Transcript Academic Advisement - SUNY Buffalo State

Academic Advisement
Associate Deans’ Perspective
General Tips
• Always use advisement slips as official proof of
advisement
– Keep a copy in the student’s file
• If you recommend a specific general education
course, always add a “category” option
– e.g., “COM 103 or U course”
• Student records should not be kept full-time in
adviser’s office
– Locked central storage site is needed for FERPA and
accreditation purposes
Upper-Division Courses
• All students must complete a minimum of 42
credits of upper division courses
– Temporarily reduced (thru May 06) because of
college-wide reduction to 120 credits to graduate
• Upper division courses are generally 300 or 400
level
• Foreign Language 201 and 202 count as UD
• If a course from a two-year school transfers in
as 300/400 level, it is considered upper division
• UD requirement is a bigger problem for transfers
Repeating Courses
• Students can repeat courses in which they
earned E, D, D+, C– But TAP does not cover D, D+, C- repeats
• Cannot legally take a course for a third
time without an approved petition
– Course appears as “illegal repeat” on
transcript and does not count in GPA without
petition
Drop vs. Withdraw
• Dropping occurs during the one-week drop-add period
– Course never appears on transcript
– No financial liability
– No effect on financial aid or satisfactory academic progress
(SAP)
• Withdrawing occurs from Week 2-end of semester
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W appears on transcript, financial liability, counts against SAP
Course withdrawal deadline around 10th week
Can withdraw from college (all courses) until Study Day
Leave of Absence deadline also Study Day (results in W grades)
• Change of deadline newly effective Fall 2005
– Medical leaves can be granted retroactively with documentationforms are processed through Weigel Health Center
Writing Intensive Courses
• Students must take 6 credits (usually two
courses) designated Writing Intensive (W)
– Some departments use portfolio review to
satisfy requirement
• Course must be designated “W” the
semester it is taken
• W courses must be taken at Buffalo State
Transfer Credit
• Maximum of 88 total transfer credits
– From 2 and/or 4 year institutions
OR
– From 4 year institution
• Maximum of 66 credits from two-year
institutions
• Maximum 15 credits each from proprietary
schools, military service, noncollegiate
institutions
GEC Gen. Ed. Requirements for
AA /AS Transfer Students
• The “old” Gen. Ed. core requirements apply if
students matriculated in college PRIOR to
Fall 2000
– GEC students who “stop out” for more than one semester are
now automatically placed in GE2K upon return—must petition to
return to GEC
• Get a “blanket” waiver of all 5 primary gen. ed.
categories (CT, CA, CH, CS, CM)
• Must still satisfy diversity, global, Writing
intensive, basic math, English
• Waiver does NOT apply to AAS degrees
GE2K Gen. Ed. Requirements for
AA /AS Transfer Students
• For GE2K students, ONLY LIST B courses
are waived with AA or AS degree
• Waiver does NOT apply to AAS degrees
• The seven List A courses cannot be
waived, even by petition
• Very helpful to alert students to look for the
codes for List A courses: R, U, N, O, V1,
V2, V3
General Education Requirements
for ALL AA /AS Transfer Students
• Associates degree must be verified by
Admissions
– Ask if most recent transcript (showing degree) has
been sent to Admissions
– If advisee states he/she had the most recent
transcript sent to BSC (and the “ASSOC” course is
not showing in DN under “student transcript”), student
should contact Admissions first
– If the response from Admissions is delayed or none,
can then e-mail audit: [email protected]
• Remind transfer students to send to Admissions
their HS transcript to verify Foreign Language
What is a G.E.T.A.?
• G.E.T.A. = General Education Transcript Addendum
– Applies to transfer students—sent by another (usually) SUNY
institution indicating which trustees’ requirements are finished
• If Admissions has received the GETA, there should be a
note placed at the bottom of the DN "full report" waiving
specific general education requirements.
• Understanding the G.E.T.A. can help students avoid
taking unneeded coursework
• Questions or concerns regarding specific students:
contact the Admissions office or email
[email protected]
“Two Prefix Rule” for General
Education Categories
• Courses must come from at least two disciplines
(prefixes) for these GE2K General Education areas:
Arts
Math/Science
Humanities
Social Science
Civilizations
Applied Science and Technology
R
N
U
O
V1, V2, V3
CT
Note. Codes for GEC are CA, CM, CH, CS and 2-prefix rule also
applies.
