Transcript Document

SSI Summer
CTC Training
May 27, 2015
Presented by Cindy Blair & Nicole Taguinod
This training does NOT
take the place of reading
and following the
appropriate manuals
Tuesday, June 23
5th & 8th Reading
Material Return by 4:00 pm
There are NO MAKE UPS
Save your Pearson boxes
Who tests?
• Students who did not pass Reading during the
May administration (including all LEP students
and students taking STAAR A)
• Students new to Texas, from a private school or
homeschool who did not test in May
• Students who were absent during the
March/May administration
Who does not test and what do
we do with their answer
document?
If…
Then
ARD Decision
ARDC decides a student
does not take the 3rd
administration
Parental Waiver
Parent waives the
student’s 3rd administration
First year asylee/refugee
Must have I-39 form
(should have been an
“O” code in initial
administration)
VOID the answer
document
Mark “PW” on the answer
document
VOID the answer
document
Special Settings
• Students who are enrolled at JT Brack DAEP or
Estrada will test at their home campus summer
site location
• There are no homebound services in the
summer
Summer Test Sites & CTCs
Ball
Crockett Douglass Hillcrest
Miller
Neal
Woodlawn
Hills
Tazlyn
Wells
Yvonne
Martinez
Jennifer
Guerrero
Judy
Benavides
Lindsey
Lopez
Mary
Munoz
Monique Lara
Ball
Barkley Ruiz
Bonham
Briscoe
Bowden
Austin
Arnold
Forbes
Brewer
Douglass
Collins
Garden
Cameron
Beacon Hill
Baskin
Foster
Crockett
Green
Graebner
Gates
Franklin
Fenwick
Highland Hills
DeZavala
Herff
Hillcrest
Hirsch
Hawthorne
Huppertz
Mission
JT Brack
Highland Park
Kelly
ML King
Lamar
Madison
Schenk
S. King
Japhet
Miller
Neal
Maverick
Steele
Margil
Riverside
Park
Pershing
Rogers
Nelson
Stewart
Rodriguez
Smith
Washington
Wilson
Woodlawn
Storm
WW White
Woodlawn Hills
Testing Office needs CTC cell phone numbers for summer contact
Summer Test Sites & CTCs
Poe
Rogers
Tafolla
Whittier
Berenice Adams
Portia Hilliard
Kizzie Calhoun
Jennifer Castro
Bonham
Connell
Irving
Austin
Davis
Harris
Lowell
Hawthorne
ML King
Mission
Rhodes
Longfellow
Page
Rogers
Tafolla
Twain
Poe
Whittier
Wheatley
YWLA
Testing Office needs CTC cell phone numbers for summer contact
Test Versions &
Form Numbers
• STAAR
• STAAR A
• STAAR Spanish (5th only)
There are no form numbers on
re-test booklets
Time Limit Policies
& Procedures
• Each student is allowed four hours to complete the test
• Time starts after the test administrator has read all of the directions
and tells students: “…you may begin” or “You may now put on
your headphones”
• Test administrators must communicate orally or in writing the amount
of time left to test (one hour intervals then smaller increments)
• Students with Extended Time as an accommodation must start testing
as soon as possible
• Late students must test if there is enough time left in the school day
• Breaks are allowed but the clock does not stop
• Time stops only for:
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• Meals
Emergencies
Consolidation
Nurse breaks
Allowable Procedures
& Materials
The following test procedures and materials are NOT accommodations.
They may be provided based on individual student need. It is not
necessary to indicate the use of these on a student answer document.
• Signing or translating test administration directions
• Reading aloud or signing the writing prompt upon request
• Minimize distractions
• Small group or individual administrations
• Remind students to stay on task
• Scratch paper (must be collected)
• Colored overlays
• Blank place markers
Page 13 Manual
• Highlighters
Page O-12 DCCM
CTC Responsibilities
• You are the contact person for all test-related communications at your
campus
• You are responsible for the planning, training and execution of testing
• You are required to read and be familiar with all manuals
• You are responsible for test security of materials
• You must supervise and actively monitor testing
• You must report testing irregularities and violations immediately to the DTC
• You are responsible for supervising the verification of precoded test
materials by campus personnel
• You are responsible for the accounting of all test material and for the
accurate completion of all answer documents
CTC Responsibilities
• Attend test coordinator trainings and train campus test
administrators
• Receive, manage and secure testing materials
• Prepare answer documents for testing, this includes checking that
the student’s data is current
• Coordinate all campus testing logistics
• Establish and monitor testing procedures to ensure test security
• Verify appropriate score codes, test taken information codes,
testing accommodations codes, and all other coding is correct on
answer documents
• Prepare and return all testing materials to the testing office
• Manage the TAMS system on the campus for online testing
• Prepare statements if necessary
Test Administrator
Responsibilities
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Read the Test Administrator Manual
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of
the state testing system
Read “Guide to the Test Administration Directions” prior to
administering any state assessment
Administer the tests in strict compliance with the directions in the
Test Administrator Manual
Supervise and actively monitor students during testing
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either
before, during, or after testing
Test Administrator
Responsibilities
• Complete answer documents in accordance with the manual
• Return all testing materials to the campus test coordinator (CTC)
immediately after students finish testing
• Accurately and completely fill out all required documentation for
testing
• Assist the CTC for on-line administrations as needed
• Report testing irregularities and security violations immediately to
the CTC
• Prepare statements for submission to CTC if you are involved in a
testing irregularity or test security violation
Test Administrator Oath
The bottom box of the oath
is to be signed for
individuals who are
authorized to conduct a
test administration that
involves viewing secure
state assessments to
include (but not limited to)
• oral administrations
• transcribing
• STAAR A
administrations
Must be initialed, signed
and dated PRIOR to test
administration
Campus Procedures
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Add specific campus procedures.
