Transcript No Slide Title

•Citizens comments are included on each
regular monthly meeting agenda. No prior
appointment is necessary to speak during the
citizen comments times.
•To speak on a particular agenda item, advise
the attendant at the door.
•To place an item on the Board's agenda,
please notify the County Administrator's Office
at least ten days prior to the Board meeting.
•Any citizen concern can be communicated to
the County Administrator by calling 980-7705
from 7:00 a.m. to 5:00 p.m. weekdays. All
citizen complaints are recorded and responded
to as soon as possible.
WHEN SPEAKING BEFORE THE BOARD, PLEASE
COME TO THE PODIUM AND GIVE YOUR NAME.
BOARD AGENDA
PULASKI COUNTY
PUBLIC SERVICE AUTHORITY
ITEM
1.
Citizen Comments
Regular Meeting
Jan. 11, 2011
9:00 a.m.
2.
Finance
a.
Follow-up from December Board
Meeting:
1.
2.
3.
Scheduling of Public Hearing on
Connection Fee Changes
Update on Procedures Used by
Town of Blacksburg re: Billing for
Outside Water Usage
Update on Hubbard Way Request
for Sewer Service
b.
c.
d.
e.
f.
g.
h.
Review of Financial Report
Balance Due & Lien Reports
Budget Adjustments
Billing Adjustments
Accounts Payable
Central Project Funding
Authorizing Resolution
3.
Operations
a.
Minutes of Previous Meeting
b.
Inmate Availability Report
c.
Drop Site Total & County Landfill Tonnage
Reports
d.
Personnel Changes
e.
Inclement Weather Policy Revisions
f.
Sewer Vacuum Truck
4.
Informational Items
a.
Notice of Violation – Water Treatment
Plant
b.
Montgomery Regional Solid Waste
Authority Rate Changes
c.
ReStore Thank You
d.
Drop Site Location
5.
Current Authorized Projects (Staff “to do” list)
a.
Construction of water and sewer service
to mobile home parks
b.
Construction of Rolling Hills, Orchard
Hills, Vista, and Highland Park sewer
c.
Skyview/NRV Fairgrounds sewer
engineering and environmental reports
d.
Commerce Park Utility engineering,
easement acquisition and construction
e.
Evaluation of “radio read” water meter
option
f.
Lakewood Estates emergency
management plan
g.
Drop Center location serving South side
of Claytor Lake
h.
Evaluation of joint negotiation of rail
crossing fees
i.
Report on Balance of Sewer Revenues
and Expenditures
6.
Other Matters
7.
Adjournment
1.
Citizen Comments – We have not received any
requests from citizens to be placed on the
agenda.
2.
Finance - (Items having significant financial
impact on the Authority)
a.
Follow-up from December Board Meeting:
1.
Scheduling of Public Hearing on
Connection Fee Changes – Board
members have been provided a notice of
public hearing to be published in the SW
Times and the Patriot on January 16th
and January 24th modifying the PSA’s
water and sewer connection fees.
2.
Update on Procedures Used by Town of
Blacksburg re: Billing for Outside Water
Usage – Board members have been
provided procedures used by the Town of
Blacksburg allowing residents not to pay
sewer where water is not returned to the
sewer system (watering gardens,
washing cars and filling swimming pools)
as suggested by Mr. Garland Campbell.
Inclusion of an advertisement of this
service is tentatively included as part of
the public hearing regarding connection
fees.
3.
Update on Hubbard Way Request for
Sewer Service – Board members
have been provided a compilation of
the results received to date
indicating 76.9% responding with
80% being in favor of the project.
The PSA standard is to receive a
response from 75% of the homes to
be served with 66.7% in favor.
Based on the continued use of these
standards and the response received,
authorization to implement the
following actions is recommended:
a.
b.
c.
Contract with NRVPDC for an
environmental assessment as required
by Rural Development;
Soliciting engineering assistance from
adjacent localities or a professional
firm in finalizing the preliminary
Engineering Study and designing the
proposed collection lines connecting to
the Pepper’s Ferry main line.
Request for authorization from the
Pepper’s Ferry Regional Wastewater
Treatment Authority to enter the main
line with this neighborhood collection
line.
b.
Review of Financial Report – Review of the
revenues and expenditures summaries is
requested.
c.
Balance Due & Lien Report – Review of the
balance due and lien reports is requested.
d.
Budget Adjustments – Board members have
been provided with copies of budget
adjustments.
e.
Billing Adjustments - Adjustments totaling
$1,842.05 cr. are submitted for review and
approval by the Board.
f.
Accounts Payable - Review and approval of
the accounts payable is requested.
g.
Central Project Funding – The construction of
the PSA’s portion of this project is now
completed and public water and/or sewer
service has been provided to Polyester, Lee
Highway, Tiny Town and Mabry trailer parks
as well as the Hidden Valley Campground.
However, mobile home park owners are still
connecting individual units to new PSA lines.
Due to lower than expected bid prices,
$106,968 was applied to reducing the cost of
the Subdivision Sewer and $54,145 remains
to be used for Skyview.
h.
