Transcript Outlook Lesson 1 Outlook Basics and E-Mail

Outlook Lesson 1
Outlook Basics and E-Mail
Microsoft Office 2010
Introductory
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Objectives
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Start Outlook.
Create a list of contacts.
View, sort, and print the Contacts list.
Send, receive, and print e-mail messages.
Create and use an Address Book.
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Objectives (continued)
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Create a contact group.
Create a signature.
Attach files to e-mail messages.
Create, move, and archive folders.
Search, save, and delete e-mail messages.
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Microsoft Office 2010 Introductory
Vocabulary
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Address Book
archive
contact
e-mail
Navigation Pane
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Quick Steps
Reading Pane
Ribbon
signature
Spam
Microsoft Office 2010 Introductory
Introducing Outlook
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Outlook is a desktop information manager
with features that allow you to:
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Send and receive e-mail
Schedule events and meetings
Store information about contacts
Create to-do lists
View interactions such as e-mail, instant
messaging, and Voice over Internet Protocol
(VoIP) phone calls
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Microsoft Office 2010 Introductory
Starting Outlook
To start Outlook, click All Programs on the
Start menu, click Microsoft Office on the
submenu, and then click Microsoft Office
Outlook 2010.
In Outlook, the Ribbon places the basic
commands you use the most on tabs.
The Navigation Pane provides centralized
navigation to all parts of Outlook.
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Microsoft Office 2010 Introductory
Starting Outlook (continued)
Outlook window
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Microsoft Office 2010 Introductory
Creating a Contacts List
A contact is any person or company in your
Address Book.
Your Contacts list can contain e-mail,
address, phone, a picture, video, and other
information and activity.
To add a contact, click the Contacts view
button in the Navigation Pane. On the
Ribbon, click the Home tab, and then click
the New Contact button.
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Microsoft Office 2010 Introductory
Creating a Contacts List
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New Contact window
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Microsoft Office 2010 Introductory
Creating a Contacts List
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To change how you view all your contacts,
on the Home tab, in the Current View group,
click a view option.
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Microsoft Office 2010 Introductory
Using E-Mail
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E-mail (electronic mail) uses a computer
network to send and receive messages.
To use electronic mail, you need an e-mail
address such as: [email protected].
Outlook provides settings that you can
modify when sending and receiving
messages, such as the message’s
importance level.
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Using E-Mail (continued)
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You can modify the basic formatting features
of your message, such as the font, size,
color, and text alignment.
The Mail section of the Navigation Pane
contains mail folders, such as the Inbox
folder for incoming mail, and the Outbox
folder, which stores outgoing mail.
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Microsoft Office 2010 Introductory
Using E-Mail (continued)
New Message window
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Microsoft Office 2010 Introductory
Creating an Address Book
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To make sending an e-mail message easier,
you can access names and addresses from
the Address Book, a collection of personal
and professional contact information.
To display the Address Book, make sure the
Mail Pane is open and then on the Ribbon,
on the Home tab, in the Find group, click the
Address Book button.
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Microsoft Office 2010 Introductory
Creating an Address Book
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View contacts in the Address Book window
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Microsoft Office 2010 Introductory
Creating an Address Book
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To open the Address Book while creating a
new e-mail message, click the To button in
the Message window.
Contact groups are collections of contacts
that make it easy to send a message to a
group.
To add a unique look to your messages,
create your own signature.
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Microsoft Office 2010 Introductory
Creating an Address Book
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Outlook enables you to attach a variety of files
to e-mail messages and send them to others.
The process of organizing, storing, and saving
old documents is called archiving.
You can save your e-mails in different file
formats such as text and HTML.
You can use the Search Inbox box to find email messages matching specific criteria.
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Microsoft Office 2010 Introductory
Outlook Lesson 1
Summary
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In this lesson, you learned:
 Outlook is a desktop information manager that helps
you organize information, communicate with others,
and manage your time. You can use the various
features of Outlook to send and receive e-mail,
schedule events and meetings, store information
about business and personal contacts, create to-do
lists that integrate with your appointments, record
information about interactions, create reminders, and
subscribe to online content feeds.
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Microsoft Office 2010 Introductory
Summary (continued)
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The Contacts list is a useful tool where you can store
mail, phone, and other information about people and
companies. You can view or print your contacts in
several ways, including as address cards or as a phone
list.
E-mail has is an essential global communications tool,
accessible from many different devices. In addition to
your computer, you can use e-mail from pocket PCs that
can also play games, or smartphones, such as
Blackberries and iPhones.
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Microsoft Office 2010 Introductory
Summary (continued)
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Most of the time you will be sending e-mail messages
to the same people. To make sending an e-mail
message easier, you can use an Address Book,
listing the addresses that you use most often.
Using contact groups to send the same message to
several people is efficient and allows you to use or
modify the list however you need.
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Summary (continued)
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Adding an electronic signature to your e-mail
messages helps set the right tone for your contacts
and correspondence. Outlook allows you to attach
background color, photos, and graphics for a
distinctive touch.
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Microsoft Office 2010 Introductory
Summary (continued)
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Using Outlook, you can send e-mail messages to
others connected to your network or to anyone
around the world with an Internet connection. Outlook
enables you to attach a variety of files to e-mail
messages and send these files to others. You can
view and organize your messages in a variety of
ways, as well as archive them and save them to your
computer.
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Microsoft Office 2010 Introductory