Transcript Microsoft Office XP: Introductory

INTRODUCTORY MICROSOFT WORD
Lesson 3 – Helpful Word Features
Microsoft Office XP:
Introductory Course
1
Pasewark & Pasewark
Objectives
Word - Lesson 3






2
Use AutoFormat As You Type, AutoComplete, and
AutoText.
Make corrections using AutoCorrect, automatic spell
checking, and automatic grammar checking.
Check the spelling and grammar of a document.
Insert the date and time.
Use the Thesaurus.
Find specific text and replace it with other text.
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Terms Used in this Lesson
Word - Lesson 3

3




AutoComplete
AutoCorrect
AutoFormat As You
Type
Automatic grammar
checking
Automatic spell
checking



AutoText
Spelling and
Grammar Checker
Thesaurus
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Word - Lesson 3
Automatic Features
4



AutoCorrect – corrects common
capitalization, typing, and grammatical errors
as you key.
AutoFormat As You Type – applies built-in
formats to text as you key.
AutoText – stores frequently used text so it
does not have to be rekeyed each time it is
used.
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Word - Lesson 3
Automatic Features
5



AutoComplete – suggests an entire word
after keying the first few letters.
Automatic Spell Checking – identifies
spelling errors as you type with a wavy red
line.
Automatic Grammar Checking –
identifies grammatical errors with a wavy
green line as you type.
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Spelling and Grammar Checker
Word - Lesson 3

6

Spelling and Grammar Checker – used to
check the spelling and grammar of a
document after you finish keying.
Choose the Spelling and Grammar command
on the Tools menu or the Spelling and
Grammar button on the Standard toolbar.
The Spelling and Grammar dialog box
appears.
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Word - Lesson 3
Spelling and Grammar Dialog Box
7
See Figure 3-12 in student book,
Spelling and Grammar dialog box
(Spelling)
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Inserting the Date and Time
Word - Lesson 3


To insert the date and time into a document,
choose Date and Time from the Insert menu.
The Date and Time dialog box appears.
The date will be updated each time the
document is opened if the Update
automatically box is checked.
See Figure 3-14 in student book,
Date and Time dialog box
8
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Thesaurus
Word - Lesson 3


Thesaurus – finds a synonym for a word in a
document.
Select the word and choose Language from
the Tools menu and Thesaurus from the
submenu. The Thesaurus dialog box
appears.
See Figure 3-15 in student book,
Thesaurus dialog box
9
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Find and Replace Commands
Word - Lesson 3

10

Find and Replace – editing commands that
find a specific word in a document and allow
you to replace it with a new word.
Choose Find or Replace on the Edit menu
and the Find and Replace dialog box
appears.
See Figure 3-17 in student book,
Replace tab in the Find and
Replace dialog box
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Summary
Word - Lesson 3

11


Automatic Features in Word – AutoCorrect,
AutoFormat As You Type, AutoText,
AutoComplete.
Automatic spell checking identifies
misspelled words with a wavy red underline.
Automatic grammar checking identifies
grammatical errors with a wavy green
underline.
Microsoft Office XP: Introductory Course
Pasewark & Pasewark
Summary
Word - Lesson 3

12


A date can be inserted in a document using
the Date and Time command on the Insert
menu.
The Thesaurus is used to find a synonym for
a word in the document.
The Find command searches for a specific
word in a document. The Replace command
replaces the word in the Find what box with
another word or phrase.
Microsoft Office XP: Introductory Course
Pasewark & Pasewark