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BUS 1040 Project Management Week 12 Agenda: Collect Group Final Written Project - see next slide for deadline Group Presentations. See slide for your day of the week. Team Quiz on Team function. Team Quiz on Project Manager. Review this week’s PowerPoint. Home assignment – review next week’s quiz on web site Project Organizations. BUS 1040 Wk. 12 Professor Fred Pentney 1 of Final Written Group Project etc. Collecting in the first 10 minutes of class. After that will be considered late Lates will receive a max. mark of 50% if it meets that grade. Marks for Written report and Presentation will be provided on Web CT prior to you writing your Final Exam so you know your current earned marks entering Exam. No corrections to Weekly posted marks will be made after Week 12. BUS 1040 Wk. 12 Professor Fred Pentney 2 of BUS 1040 Project Management Week 12 This Monday – see other lists class only Wk.11 completed VAGC Pools Charity Rollerthon The Stadium Consortium Wk 12 Presentation - Wk. 13 Presentation Start with JieZhang Jie Zhang and Group – go first in Wk. 12 Rally in Asia URBN MCN. Pet Lovers 4 Guys and a Girl T1 Sportsmark The Matt Cortez Treo Banquet Yellow Jackets BZZZ Skeeters The Leftovers or Fred •10 mins each plus set up . Please no “Traffic” during presentations •Break. Exam review BUS 1040 Wk. 12 Professor Fred Pentney 3 of BUS 1040 Project Management Week 12 This is Wednesday class only – see other lists Wk 12 Presentation Wk. 13 Presentation The Ryan Durhn Quintet The Rob Patterson Quartet Car Convention Anshul Jain Group Jon Wycoco and the Projecteers Team Funk “4” Life Raquel Daley and Company GBC Management Group Euro Trip Lawrence and friends The Newton Group •10 mins each plus set up . Please no “Traffic” during presentations •Break then finish presentations. Then Quizzes. Team and Project Manager. Exam review BUS 1040 Wk. 12 Professor Fred Pentney 4 of BUS 1040 Project Management Week 12. This is Friday class only – see other lists Wk 11 Presentation Wk 12 Presentation Wk. 13 Presentation New Wave Store Design Group Has Wet Willies Bar Wedding The The B’day Planning Group The Fundraisers List True Love Weddings And For Freedom of Speech Who The rest? •10 mins each plus set up . Please no “Traffic” during presentations. Break then finish presentations. •Then Quizzes. Team and Project Manager. Exam review BUS 1040 Wk. 12 Professor Fred Pentney 5 of Type of Exam T and F Multiple choice. You will be given a choice of 1 extra question for SA Short Answer – space limits provided. a) Will ask for checklists for problem solving b) Will give scenarios and you apply to provided blank forms Long Answers. Total score 100. Worth 30% of Term marks. BUS 1040 Wk. 12 Professor Fred Pentney 6 of Planning for marks. To assist you during exam review period Quizzes will all be on web site. Must come to class for answers. Let Instructor know your comfort level on various topics. Need feedback early enough so Instructor can work with you! Extra tuition avail. Doesn’t have to be with your own class. i. ii. iii. Mon. After 6 PM. Room 218 St. James Every Wed. 12.30 PM meet Room 124 in Financial Building - see notice Fri. 2.05. 30minutes only. Meet Room 124 in Financial Building see notice Other times by appointment. Send questions by Email. Answers posted on Y.A.Q. web page for all students to review. Check it out . BUS 1040 Wk. 12 Professor Fred Pentney 7 of Key review study areas Revisit: Relationships of R.F.P. to Proposal, Plan and Project Relationship of the WBS to Responsibility Matrix, Estimate, Schedule and the S.O.W. New from second semester Estimating. Various methods, terms and applications Resources. What are they. Planning and reallocation Monitoring and Controls – see slides ahead Documentation and Reporting – see slides ahead Communication – various methods. Developing a Comm. Matrix Project Close out. Procedures and reports and H.R. factors BUS 1040 Wk. 12 Professor Fred Pentney 8 of Key review study areas continued: Project organizational types/structures and their effect on projects Project Manager characteristics and role Team building and development Effective Meetings Conflict Resolution – Negotiation Ms Project. Software pros and cons. Use of MS Project. Knowing various screens and inputs and reports. BUS 1040 Wk. 12 Professor Fred Pentney 9 of Estimating review: Estimating unknowns-review Estimate a phase rather than whole project. Use your WBS