Transcript kjjhghgff

Office Lesson 1
Microsoft Office 2007
Basics and the Internet
Microsoft Office 2007:
Introductory
1
Pasewark & Pasewark
Objectives

Office – Lesson 1

2



Explain the concept of an integrated software
package.
Start an Office program from Windows.
Explain the features of the program window.
Know how to use the Ribbon and contextual
tools.
Open an existing Office file.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Objectives (continued)

Office – Lesson 1

3



Save and close an Office file.
Know the shortcuts for opening recently used
files.
Use the Office Help system.
Exit an Office program.
Use a Web browser to visit a Web site.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Vocabulary


Office – Lesson 1

4






Button
Contextual tab
Dialog box
File extension
Gallery
Group
Home page
Icon
Insertion point
Pasewark & Pasewark








Internet
Link
Live Preview
Menu
Microsoft Office 2007
(Office)
Mini toolbar
Office Button
Program window
Microsoft Office 2007: Introductory
Vocabulary (continued)


Office – Lesson 1

5





Quick Access Toolbar
Ribbon
ScreenTip
Scroll bar
Shortcut menu
Sizing button
Status bar
Tab
Pasewark & Pasewark







Task pane
Title bar
Toolbar
Uniform Resource
Locator (URL)
Web browser
Work area
World Wide Web (Web)
Microsoft Office 2007: Introductory
Introducing Microsoft Office 2007

Office – Lesson 1

6





Microsoft Office 2007 (or Office) is a
collection of software programs.
Word is the word-processing program.
Excel is a spreadsheet program.
Access is a database program.
PowerPoint is the presentation program.
Outlook is the program used for e-mail,
contacts, and scheduling.
Publisher is the desktop publishing program.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Introducing Microsoft Office 2007
(continued)
Office – Lesson 1

7


Starting an Office Program: To start an Office
program, click the Start button on the taskbar, click
All Programs, and then click Microsoft Office.
Exploring the Program Window: A program window
is the rectangle that contains the open program,
tools for working with the file, and the work area.
Using the Ribbon: The Ribbon is “command central”
for the Office programs. The tabs on the Ribbon
organize the commands into related tasks, and then
into groups.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Introducing Microsoft Office 2007
(continued)
Office – Lesson 1

8



Each button has an icon or words to remind you of
its function. A gallery shows the options available for
a command. Galleries can also appear directly on
the Ribbon.
Live Preview lets you see how a gallery option
affects your file without making the change.
The Dialog Box Launcher opens a dialog box or task
pane to choose additional settings.
Understanding Contextual Tools: Contextual tabs
appear on the Ribbon only when you select certain
items in a file. A toolbar contains buttons that you
can click to perform common tasks.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Introducing Microsoft Office 2007
(continued)
Office – Lesson 1

9

The Ribbon is actually a large toolbar. Office
2007 also has a contextual toolbar, the Mini
toolbar. It contains buttons for common
formatting commands.
Shortcut menus appear when you right-click
something in the program window. They
contain lists of commands that you are most
likely to use with the item or text you rightclicked.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Using the Office Button to Open, Save,
and Close Files

Office – Lesson 1

10

In all Office programs, you open, save, and close
files in the same way—with the Office Button.
Opening an Existing File: Click the Office Button to
open the Office menu, and then click Open. From the
Open dialog box, you can open a file from any
available disk or folder.
Saving a File: The Save command saves a file on a
disk using its current name and save location. The
Save As command lets you save a file with a new
name or location.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Using the Office Button to Open, Save,
and Close Files (continued)
Office – Lesson 1

11


Each program has a different file extension, which is
a series of letters Office adds to the end of a file
name to identify in which program the file was
created. Examples include .docx and .pptx.
Closing a File: Click the Office Button and clicking
Close.
Two Shortcuts to Open Recently Used Files: 1) Click
the Start button, then click Recent Items on the Start
menu or 2) Click the Office Button. The Recent
Documents list appears on the right side of the Office
menu.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Getting Help in Office
Office – Lesson 1

12

Using ScreenTips: A ScreenTip is a box that
appears with helpful information when you point to a
button. To view a ScreenTip, you just point to a
button—do not click it.
Using the Help Window: To get specific help about
topics relating to the program you are using, you use
the Help window. To open the Help window, click the
Microsoft Office Help button located near the upperright corner of the program window.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Exiting an Office Program

Office – Lesson 1

13
The Exit command, which is located on the
Office menu, closes the open Office program.
If you have only one file open in that
program, you can also click the Close button
on the right side of the title bar. If you have
not saved the final version of your file, a
dialog box opens, asking whether you want
to save your changes.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Viewing a Web Page

Office – Lesson 1

14


The Internet is a vast network of computers located
all over the world and linked to one another.
The World Wide Web (or Web) is a system of
computers that share information by means of links
on Web pages.
A link is text (often colored and underlined) or a
graphic that you click to “jump” to another location or
Web page.
A Web page is a document specially formatted to be
displayed on computers connected to the Internet.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Viewing a Web Page (continued)

Office – Lesson 1

15


To find a Web page, the Web uses an address
system
To view Web pages, you need special software
called a Web browser.
To go to a specific Web page, you click the Address
bar in your browser, type the URL, and then click the
Go button or press the Enter key
Click the Home Page button to load your home
page, which is the first page that opens when you
start your browser.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary
Office – Lesson 1

16


Microsoft Office 2007 is a combination of programs that
can include a word-processor program, a spreadsheet
program, a database program, a presentation program,
a schedule/organizer program, and a desktop
publishing program. The files of these programs can be
used together.
Office programs can be started by clicking the Start
button, clicking All Programs, clicking Microsoft Office,
and then clicking the program name.
The basic parts of the program window are similar in all
of the Office programs.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
Office – Lesson 1

17


The Ribbon is “command central” for all the Office
programs. Commands are organized in groups on tabs
on the Ribbon. You click a button to choose the
command you want. Some buttons open a menu of
additional commands or a gallery of options.
Contextual tabs on the Ribbon, the Mini toolbar, and
shortcut menus are tools that appear when you work
with a specific object in the program window.
You can open an existing file from the Office menu.
The Open dialog box appears, enabling you to open a
file from any available disk or directory. No matter
which Office program you are using, the files are
opened, saved, and closed the same way.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
Office – Lesson 1

18



Open recently used files quickly by clicking the file name in the
Recent Documents list on the right side of the Office menu. You
can also click the Start button, and then click Recent Items to list
the most recently used files.
To exit an Office program, click the Office Button and click the Exit
button, or click the Close button on the program window title bar.
The Office Help system provides additional information about the
many features of the Office programs. If your computer is
connected to the Internet, you see Help topics and additional
information from Microsoft Office Online.
Internet Explorer is a Web browser used to view Web pages.
Pasewark & Pasewark
Microsoft Office 2007: Introductory