Transcript No Slide Title

•Citizens comments are included on each
regular monthly meeting agenda. No prior
appointment is necessary to speak during the
citizen comments times.
•To speak on a particular agenda item, advise
the attendant at the door.
•To place an item on the Board's agenda,
please notify the County Administrator's Office
at least ten days prior to the Board meeting.
•Any citizen concern can be communicated to
the County Administrator by calling 980-7705
from 7:00 a.m. to 5:00 p.m. weekdays. All
citizen complaints are recorded and responded
to as soon as possible.
WHEN SPEAKING BEFORE THE BOARD, PLEASE
COME TO THE PODIUM AND GIVE YOUR NAME.
BOARD AGENDA
PULASKI COUNTY
PUBLIC SERVICE AUTHORITY
ITEM
1.
Citizen Comments
Regular Meeting
July 13, 2010
9:00 a.m.
2.
Finance
a.
Follow-up from May Board Meeting:
1.
2.
3.
4.
Refund to Calfee
Request for Paving of Lee Highway
Mobile Home Park
Report on Large Account Balances
– User and Non User Accounts
Request for Possible Matching of
Real Estate listing to listing of PSA
customers as a means of
determining if garbage service is
provided
b.
c.
d.
e.
f.
g.
h.
Review of Financial Report
Balance Due & Lien Report
Budget Adjustments
Billing Adjustments
Accounts Payable
Caseknife Water Extension
Acceptance of Chemical Bid Results
3.
Operations
a.
Minutes of Previous Meeting
b.
Inmate Availability Report
c.
Special Pick-up Report
d.
Drop Site Total & County Landfill Tonnage
Report
e.
Personnel Changes
f.
Progress Reports – Water and Sewer
Utilities
g.
Wireless Authority
h.
Waterworks Notice
i.
Increase of Surcredit Pursuant to Public
Authority Contracts
j.
Town of Dublin 2009 Water Quality
Report
4.
Current Authorized Projects (Staff “to do”
list)
a.
Construction of water and sewer service
to mobile home parks
b.
Construction of Rolling Hills, Orchard
Hills, Vista, and Highland Park sewer
c.
Skyview/NRV Fairgrounds sewer
engineering and environmental reports
d.
Commerce Park Utility engineering,
easement acquisition and construction
e.
Evaluation of “radio read” water meter
option
f.
Lakewood Estates emergency
management plan
g.
Drop Center location serving South side
of Claytor Lake
h.
Evaluation of joint negotiation of rail
crossing fees
5.
Other Matters
6.
Adjournment
1.
Citizen Comments – We have not received any
requests from citizens to be placed on the
agenda.
2.
Finance - (Items having significant financial
impact on the Authority)
a.
Follow-up from June Board Meeting:
1.
Refund to Calfee - Diane Newby checked
with the PSA billing staff regarding this
refund as the PSA only approved it as part
of the billing adjustments. The following
is Sandra's reply: "The $2,064.87 is their
credit balance. According to Robert they
are wanting a check back for that amount
instead of having a credit with us. The
$1,540.81 was an adjustment for what we
thought was a leak." The adjustment that
was approved was simply a billing
adjustment for overcharges during the
period that their meter was not working
properly. The Board only approved the
billing adjustment which creates a
large credit on their account. Calfee
Inc. would like to be refunded for their
current credit balance instead of
continuing to carry a credit balance.”
2.
Request for Paving of Lee Highway
Mobile Home Park - Ron Coake may have
additional information to share at the
meeting.
3.
Report on Large Account Balances –
User and Non User Accounts – I
apologize to the PSA Board that we do
not have a break out of non-user
amounts due. I have concerns with the
accuracy of the reports. We are
working to correct the information
generated, and plan to provide the PSA
Board with an update at the meeting.
An overall recommendation in
addressing the issue of delinquent
balances is to participate with the
Treasurer’s office in the increased use
of debt set off and other means of
collecting the accounts over 90-days
old while encouraging customers to
check into the tax relief for the elderly
and disabled in order to qualify for
waiver by the PSA of penalty and
interest charges.
4.
Request for Possible Matching of Real
Estate listing to listing of PSA customers
as a means of determining if garbage
service is provided – We have
periodically cross referenced the listing
of improved properties in the county
with the listing of PSA garbage
customers. In the past, this effort has
resulted in a number of garbage
customers being added to the PSA billing
system, as many individuals move into
their residents and consider garbage
service to be a free service or included
with their taxes. I will ask John Spangler
for his assistance in updating PSA billings
for garbage service.
b.
