Transcript Department Name - Pasadena, California

Department of Public Works
FY 2015 Operating Budget
May 19, 2014
Public Works
FY 2015 Sources and Uses
FY 2015 Sources - $66,234 ($000)
Sewer Fund,
$2,014, 3%
General Fund,
$21,072, 32%
Fleet Maintenance
General
Fund, $10,243, 15%
Fund Project
Fund, $36,
Building
0%
Maintenance Fund,
$9,215, 14%
Project
Management Fund,
$8,238, 12%
Refuse Fund,
$12,402, 19%
311 Call Center
Fund, $519, 1%
New Year's Day
Fund, $359, 1%
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Gas Tax
Fund,
$2,136,
3%
Public Works
FY 2015 Uses of Funds
FY 2015 Uses - $66,234 ($000)
Transfer to 311 Call
Center, $230, 0%
Services &
Supplies, $21,589,
33%
Equipment,
$2,996, 4%
Internal Services,
$7,796, 12%
Personnel, $33,614,
51%
Principal & Interest,
$9, 0%
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Public Works
Budget History By Division ($000)
FY 2013
Actuals
FY 2014
Adopted
$314
$2,040
$2,040
$2,117
$1,543
$5,683
$5,683
$5,611
SMIWM
$20,097
$23,893
$23,893
$23,003
PNR
$10,175
$11,484
$11,484
$11,410
BSFMD
$19,454
$19,974
$20,609
$20,690
FMS
$501
$998
$1,025
$989
Construction
$236
$2,441
$2,441
$2,414
Total
$52,320
$66,513
$67,175
$66,234
FTEs
306.60
311.60
311.60
314.60
Division
Administration
Engineering
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FY 2014
FY 2015
Revised Recommended
Public Works
FY 2015 Key Issues and Strategies
• Key issue (Parks & Natural Resources) –
balance funding reductions with service
demands
> Water Fund transfer to Hahamongna Watershed Park
Program reduced from $540K to $350K (-35%)
 Offsetting reductions will be made in other areas of
PNR budget
» Athletic field renovations
» Landscape beautification projects
» Contract services
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Public Works
FY 2015 Key Issues and Strategies
• Key issue (Parks & Natural Resources) –
balance funding reductions with service
demands
> Elimination of $240K in Prop A maintenance funding
 Loss of 5 limited-term (full-time) employees
» Delay to small tree care & out-of-cycle trimming
> Insufficient resources to effectively manage high
profile beautification project requests
 Not able to design or deliver project requests in
timely manner
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Public Works
FY 2015 Key Issues and Strategies
• Key Issue (Building Maintenance) – fund
operating at deficit
> Eliminate operation deficit by end of FY 2019
 Address increased costs not included in rates
» Examples – alarm monitoring, plymovent
maintenance & fire extinguisher replacement
 Conduct expert review of Building Maintenance
Systems operations
» Determine appropriate mix of services/trades
 Realign FTEs to accurately reflect where labor is
spent
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – exemplary maintenance of City
infrastructure through increased productivity
> Develop in-house paving program (Gas Tax)
 Hydrostatic dual drum roller - $54,000
 Milling machine - $152,600
 Additional asphaltic-concrete material - $50,000
 Compliment asphalt paver purchased in FY 2014
 Increase productivity - 250,000 to 350,000 SF/year
 Save equipment rental costs - $500/day roller &
$336,000/over 5 years milling machine
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – exemplary maintenance of City
infrastructure through increased productivity
> Implement recommendations of Parks Maintenance
Operational Analysis
 Establish park maintenance policies & procedures
 Implement park maintenance work order system
 Assess/enhance productivity through performance
of time-task analysis of park maintenance
activities
 Adopt maintenance service levels & align
maintenance practices accordingly
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – exemplary maintenance of City
infrastructure through increased productivity
> Add 2.0 FTEs to Street Signs & Traffic Painting
Section (Public Works Maintenance Worker II & III)
 Support infrastructure added since 2009
» Signs – 2,365 & sign posts – 365
» Curb markings – 11,555 LF
» Lane markings – 22,075 LF
 Increase productivity – 18 month maintenance cycle
 Cost - $151,079 (General Fund)
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – increase efficiencies, productivity,
& service delivery
Total Calls Answered
23,030
Total Service Requests
> Expand Pasadena Citizen
Service Center services with
(Web/Mobile App/Calls)
transfer of 1.0 vacant FTE7,914
from Engineering Division
 CentralizeByPublic
Works calls
the Numbers
October - April
 Answer Human
2014 Services & Recreation calls
 Answer
citation
calls on pilot basis
Service LevelParkingAverage
Handle Time per Call
80.54%
1:51

Increase
efficiency
–
allows
departments to focus on
(Calls Answered within 30 Seconds)
Calls Abandoned
Average
Answer
Delay
4% service requests
timely
resolution
of citizen
18 seconds
 Cost - $8,397 (General Fund)
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – increase efficiencies, productivity
& service delivery
> Add 1.0 Project Manager in Building Maintenance
 Provide critical project oversight & management
» Planning & permitting
» Project scheduling & monitoring
» Resource & budget tracking
 Increase productivity – allows trade persons to
focus on project delivery
 Cost - $144,327 (Building Maintenance Fund)
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – increase efficiencies, productivity &
service delivery
> Upgrade Management Analyst IV to V in SMIWM
 Provide needed oversight to Administration,
Recycling & Code Compliance Sections
» Implement Zero Waste Plan
» Streamline & refine recycling programs
» Monitor and track code compliance citations
 Increase productivity – provide better coordination
for consistency & efficiency
 Savings – $89,914 (General Fund)
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – maintain cost effective operations
& provide high quality internal services
> Increase Fleet repair & maintenance hourly labor rate
- $75 to $107 to fully recover costs
 3-year phase in
» FY 2015 - $86
> Remove vehicle replacement discount of $25%
 Increase annual vehicle replacement revenue $600,000
» New vehicle purchases will reduce departmental
maintenance costs
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Public Works
FY 2015 Key Issues and Strategies
• Strategies – maintain cost effective operations
& provide high quality internal services
> Implement recommendations of Fleet Operations
Evaluation
 Establish comprehensive operating procedures
 Right-size fleet to eliminate unnecessary vehicles
 Implement maintenance service levels
 Add mechanics and/or night shift
 Budget for construction of larger/modern shop
facility (long-term)
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