Transcript BUS 4017- Project Management

BUS 1040: Wk. 9 Prof. Fred Pentney
BUS 1040 Project Management. Wk. 9
Agenda
Collect Wk. 8 Home Assignment at start of class –
discuss
 Resource allocation and leveling
 Communication continued:
 Types of meetings
 Negotiation
 Scope control
 Monitoring and Control: Forms, Reporting
Apply learning to your Group Project
 Final Project in class group work –
 This week Home Assignment due Wk 10.
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BUS 1040: Wk. 9 Prof. Fred Pentney
Review : Top down vs. bottom up - estimating
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Top down +
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Bottom up +
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Top down -
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Bottom up -
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BUS 1040: Wk. 9 Prof. Fred Pentney
Review questions:
Pros and cons of Top Down vs. Bottom up
est.
 Provide an example of a parametric
estimate
 Relationship of the estimate to the S.O.W
and the WBS and project completion
 Example of a project that couldn’t be
completed because they didn’t have enough
$
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BUS 1040: Wk. 9 Prof. Fred Pentney
RWD Technologies case.
Whose 1 second =$100,000?
 Job training reduced to days from weeks
 ERP implementations -what is ERP?
 Web based applications for document
management - give a personal example in
class
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BUS 1040: Wk. 9 Prof. Fred Pentney
Estimate related items you might add to your written
report.
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Decided which items to include when estimating costs? Resources and
materials. Should be completed by now and submitted to PM on XL
spreadsheets?
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Have you described an example/s of resource leveling?
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Described the method of estimating you used to get your hi level estimate?
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Forecasted project cost at completion – if you used a phased estimate
approach?
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Shown managing cash flow – used bar charts, graphs?
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New item - your Project stakeholders-organizational structure - a diagram
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BUS 1040: Wk. 9 Prof. Fred Pentney
Organizational Structures . Verzuh p. 28-31
1. Project Oriented - as in the 3M company
2. Matrix Organizations that have a mixture
of Functional and Project Management most progressive organizations
3. Functional Organizations that simply
provide services in a traditional fashion
 If you are a Project Manager or Team
Member you need to know who has
authority or how to obtain it.
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BUS 1040: Wk. 9 Prof. Fred Pentney
Organizational Structures - authority ?
Project
PM
TM
PM
PM
TM
TM
Functional
Matrix
PM
MGR
MGR
PM MGR. MGR
TM
TM
TM TM
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BUS 1040: Wk. 9 Prof. Fred Pentney
Pros and cons of different Org. structures
Type
Proj.
Matrix
Functional
Pros
Delegation
easy
Shared
resources
Economical
Cons.
Expensive-
Team
Member 2
bosses
Confusion
for team
members
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BUS 1040: Wk. 9 Prof. Fred Pentney
Monitoring & controlling costs,
& checking for “variances”
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Monitor - do planned checks
Collect and dispense information through meetings.
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Kick off meetings. p 227
Status review meetings. p. 228
Problem solving using meetings – use various reports. Open
Tasks p. 229 and Issues p. 230
Technical specification review meetings (next week)
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Control by Communicating changes to all affected
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BUS 1040: Wk. 9 Prof. Fred Pentney
Group dynamics during project:
Stage:
Symptoms
Forming
Excitement
Fear
Storming
Anger
Confusion
Norming
Calming and Agreement
cooperation on rules &
Purpose
Performing
Team
Members
Project
Mgr.
Provides
information
Withdrawal Gives
direction
Encourages
Supports
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BUS 1040: Wk. 9 Prof. Fred Pentney
Using negotiation for problem solving
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Method on handout can be used in your
personal or professional life
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Discuss a negotiable situation with a
partner and make notes to confirm
completion of each step of the process
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BUS 1040: Wk. 9 Prof. Fred Pentney
Good communication continued:
Purpose of and benefits of good communication
 Team members know what they are responsible for
 Team coordinates they know how what they do
affects others
 Team members provide and receive Status Report
information
 Team Members are kept informed of all changes
to the project and authority that may affect them
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BUS 1040: Wk. 9 Prof. Fred Pentney
Meeting agendas.
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Have you included a Meeting Agenda in your Final Report?
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Design one with you group in class
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Problem solve an item (group behavior or scope control) an
identified problem solving method from the text
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Submit your Agenda and minutes for the problem solving to
Instructor for 2 marks
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Put a good finished copy of above 2 documents in your Final
Written Report.
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BUS 1040: Wk. 9 Prof. Fred Pentney
Home assignment:
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Work with Group on Final Project
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Finish off: create an Meeting Agenda
template and conduct a problem solving*
meeting - provide Agenda and minutes to
Instructor Wk. 10 start of class, 2 marks.
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* an item of Group/Team or Scope
Control
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