Transcript Project Management Bus 1040

Project Management, Bus 1040. Wk. 8 Agenda.
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Mid Term Test Review
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New learning – process (the SCIENCE):
Resources considerations. Estimates. Verzuh p. 153-187
Soft skills development (the ART)
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3M the movie. Use movie content as bridge to new learning
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Project control through Communication
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Communication (Art) and Documentation (Science) Verzuh p. 219-235
Types of meeting and effectiveness. Status Reports.
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Group work in class. Design a Status Report with your Group.
Complete during week. Submit next Wk. (9) for marks.
Project of the week. Salt Lake City, Mormon Temple
Mid Term Test review. Lessons
learned. Focus on remainder of course
Questions and answers feedback
 Risk management for weeks 8-13
 Focus on 2nd half term material
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Course focus Wk’s. 8-14
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The people (art) side of projects combined with science
during the Execution and Close out phases
Estimates, budgets and resources
Monitoring and controlling the project
Control documents - various
Communication and meetings
The Project Manager personality and skills
The Teams: development and dynamics
Types and effectiveness of organizations
Negotiation and conflict resolution
Project Close out
Apply learning's to your Final Group Projects: create the documents
for your Written report. Apply the soft skills to your Group activities.
Resources on the project Verzuh p. 173-178
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Define resources – make a list:
People, equipment, machines, tools, facilities
and space.
Differentiate from materials?
Estimating resources and materials
Levels of accuracy?
Estimating levels of
accuracy
Top down (Mgt.): No actual info. just
industry experience: Ball park
 Previous project info. avail.: Order
of Magnitude
 Detailed: bottom up completed by
the team members. Parametric is
one bottom up method.
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Estimating continued:
Labour – include benefit costs
 Equipment – include all costs
 Materials – every item included,
usually are consumed or used.
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Estimates - controlling
What might happen to cause the
estimate to be inaccurate?
 Budgeting: must have a cash flow
schedule to control expenditures
during the project.
 Give examples of cost overruns on
projects recently in the news.
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Movie – bridge and key learnings
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Note organizational culture and type
Is this a project oriented organization?
Note decision criteria for projects
Path from R.F.P. to proposal to
operations?
Note politics at work
Presentation skills needed
Create a checklist and evaluate the final
presentation in the movie.
The Project Manager
Strengths/skills &
Responsibilities are:
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Leadership-plan,
organize, control
Communicateobjectives
Develop people
Interpersonal skills
Cope with stress
Problem solve
Time management
Action checklist for P.M.
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Proactive
Inspires by example. Stays calm
Has systems in place
Participative style
Delegates
Gives recognition
Creates learning environment
Make work fun
Communication
Right information, to the right
people at the right time
 Meetings. Status reviews, Technical
design review or problem solving
 Face 2 Face. Active listening
 Electronic
 One minute meetings
 Written
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Communication Matrix – in final Exam
Who
Method What:
e.g.
e.g.
Email
Status
reports
Joe
R
W
Bill
R
w
Mary
R
How
freque
ntly weekly
R
R
R
Effective Meetings. Use these guidelines for your project group meetings.
If you are leading a meeting remember:
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Define the purpose of the meeting.
Why is this meeting necessary? What will happen if the meeting isn't held?
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Keeping the objective in mind, who should attend the meeting?
The ideal committee size is four to ten.
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Prepare an agenda.
A written agenda not only guides everyone through the meeting, but helps people prepare
During the meeting be sure to:
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Start the meeting on time.
People who are late will make more of an effort to be on time for the next meeting
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Follow the agenda.
Introduce the action that needs to be taken for each item
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Keep the meeting moving.
Focus the group on the matter at hand and keep the discussion on track. Get everyone to
participate. Ask questions of people who aren't contributing to bring them into things
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Don't let people keep on talking if the discussion is going nowhere.
Close the discussion when a consensus has been reached.
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Try to end the meeting on a positive note.
After the meeting remember to send out minutes to all those who attended. Include:
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Date, time, place, and names of those who attended
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Brief summary of the discussion of each item on the agenda
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Results of any votes that were taken
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What action will be taken as a result of the meeting
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Time, date, and place for the next meeting.
Team Meeting in Class
Using the Delegation checklist
provided discuss and evaluate your
Team’s effectiveness in
communication, etc.
 Submit a copy of your scoring to the
Instructor with names of all persons
who were present
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Team progress to date?
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Executive overview
completed?
Assembling all document
templates blanks. R.F.P.
criteria specified.
Responsibility Matrix for
team
Communication Matrix for
team
Risk management I.D. and
strategy
WBS hi level planning
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Each Team Member has a:
WBS, Task list, schedule,
network diagram
Estimates and resources
list from each Team
member.
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New learning:
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Contribute current info. to
the Team Status Report -
Status Reports – are essential
documentation on the project
In class; use these guidelines to start your Group Status
Reports. Create a template for future use. These are
sample info. – add on as per discussion and your
research.
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Define the reporting periods
Accomplishments since last report
Current deviation from baseline. Cost and time.
Resolution of previously I.D’d items?
New potential or real problems
Plan for action for I.D.’d items
Achievements aimed for (milestones) re: goals
Home assignments:
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Work with group on Final Project
Use your Team’s Status Report template
complete it with current status info.
Each Team Member provides Status
Report data using the Team’s template
and gives it to Project Manager
Project Manager summarizes inputs on a
Team Status Report and gives all
documents to Instructor for posting
marks (2)