Authorizing Resolution – In an effort to
streamline the closing for the Commerce Park
Utility project, Bond Counsel and Rural
Development staff recommend combining the
original and additional loans into one closing
and one authorizing resolution. Thus, the
combined resolution is recommended for
adoption.
3.
Operations:
a.
Minutes of Previous Meeting - Minutes of
the December 2010 meeting have been
provided for the Board’s review.
b.
Inmate Availability Report - Staff reports
the PSA generally had use of two inmates
per day for the month of December.
Board members have also been provided
a copy of an updated New River Valley
Regional Jail Inmate Workforce User
Agreement re-executed on January 3rd.
A copy of this agreement is also being
provided to each employee working with
inmates (PSA refuse, garage and animal
shelter).
c.
Drop Site Total & County Landfill Tonnage
Report –
DROP SITE TOTAL
FOR THE MONTH OF DECEMBER 2010
Site
Dora Highway
Dublin
Fairlawn
Totals
Trips
17
19
1
37
Tons
41.18
66.74
10.44
118.36
Tons per haul
2.43
3.71
10.44
3.20
County Landfill Tonnage – Dec. 2010
(County customers & Refuse Department Haulers)
Commercial Residential
1862.26
949.15
Tires
1
Brush
11.43
d.
Personnel Changes – Board members have
been provided a listing of recent personnel
changes.
e.
Inclement Weather Policy Revisions – Ronnie
Nichols has provided the Board with an update
to the county’s Inclement Weather Policy
specifically related to the work schedule for PSA
employees. This policy change allows
reassignment of PSA refuse employees for
removing snow from the Administration
Building, Competitiveness Center, Maple Shade
property, New River Valley Airport and the
Dublin Town Center when the weather is such
that trucks are not able to safely operate but
County offices are not closed. This policy also
provides employees with the assurance of work
should they report in rather than taking a
personal leave day. At the same time, travel to
the work place for employees should be
reduced through predetermined assignments
to work places closest to their homes.
Concurrence by the PSA Board is
recommended prior to formal approval by the
Board of Supervisors.
f.
Sewer Vacuum Truck – The sewer
department is in need of a truck equipped
to properly unblock and clean sewer lines.
Currently, the extent of our “unblocking”
equipment is a gas powered flexible sewer
rod. The need for sewer equipment
(vacuum truck and specialized inner pipe
video equipment) will increase as various
new sewer systems come on line. While
the cost of a new sewer vacuum truck is
approximately $250,000 both the Town of
Pulaski and the City of Radford already
have sewer vacuum trucks.
My thoughts are to propose contracting with
both localities for the use and operation by
PSA employees of their vacuum and video
trucks with the PSA paying an hourly rate
representative of the expected true cost of
purchasing and maintaining trucks of this
type. I would also propose that PSA
employees operate the trucks and with keys
and truck locations readily accessible to staff
24-hours per day except when otherwise
utilized by either the City or the Town.
Since sewer vacuum trucks are only used on
an occasional basis and the PSA would
potentially have access to more than one unit,
this alternative would provide the PSA with
direct access to needed equipment at minimal
cost while helping other localities offset their
investment in these vehicles. Use of these
trucks for cleaning lines owned by the Sewer
Authority would be charged directly to the
Sewer Authority.
4.
Informational Items
a.
Notice of Violation – Water Treatment
Plant - We received a Notice of
Violation from the Department of
Health in reference to an inspection of
the Water Treatment Plant as it relates
to the plant being operated by
inadequately licensed personnel. We
have since hired John Goad as senior
operator and are advertising for a chief
operator and one of our existing staff is
taking the required class 2 license in
order to meet Health Department
requirements.
b.
Montgomery Regional Solid Waste
Authority Rate Changes – Board
members have been provided a letter
received from the Authority notifying
the PSA of elimination of charges for
Source Separated fiber and variable
payment for cardboard.
c.
ReStore Thank You – Board members
have been provided a copy of a thank
you letter from the Habitat for
Humanity ReStore thanking the PSA
for access to items from the Drop
Center.
d.
Drop Site Location – Pulaski Town Manager
John Hawley advised an attempt was made
to obtain the environmental information
requested by the PSA. EPA plans to make a
visit to the site, walk it with the town and
allay any concerns that may exist. John
intends to let us know when the EPA
representative and the engineering
consultant will be here so anyone who
wants to hear their comments can be there.
5.
Current Authorized Projects - The staff
currently has the following projects on their
“to do” list but we do not have any additional
information to report regarding these items at
this time.
a.
b.
c.
d.
e.
f.
g.
h.
i.
Construction of water and sewer service
to mobile home parks
Construction of Rolling Hills, Orchard
Hills, Vista, and Highland Park sewer
Skyview/NRV Fairgrounds sewer
engineering and environmental reports
Commerce Park Utility engineering,
easement acquisition and construction
Evaluation of “radio read” water meter
option
Lakewood Estates emergency
management plan
Drop Center location serving South side
of Claytor Lake
Evaluation of joint negotiation of rail
crossing fees
Report on Balance of Sewer Revenues
and Expenditures