Transcript Document

BUS 1040 Project Management
Week 10
Let’s get a sense of direction
Presented by Professor Fred Pentney
Wk. 10 Agenda:
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Collect Assignment at start of class and review
Estimate Quiz
More Scope control methods and documents
Earned value - basics
Team performance issues
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New Learning Close out phase
The Project Summary Report
Group work in class
Home assignment
Estimate quiz
You will receive two forms identical forms other than
one is marked ‘A’ and the other ‘B’.
Complete the Quiz on sheet ‘A’ and hand in to
Instructor. Keep ‘B’ for the review.
Note re: estimates provided by Dick Cheney’s company
Halliburton Inc. subsidiary KBR:
$43.4 million estimated vs. $12.8 million really needed on one
contract to feed US troops.
Toronto Star, March 12, 04
That’s serious padding ($33.5 million worth).
Status Reports feedback
Need individual Team Member’s
contribution, i.e. as a % of their
assigned work which actually
completed.
Indication of overall status of the
project – on budget, on time, quality.
Direction to Team Members for next
period - understand perf. stds.
Meeting Agenda and minutes feedback
Agenda should inform recipient of all needed
information to plan for the meeting
An action plan should be developed from each
meeting.
Encouragement and support should be
provided.
Minutes are legal documents and must be
accurate and formally approved (adopted)
at next meeting.
Measuring spending and effort
$ actually spent vs. planned at a point of time= cost variance (CV)
# of labour hours work completed vs. baseline plan = schedule variance
(SV)
Be able to calculate differences
Over spent $200 on budget of $1000 CV = $
/ %
40 hours over planned time of 80 hours SV =
%
Combining these variance provides us with the Earned Value on the
project.
BUS 1040 Project Management:
Team Contribution Marks
are hereby granted to:
You, the Student
for outstanding performance and lasting contribution on
Your Final Group Project
Granted: Weeks 8-11, 2004
By: Professor Fred Pentney
Team Member attitudes during
development stages
Forming: Dependent, insecure – needs direction
Storming: Independent – want to get on with tasks or
pulls way, regardless of where rest of group is. Anger,
frustration, disagrees with process
Norming: Brainstorm, conflict resolution. Accepts roles.
Accept and con fide in others. Camaraderie.
Performing: Interdependent – blends own needs in with
those of the team. Sub teams to problem solve.
Stages of Team development – Project
manager role during the stages.
Team and PM
Forming: Gives direction and structure, reduces
anxiety. Project objective, plan, process constraints
Storming: Clarification and some direction. Gives
individual responsibilities and guidance. Listens.
Norming: Improves procedures. Transfer control and
decisions to team. Gives recognition.
Performing: PM focuses on Scope controls. Mentors,
supports facilitates,
Team Characteristics (optimum)
1.
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5.
A clear understanding of project
objective
Clear expectations of self and others
Results orientation
Hi cooperation and collaboration
Hi level of trust.
Method: Agree on a Team Marking standard
for weekly work
Problem solving – nine steps.
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9.
Develop problem statement
Identify potential causes
Gather ideas and identify probable cause.
I.D. possible solutions
Evaluate alternative solutions
Choose the best solution
Revise the Project plan
Implement the solution
Monitor if problem resolved
Scope control methods
Issues logs
Change order requests
Configuration changes
Team performance correction
Communication with customer
Resources for this week
www.projectnet.com Team build articles
Class Home page for the Case summaries.
Project Close Out
Review agenda and guidelines/report
Client satisfaction assessment
Audit documents and audit
performance
Set filing procedures and access to
docs
Project Summary Report – use Verzuh
book format.
The Project Summary Report
Verzuh p. 243 final paragraph
Need one for each Project – would distribute
to selected Stakeholders - developed at
end of Close Out stage
Include a section for info from Customers,
Vendors and Management.
Each Team Member contributes their
experience of working on the project what went well and what to do differently.
Topics: Communication, Estimating, Risk
Management, change Control
Group Presentation guidelines
10-12 minutes per Team
Dress comfortably, no need to dress up.
Each Team Member speaks two mins.
Well rehearsed – discuss
Body language- group and individual
Cue cards vs. sheets – don’t pass on
Peer marking – discuss
Select presentation order.
Final Written Project Guidelines
Hand in at start of Class - Wk. 11 – not when
the Student with the Report arrives.
Suggest Group has a back up ‘second copy’ so
that if one person is late another can hand
in Report on time.
If late will receive a max mark of 50% (pass)
if it meets that standard.
BUS 1040 Home Assignment for Wk. 10
Work on Final Group Project Written Report
Home assignment:
Develop a Project Summary Report
Include all key items as per Verzuh Text
Hand in at beginning of class Wk. 11
Each Team Member contributes a section and
receives two marks.
Include a copy of the Summary Report in
your Final Written Project.