to break down task into really small packages to identify hidden potential costs. Build in some acceptable “cushions” for budget and time Promote efficiencies. Look at the history file of projects. BUS 1040 Wk. 12 Professor Fred Pentney 10 of Review: Monitor and Controls Why do we Monitor? To keep project in control. How do we monitor? Monitor the budget, schedule and performance to assess scope creep Set standards and benchmarks early Record variances from forecast schedules and budget using Status Reports for input Calculate Earned value using the reported values Calculate Performance Indicators. CPI Respond quickly to indicators of variance – cost and schedule – see other slides BUS 1040 Wk. 12 Professor Fred Pentney 11 of How do we control the project – stop Scope Creep? Scope creep is the most common problem - it can be the schedule, budget or quality that is affected. Assess using your Status Reports information from item #1 1. Review the changes occurring from plan 2. Translate into time, $ and performance (quality) 3. Do a cost benefit analysis 4. Get changes approved 5. Communicate to all who need to know + docs. 6. Monitor the effect of the changes BUS 1040 Wk. 12 Professor Fred Pentney 12 of Scope creep. Plan, monitor, control/correct Plan ahead: Monitor: Control - Team member commitment Know all the stakeholders? Status reports-get theirs and invite to Status meetings S.O.W.-review, involve them Identify how they can influence the project? Open Task reports. 0/20/50/80/100 % Communication plan – and matrix. Set up effective 2 way comm. Ask them for their expectations? Issues Logs. WCB. Make small work packageson responsibility matrix. Develop risk management docs. and strategies Review Gantt charts Strong completion criteriaownership. Get member to “buy in.” Give out copies of Charter Earned Value. Calculate. Network diagram-show where they fit. Team select based on individual strengths and build. Get commitment to the schedule Plan meetings Project status meetings-invite Open task reports-request Make accountable to other team members Sponsor involved BUS 1040 Wk. 12 Professor Fred Pentney 13 of Review controls: Change management Seriously off schedule. Customer slows down schedule. Status Reports. S.O.W. – meet to review and discuss the objectives Check Network diagrams Respond to Open task Reports Set realistic schedules Critical path or float Issues logs Show Team where they fit into the team Shift people resources to other part of the project Change Order requests Revise Work package estimates- Always advise customer of delays Send out info. Status meetings. Advise all necessary stakeholders. Continue to monitor Change requirement specs./blueprints Get the Sponsor involved as necessary Change Functional specs. Communicate to all necessary BUS 1040 Wk. 12 Professor Fred Pentney 14 of Review controls: Change management Seriously off schedule. Customer slows down schedule. Status Reports. S.O.W. – meet to review and discuss the objectives Check Network diagrams Respond to Open task Reports Set realistic schedules Critical path or float Issues logs Show Team where they fit into the team Shift people resources to other part of the project Change Order requests Revise Work package estimates- Always advise customer of delays Send out info. Status meetings. Advise all necessary stakeholders. Continue to monitor Change requirement specs./blueprints Get the Sponsor involved as necessary Change Functional specs. Communicate to all necessary BUS 1040 Wk. 12 Professor Fred Pentney 15 of Close Out Project. Audit your project close. 1. 2. 3. 4. 5. 6. When? Might be at the end of a project phase or on delivery/completion of the project. Need ‘Reports” review –Change Order requests and Issues logs Need financial accounts reconciled Need customer’s formal acceptance of the deliverables Develop a lessons learned log from final meetings and surveys. Poll all participants for input both your Teams, Customer, Management and Vendors: what worked, what should we do differently. Focus on estimating, communication, risk management and change controls. Organize all project documents for future referral/access Pass on necessary documents Celebrate completion, Network. Exchange contact info. BUS 1040 Wk. 12 Professor Fred Pentney 16 of Home assignment Complete the Quizzes provided on web site Project Organizations. Bring your answers to class so we can review them in Wk. 13 BUS 1040 Wk. 12 Professor Fred Pentney 17 of