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American Public Works Association

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InfoNOW

• Information and Networking on the Web • Your quickest source for answers to any public works question!

• Fleet now has its own Community

InfoNOW Examples

The City of Roanoke, Virginia is in the process of developing a "non smoking" policy that will be enforced when individuals operate a city vehicle. Are there communities out there that currently have such a policy in place? If so, can I get a copy of the policy? My fax # (540) 853-XXXX.

Thanks for any help you can give. Jim McClung, Fleet Manager

InfoNOW Answers

The City and Borough of Juneau, Alaska has had a prohibition on smoking in municipal facilities and vehicles for several years. This includes all public facilities, including the airport restaurant and bar. There are a few designated spaces inside buildings that meet the criteria in the policy for smoking, but only a few. Attached is the policy. I had some difficulty putting it into a format that meets the size requirements for messages. This should do it.

InfoNOW Examples

Has anyone had experience of lease purchase, guaranteed buy back or just lease of construction type equipment? I would be interested in how it worked for your organization, manufacturers involved, length of contract, did the contract include maintenance and PMI's and if you did save money in the long term.

Thanks Dan Augstin CEM City of Bloomington, IL

InfoNOW Answers

Here in North Carolina the reverse is true. We lease purchase every vehicle and item of construction equipment that we buy. We send the bank a list of the vehicles we are going to buy and borrow the money in one big chunk. We end up saving money because the interest rate on money that we borrow is lower than the interest rate we are earning on invested funds. No matter what the prevailing interest rates are, it is always most advantageous to borrow the funds. This is because of the favorable rates afforded to municipalities. This may not be true in Virginia, but it is worth looking into.

Another positive factor is that leasing everything tends to take the ups and downs out of your capital replacement budget. In the past we got killed in years where we had to replace a motor grader or a fire truck. Under the leasing plan, the capital replacement budget is about the same every year. Just enough to cover debt service payments. The big items no longer cause spikes in the funding requirements .

2006 APWA International Congress and Exposition

Kansas City, MO September 10-13

What you will find at the APWA Congress

• Over 7,000 public works professionals from the public & private sector • Pre-and Post–Congress workshops • 100,000 square feet of exhibit space • Over 150 individual educational sessions • Round Table & Open Forum Discussions • Technical Tours - Fun and social events

APWA Congress Fleet Sessions 2006

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What Public Works Fleet Managers Can Learn from Recent Federal Fleet Initiatives A New Concept for Equipment Purchase Clean Diesel 101: Why, How, and the Money Life Cycle Costing Takes the “Guesswork” Out of Budgeting

APWA Congress Fleet Sessions 2006 (cont.)

• • • •

The Certified Public Fleet Professional Fuel Alternatives: What is the Best Choice for Your Fleet? Hybrid Vehicle Technology: What’s Available and Where We Are Headed Can the Fleet Management Life Cost Cycle Work for You?

Exhibit Floor APWA

Exhibit Floor APWA

Training Seminars

Snow Conference

The Fleet Services Committee develops and sponsors sessions for the APWA Snow Conference

• Fuel Alternatives: Biodiesel, Ethanol and Ultra Low Sulfur Diesel • The Greater New Orleans Expressway Commission and Hurricane Katrina

Two Hour CD-ROM Charge Back Rates

Charge Back Rates

Constructing Fleet Charge-Back Rates in Public Works

This two-hour visual and audio CD-ROM program demonstrates the benefits and methods of effective charge-back rate systems. Find out what costs can be recovered, services that can be sold, rate structures, how to allocate costs, how to determine billable units of service and most importantly, how to calculate charge-back rates.

Know Your Cost

• Areas covered in the course are: • Operating Costs and Budgets • Parts and Fuel Management • Equipment Replacement and Cost Per Mile • Maintenance-Staffing, Service, Repair, Shop Design, Equipment Purchasing and Disposal • Warranty Management • Safety and Accident Cost • Environmental Management • Maintenance Management Policies-Benchmarking • 4 Videotapes • CD-ROM of Presentation Materials

Demonstrating the Value of Your Fleet Management Program

As a fleet manager you know the important role your department plays in the success of other departments, but can you make your case at budget time? Use this book to learn about the attitudes and strategies common to all successful business, and use the sample business plan and service level agreements to demonstrate the value of your fleet management program. The companion CD-ROM contains templates of a sample business plan and customer service agreement. Download them to your computer and use them as the basis for your own documents.

There is also a CD-ROM, based on the APWA publication of the same title, which provides concise and practical advice on how to demonstrate the value of your fleet management program and gain the influence necessary for both you and your agency to be successful.

Publications For Fleet Managers

Shop Rate Guide

• In calculating a shop rate, all aspects of equipment maintenance are taken into consideration. Various options are given depending on the type of equipment and yearly costs to keep the piece of equipment operational (fuel, routine maintenance, parts, etc.).

Vehicle Replacement

• This booklet is designed to provide public managers at all levels including Fleet managers & Public Works directors with the basic guidelines of when and how to replace vital equipment.

APWA Equipment Code

• The APWA code is designed to address the need for a common classification system, which will allow public and private agencies to identify the significant characteristics of their equipment fleets.

Spec Writing 101

• This guide provides an overview of the vehicle and equipment purchasing process, from determining the need within a department through the end result of placing the new unit into service.

Top Ten Performance Measures

• Managers will benefit from practical examples of performance measures and target levels of performance that are used by many public works fleet management organizations across the country.

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Managing Public Equipment

Keep Equipment Up and Running Within Budgets The role of the fleet manager has changed over the years. Maintenance and repair activities once comprised the heart of fleet management. Providing high quality and low cost repair service was “job one” for fleet managers. Today, asset management & related business functions hold equal importance.

COMING SOON

• Certified Public Fleet Manager – new certification course for Public Fleet Managers.

Traveling Fleet Two-Day Workshop

• Fleet Equipment & Shop Management for government agencies.

• This intensive 2-day workshop comes with cost-effective solutions and innovative approaches to daily and long term management dilemmas.

National Fleet Associations

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