Remember to address:
Material sign out/in
Breakfast/Lunch
Testing Environment (clocks, covering instructional material)
Active Monitoring
Extended Testing/Consolidation
Handling problem students
Illness
Attendance/Late Arrivals
Monitors
Relief TAs
Emergencies
Add slides as needed
Accommodations
Refer to the 2015 State Assessment
Reference Guide for allowable
accommodations, eligibility,
examples/types and special
instructions
When training test administrators for oral administrations they must also
review pages 145-154 (3-5 Manual)/129-137 (6-8 Manual)
AccommodationsOral Administration
Test
administrators
should NEVER
read the reading
passages.
FULL and PART
oral cannot be in
the same testing
room
FULL
• all questions and answer choices
• A student’s IEP/IAP may have assigned the option to
“change” level of support during the test
• Students who are able to “change” level of support
based on documentation in IEP/IAP can go back and
forth
• Test administrator receives a test booklet
(there are no form numbers on retest booklets)
PART
• Questions, answer choices, words or phrases
• Students cannot change from “PART” to “ALL”
• Test administrator reads over the student’s shoulder
Items Containing
Boxed Information
All parts of
the
question
and
answer
choice
may be
read aloud.
Items Containing
Passage Excerpts
All parts of
the
question
and answer
choice may
be read
aloud.
Items Containing
Graphics in the Answer
Choice
Read aloud
words,
numbers or
symbols
without aiding
student in
interpreting the
information.
Items Containing
Graphics in the Test
Questions
Read aloud
words,
numbers or
symbols
without aiding
student in
interpreting
the
information.
Basic Transcription
Transcribed by Cindy Blair due to IEP on 6/23/15
If the student has
the
accommodation,
complete the
transcription and
note on the top of
the answer
document the
reason and name
of the person that
transcribed
Dictionaries
• Dictionaries must be available to ALL students taking
STAAR Reading at 8th grade (including STAAR A)
• must be a ratio of 1:5
• Students in 5th grade must meet eligibility criteria
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Standard/general dictionary English (Spanish for Spanish version test)
Dictionary/thesaurus combination
Electronic dictionary
Bilingual dictionary
ESL dictionary
Picture dictionary
Sign language dictionary
Linguistic
Accommodations
STAAR (English)
STAAR L
STAAR A
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Reading
•
Dictionaries of Various
Types
Extra Time
NA
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Dictionaries of
Various Types
Extra Time
Clarification of word
meaning in English
Dictionaries of Various Types (page 128 in Reference Guide):
• Bilingual dictionary
• English/ESL dictionary
• Monolingual dictionary
• Picture dictionary
Mark Accommodations
on the Answer Document
GA- General Accommodations
(any accommodation that is not specifically listed)
BR- Braille
LP- Large Print
OA- Oral Administration
XD- Extra Day (Type 2)
LA- Linguistic Accommodations
• Accommodations are marked if they are assigned to the
student, not if the student used them
• If LEP students are assigned linguistic accommodations in
reading, that student will not be eligible for EXIT for this year
Answer
Documents
Test Administrators are
responsible for the accurate
completion of answer
documents:
• Ensuring that students have
bubbled in all answers on the
back of the answer document
• Ensuring that the test version
(language) has been
indicated
• Ensuring that the Test booklet
number and score code
have been marked
• Ensuring accommodations
have been marked if not
already done so
Answer
Documents
Test Administrators are
responsible for the accurate
completion of answer
documents:
• Ensuring that students
have bubbled in all
answers on the back of the
answer document
• Ensuring that the Test
booklet number and score
code have been marked
• Ensure accommodations
have been marked if not
already done so
Score Codes
on Answer
Documents
S- Score
O- Other
A- Absent
PW- Parent Waiver
**If student does not
test based on ARD
decision VOID answer
document**
Hand Grid
Answer
Documents
• Hand grid answer
documents for students
who did not receive a
precoded answer document
• Hand grid for students who
are new
• Hand grid if an answer
document was damaged
• Fill out and bubble in all
student information
• Do not leave anything
blank
• Make sure Local Student ID
has preceding zeroes
FILL THIS OUT!!!!