List A/List B
• List A courses are approved in Albany to satisfy
the SUNY Trustees’ requirement
• Student MUST have at least one List A course in
each category
• List A requirement cannot be waived by petition
– Only the Provost can approve an exception
• List B courses are BSC general education
• Mnemonic:
 A = Albany, B = Buffalo
Comparison of List A and List B
GE2K Codes
General Education Category
Technology
Arts
Humanities
Natural Science (Math/Science)
Social Science
American History
Western Civilization
Other World Civilizations
Diversity
Basic Communication
Basic Mathematics
Foreign Language
Writing-Intensive Courses
LIST A Code
-R
U
N
O
V1
V2
V3
-B
Z
F
--
LIST B Code
CT
CA
CH
CM
CS
---D
---W appended to course
number (e.g., PSY 450W)
Note. The List B codes are also used for GEC: appear in printed schedule in column labeled
ADV CD (Advisement Code). G is code used for GEC Global courses.
Confusing Codes
• Degree Navigator uses the codes V1, V2, V3,
V4, etc. to refer to “Visual” requirements—those
represented by the island model
– “Non-visual” requirements are such things as overall
GPA, major GPA, residency credits, etc.
• Course schedule uses V1, V2, V3 to refer to
GE2K Civilizations categories
– V1 = American History, V2 = Western Civ., V3 = Other
World Civ.
Double-Dipping
• Diversity courses can be double-dipped with
ANY other requirement (major, minor, general
education, W, etc.)
• W courses can be double-dipped in ANY way
(major, minor, gen ed, diversity)
• ONE course from the major can be doubledipped into gen. ed. for GE2K students
– But not for GEC students
• NO double-dipping is allowed between gen. ed.
categories
– e.g., FAR 250 can be either an R course or a V2
course but NOT both
ENG 101 and 102
• Now graded A, B, C, E
– No grades of C-, D+ or D are supposed to be
assigned
– Occasional mistakes occur
• Students should follow college E-repeat
policy to retake if necessary
Basic Math Requirement (Z)
• Only GEC students can take the basic math exam
– Can get tutoring in Academic Skills Center, SW 330.
• For GE2K students:
– Requirement may be met through approved coursework or appropriate
high school mathematical proficiency at the pre-calculus level—
evaluated by Admissions from student-submitted HS information.
– MAT103
– MAT122
– MAT126 AND MAT311*
– MAT270
– MAT301
– MED383
– MAT161 AND MAT311*
*Both courses must be satisfactorily completed to fulfill requirement.
Foreign Language
• New requirement in Fall 2006 of 2
semesters for both BA and BS students
• Placement exams are NOT given in MCL
department any more
– Recommendation is for students to take the
CLEP exam instead
• Sign language is allowed to substitute for
Education students.
– Not yet approved for all BSC students
Satisfactory Academic Progress
and Financial Aid
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Both TAP and Federal financial aid are contingent upon “Satisfactory
Academic Progress” Requirements
Students must be accepted into a major no later than completion of 57
credits
Federal aid will cover a maximum of 185 credits attempted
– W, E, I, U, F, N count as attempted credits
– Adviser may see “high hours” questionnaire from FA office
TAP will cover a maximum 8 semesters (except for EOP students, who
get 10 semesters)
– TAP does NOT cover D, D+, C- repeats
Financial aid is affected by GPA
– A one-semester appeal is often possible—students should follow
instructions in letter from FA office
Alert students that academic level (class level) is determined, not by
how many years they have been in college, but the number of credit
hours successfully completed. (F = 0-28 hrs.; Soph = 29-56 hrs., etc.)
More information at: http://www.buffalostate.edu/financialaid/
BSC 101/301 Issues
• Offered as “189” courses in Spring 2006 on a
trial basis
• These 189 sections can be used to satisfy the
GE2K List B requirement in any of 4 categories:
Arts, Humanities, Nat Sci, Soc Sci (CT not
included)
• Can be used to satisfy GEC requirement in CA,
CH, CS, CM
• Regular offerings of BSC 101/301 begin Fall
2006
Questions?