Transcript Microsoft Office XP: Introductory

INTRODUCTORY MICROSOFT WORD
Lesson 7 – Working With Documents
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Introductory Course
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Objectives
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Switch between documents.
Copy and paste text between documents.
Insert page breaks.
Work with multipage documents.
Insert headers and footers.
Create footnotes and endnotes.
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Objectives
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Create a section with formatting that differs
from other sections.
Apply styles.
Insert and format tables.
Organize a document in Outline view.
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Terms Used in this Lesson
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Endnote
Footer
Footnote
Header
Page break
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Pane
Section
Style
Table
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Switching Between Documents
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The ability to work in more than one
document at a time is a useful feature in
Word.
When a new document is opened or created,
Word displays it on top of the document that
is already open.
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Taskbar
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Buttons corresponding to open documents
are displayed on the taskbar.
Click the button on the taskbar to make the
document the active window.
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Word - Lesson 7
Copying and Pasting Text Between
Documents
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Text can be copied and moved between
documents the same way it can be copied
and moved within a document.
Copy the selected text to the Clipboard
from the open document. Open the second
document. Paste the text at the insertion
point.
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Inserting Page Breaks
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Page Break – the place where one page
ends and another begins.
Word automatically inserts page breaks
where necessary.
Page breaks can be inserted manually by
choosing Break on the Insert menu.
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Splitting Windows
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Two parts of a document can be viewed at
once by splitting the window. Choose Split on
the Window menu.
Pane – an area of a split window that
contains separate scroll bars that allow you
to move through that part of the text.
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Go To Command
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Go To – allows you to skip to a specific part
of a document.
Choose Go To on the Edit menu.
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Viewing Hidden Characters
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Show/Hide ¶– allows you to view hidden
formatting characters such as spaces,
paragraph returns, and end-of-line marks in a
document.
Click the Show/Hide ¶ button on the
formatting toolbar.
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Word Count
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Word Count – counts the pages, words,
characters, paragraphs, and lines in a
document.
Choose Word Count on the Tools menu and
the Word Count dialog box appears.
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Word - Lesson 7
Word Count Dialog Box
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Header and Footer
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Headers and footers contain information
such as the date and page numbers.
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Header – text printed at the top of each page.
Footer – text printed at the bottom of each page
Choose Header and Footer on the View
menu. The Header and Footer toolbar
appears.
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Footnotes and Endnotes
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Footnotes and endnotes are used to
document information such as quotes.
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Footnotes – printed at the bottom of each page.
Endnotes – printed at the end of a document.
Choose Reference on the Insert menu and
Footnote on the submenu. The Footnote and
Endnote dialog box appears.
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Word - Lesson 7
Footnote and Endnote Dialog Box
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Formatting Sections
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Section – part of a document where you can
create a layout that is different than the rest
of the document.
Choose Break on the Insert menu. The Break
dialog box appears.
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Word - Lesson 7
Insert Break
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Applying Styles
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Style – predefined set of formatting options
that have been named and saved.
Choose Styles and Formatting on the Format
menu or click the Style and Formatting button
to open the Styles and Formatting task pane.
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Word - Lesson 7
Styles and Formatting Task Pane
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Inserting a Table
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Table – arrangement of text or numbers in
rows and columns.
Click the Insert Table button on the Standard
toolbar or choose Insert on the Table menu,
then Table on the submenu. The Insert Table
dialog box appears.
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Word - Lesson 7
Insert Table Dialog Box
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Organizing a Document in Outline View
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In Outline view, Word formats headings with
built-in heading styles.
Switch to Outline view by clicking the Outline
View button. The Outlining toolbar appears
and an outline symbol appears.
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Organizing a Document in Outline View
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A + (plus) symbol before a heading
indicates that subheadings or body text are
below the heading.
A – (minus) symbol indicates that no
subheadings or body text are below the
heading.
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Word - Lesson 7
Outlining Toolbar
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Assigning Outline Levels to
Paragraphs
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Switch to Print Layout view to create a
document in outline form without visible
formatting.
Choose Paragraph from the Format menu.
On the Indents and Spacing tab, click the
appropriate level.
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Summary
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Switching between documents is easily done
by clicking a document’s icon in the taskbar.
You can copy and paste between documents
just as you can within a document.
Page breaks can be inserted manually by
choosing Break on the Insert menu.
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Summary
Word - Lesson 7
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Commands that are useful for formatting and
editing long documents are: the Split
command, the Go To command, the
Show/Hide ¶ command, and the Word Count
command
Headers and Footers contain information
such as the date and page numbers. They
are found at the top and bottom of a page.
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Summary
Word - Lesson 7
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A footnote or endnote is used to document
information such as quotations. Footnotes
are printed ant the bottom of a page.
Endnotes are printed at the end of the
document.
To create different page layouts within a
document, divide the document into sections.
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Summary
Word - Lesson 7
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Styles are predefined sets of formatting
options that add consistency to a document.
Tables are used to show data in columns and
rows.
Outlines are useful for creating a document
with a hierarchical structure. Use Outline
view to see formatting.
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Summary
Word - Lesson 7
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Use Print Layout view to assign outline levels
to paragraphs, which does not change the
appearance of the document.
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