Transcript Document

BUS 1040 Project Management
Wk 13, April 5-9, 2004 Final Exam review
Education’s purpose is
to replace an empty
mind with an open one.
Malcom. S. Forbes
There are some good tips on these slides of what will be in
the exam. Start reviewing and practicing early.
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Agenda
Housekeeping. List Student requiring time
 Review Final Written Report Marking
 Exam detail. Two hour. TF. MC. SA. LA.
 Review attached PowerPoint topics
 Complete Project Organizations Quiz
 Final Presentations
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Final Presentations, order
1.
2.
3.
4.
5.
6.
Urbn
4 Guys and A Girl
One More Chance. Matt Cortez Treo
Jack and Jill and the Yellow Jackets
The Omega Freshmen
Foot Works (The Leftovers)
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P. Mgt. what do we do and
when?
Relationship of R.F.P. to proposal to
project, to project stages, to operations.
 Explain how all the individual steps fit
together.
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Tex
t
Exec
Text
ute
Text
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Define
Plan
Opera
Text
Close
tions
out
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Communication and
documentation
See Quiz answers for key questions.
 See other Power Points for specifics.

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Projects in organizations
Types of organizational structures
 What they look like. Reporting functions
 The affect on the Project Manager re:
authority, power, resource attainment and
control.
 The affect on the Team Members
 See Quiz answer for key questions.

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The Project Manager review
Skills and strengths and attitude of a good
Project Manager.
 How would the above be evident?
 See the Project Manager Handout. Special
attention to Quiz answers we highlighted
during review.

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Teams and their dynamics
4 stages
 Behaviours of members at each stage
 What the Manager should do at each
stage?
 See the Team Quiz Handout. Special
attention to Quiz, indicated questions when
we completed the review of answers.

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Estimating
Know all the information that was on the
Estimate Quiz in Wk. 9 handouts.
 Know how to apply the P.E.R.T formula to
$ estimates Remember this can be used
for time or $
 R=O+P+ (4xM)/6.
 Know the difference between resources
and materials and a few examples

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Estimating on the project.

Name the steps in creating a bottom up estimate.
i.e. Start with the S.O.W.
Use the procedure that was recommended in your
Final Group Written project for each Team
Member to complete.

What is the difference between an Estimate and a
Budget?
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Resources
Know the difference between Resources
and Materials
 Know what Resource allocation means
 Know what leveling means.
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If you added in more resources would it
change the Baseline? Yes, because it
would mean extra hours, or $ costs, or
both.
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Earned value and it value on the project.

Controlling $ and time, critical ratios- calculate –
basic calculation

Cost Variance (CV $ ) and (SV Time or $)
Understand the concept of Earned Value.
Its not how much you have spent. Its not how much
you have said you have done. It’s the value of
what you have done compared to what you
should have done.
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Monitoring and control

Types of reports - basic example of use
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Status Reports
Be able to specify the key reasons for
using a Status Report
 Define the key information that should
always be collected and reported!!!!!!!!
 Who would receive the Status Reports?
 Would they all receive the same Report/
information?
 Why not?
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Status Reports
See the PowerPoint for what should be in a
Status Report.
 Complement that list with some items
from the sample handout provided in
class?
 What would you ask Team members to
provide so that you could compile some
data for the Status Report?
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Communication
Types of meetings. 4 types
 Agendas: how to make one and
distribution
 Running an effective meeting. Techniques
 Methods of communicating during
execution phase
 Create a Communication Matrix 
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Communication
How many different ways could you
communicate with your team members?
Make up a list. F2F, FAX, Phone etc.
 Would you need to communicate
everything to everyone? Answer: No.
 What is the phrase used to define good
communication? Answer: The right
information to the right person at the right
time.
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Problem solving meeting

Nine steps – is this worth remembering for
the future?

If so suggest print it onto a business card
and keep it handy for reference?
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Conflict and Negotiation
Conflict can be good - why?
 Negotiation is one way of resolving
conflict.
 What are some other ways?
 What are two things you could say or do
based on Ury and Fishers methods?
 What is one approach if the other person
will not negotiate. See you handout.

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Controls – know one of these
Choose one of the following
problems/situations and list what you would do
Project behind Team member Customer
not committed slowing down
schedule
project
Project over
Planned steps
cost half way
to control the
through
project.
List what you
Managing
Meeting tough
would do to
changes –
deadlines
monitor.
tools
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Controls: Scope creep.

Know the steps for controlling scope
creep. See Wk. 11 Powerpoint.

Be able to define them.
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Give an example applied to a project.
i.e. Choose a case from the book.
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Close out etc.
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State what has been learned-how?
Summary (Final) reports - of what? 4 key areas
Where do documents go? Who gets them?
Human Resource considerations
How would you “know” if project were a
success?
– Customer sign off approved.
– On time, on budget and right quality.
– How would you report this?
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MS Project
Know the names of the key screens
 The name of the most common type of
Resource
 Know the default screen
 Specify the pros and cons of using MS
Project.

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Where to Get More Information
The linked sites to class site.
 Y.A.Q. link on your Class Home page
 Our Verzuh site. Coloured squares
 Your handouts and PowerPoint's.
 Move from facts to application-what
would you do if you were a P.M., Team
Member
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