Review of Financial Report – Board members
have been supplied with copies of the revenues
and expenditures summaries.
c.
Balance Due & Lien Report – The following are
the balance due and lien reports:
d.
Budget Adjustments – The following budget
adjustment is submitted for the Board’s review
and approval.
PSA FUND #8
REVENUES:
3-500-016080-3000 Miscellaneous Refuse Revenue $4,100.00
TOTAL
$4,100.00
EXPENDITURES:
4-500-042310-3800 User Charges NRRA
$4,000.00
4-500-042321-5304 Fairlawn Drop Center Property Insurance
100.00
TOTAL
$4,100.00
e.
Billing Adjustments - Adjustments totaling
$2,417.80 are submitted for review and
approval by the Board.
f.
Accounts Payable - Review and approval of
the accounts payable is requested.
g.
Caseknife Water Extension - Ron Coake checked
the elevations and confirmed that there would
be sufficient water pressure to serve the homes
in the Caseknife area. We have asked the
individual making the request to poll neighbors
to see what level of interest there would be in
public water service with the understanding
that folks would have the option of backing out
once the PSA determines what the cost would
be. There are two options: a self-help grant
which would cost less financially but require a
significant time commitment by residents and a
loan funded option through rural development
that would require a higher minimum payment
with no unusual time commitment from
residents other than connecting their homes
to the water meter (assuming they choose to
connect). A preliminary evaluation indicates
that the water bill would be above $80 per
month unless a significant health threat
justified a federal grant. No action is needed
by the PSA at this time.
h.
Acceptance of Chemical Bid Results – Board
members have been provided the chemical
bidding results for Pepper’s Ferry Regional
Wastewater Treatment Authority in which the
PSA is participating. Acceptance of the results
is recommended.
3.
Operations:
a.
Minutes of Previous Meeting - Minutes of
the June 2010 meeting have been
provided for the Board’s review and
approval.
b.
Inmate Availability Report - Staff reports
the PSA generally had use of two inmates
per day for the month of June.
c.
Special Pick-up Report - Pickups pending:
2 brush; 0 large items; 0 tires; 0
refrigerator.
d.
Drop Site Total & County Landfill Tonnage
Report:
Drop Site Total - June 2010
Site
Trips
Dora Highway 50
Dublin
50
Fairlawn
8
Totals
108
Tons
79.04
121.71
67.27
268.02
Tons per haul
1.58
2.43
8.41
2.48
County Landfill Tonnage – June 2010
(County customers & Refuse Department Haulers)
Commercial
1347.77
Residential
1194.18
Tires
489
Brush
126.91
e.
Personnel Changes – There are no
personnel changes to report at this time.
f.
Progress Reports – Water and Sewer
Utilities – Board members have been
provided an update from the Planning
District Commission providing a summary
of the June 9th project team meeting.
g.
Wireless Authority - The Pulaski County
Wireless Authority is planning to install
antennas on the Viscoe Road and Lyons
Road water tanks.
h.
Waterworks Notice – Board members have been
provided a notice by the PSA of failure to meet
the water filtration treatment requirement of
the Commonwealth of Virginia/State Board of
Health as it pertained to the water supply
problems experienced this winter.
i.
Increase of AEP Surcredit Pursuant to Public
Authority Contracts – Board members have
been provided information from the
VML/VACo/APCo Steering Committee
providing an update on the increase of
surcredit pursuant to Public Authority
Contracts.
j.
2009 Water Quality Report – Board members
have been provided copies of the Town of
Dublin and Town of Pulaski 2009 water quality
reports.
4.
Current Authorized Projects - The staff
currently has the following projects on their
“to do” list but we do not have any additional
information to report regarding these items at
this time.
a.
b.
c.
d.
e.
f.
g.
h.
Construction of water and sewer service
to mobile home parks
Construction of Rolling Hills, Orchard
Hills, Vista, and Highland Park sewer
Skyview/NRV Fairgrounds sewer
engineering and environmental reports
Commerce Park Utility engineering,
easement acquisition and construction
Evaluation of “radio read” water meter
option
Lakewood Estates emergency
management plan
Drop Center location serving South side
of Claytor Lake
Evaluation of joint negotiation of rail
crossing fees