-to-face check-in meeting
Develop an action plan for implementing the
map
Participate in a RM follow-along conference
call
Next Steps (June – Sept)
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Communicate and disseminate mapping
results to relevant stakeholders
Implement action plan
Participate in a RM conference call