Online Testing
Student Status
• When students are in
EXIT status, you must
RESUME them before
they can log back in.
• Press the box next to
the student’s name and
press “Resume Test”.
Online Testing
• Online tests are accessed in TestNav
by using the URL address
• Students will use the student
authorization forms to log in to the test
• Student Authorizations are secure
documents and must be shredded
• Students must still adhere to the four hour time limit
(unless they have the Extra Time assigned to them
as an accommodation)
Online Testing
Each student must have
headphones/ear buds for online
testing. If your summer site does not
have enough for each
student, please contact the
Testing Office.
Online Testing
• Use Internet Explorer to log in to TestNav
• When logging in to the computer (CTRL ALT DELETE screen), use
the “tester” log in information then click on the TestNav
icon
• Ensure the volume is turned on before logging in to
TestNav
• When a student is in EXIT status you must RESUME
them in order for them to log back in
• Accommodations cannot be added until the student is in
the COMPLETE status
Remember to START the session on the day of the test!
STAAR A Reminders
• Students independently control the text to speech
feature
• TAs can read the “pop-ups” and “rollovers” on
questions and answers to any student who requests it
unless it is in the reading passages
• TAs can re-read directions for STAAR A at any time
• TAs can read aloud information in the Help Tool for
students who request it
• Students may receive other Type 1 accommodations
or allowable materials
START TIME
for class is
after the
directions
have been
read
Student
Name, ID #
and Test
Booklet #
MUST be
filled out
NO Form
numbers for
Retest
Booklets
STAAR or
STAAR A
STOP TIME
for class is the
stop time of
the last
student
Each student
should have
their
individual
stop time
indicated
Only students
who go to the
nurse should
have this start
and stop time
indicated
Do NOT fill in Test Booklet Number for students testing online
General Security
Information
The following govern test security
 Texas Education Code (TEC)
Chapter 39, Subchapter B
 Texas Administrative Code (TAC) 19
Subchapter 101, Assessment
 Family Educational Rights and Privacy Act of
1974 (FERPA)
 Texas Penal Code 37.10 - Tampering
Penalties for Prohibited
Conduct
• Placement of restrictions on the issuance, renewal, or holding
of a Texas educator certificate, either indefinitely or for a set
term
• Issuance of an inscribed or non-inscribed reprimand
• Suspension of a Texas educator certificate for a set term
• Revocation or cancellation of a Texas educator certificate
without opportunity for reapplication for a set term or
permanently
• Release or disclosure of confidential test content is a Class C
misdemeanor and could result in criminal prosecution under
TEC ξ39.0303, Section 552.352 of the Texas Government
Code, and Section 37.10 of the Texas Penal Code.
Security Oaths
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TEA requires that everyone be trained and sign a
security oath before handling secure testing
materials or participating in the administration of a
state test
Authorization to View Secure Materials (must sign
bottom box of oath prior to testing) These include
but not limited to:
• Individuals who will provide an oral administration
• Individuals who will transcribing
• STAAR A test administrators
Security and
Confidentiality

Account for all secure
materials before, during,
and after each test
administration (including
Student Authorizations)
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Protect the contents of
all tests booklets and
student answer
documents
 No person may view,
reveal, or discuss the
contents of a test or answer
document unless specifically
instructed to do so by the
procedures in the test
administrator manuals and
the bottom portion of the oath
has been signed
Active Monitoring
Monitoring during test administrations is the responsibility of
the test administrator, the campus test coordinator and
administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the
students during testing. Examples include:
Working on the computer or checking email
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test
administrator in the room
Leaving students unattended during meals or breaks
Paraprofessionals
Paraprofessionals must complete a district noncertified
personnel testing oath
• CANNOT be used as test administrators
• CANNOT relieve test administrators for breaks
• CAN be used to take students to lunch without being
with a test administrator
• CAN be used as hallway or restroom monitors –
cannot be working on anything while monitoring
hallways or restroom
Testing Irregularities
Incidents resulting in a deviation from documented
testing procedures are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with
responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student responses
or student performance
Procedural Error
Formally or informally scoring student tests
Duplicating or recording test content
Reporting &
Documentation
If you become aware of any irregularities, contact the DTC immediately
with the who, when, where, what and why.
If the irregularity is deemed an incident the following is required:
 Incident report including a plan of action (local form)
 Signed statement(s) from individual(s) involved (typed, printed and
signed name and dated)
 Statements should not include names of student
 The local disciplinary referral form used to report
disciplinary actions taken against students for cheating, cell phone
issues or disruptions
Incident form and statements must be submitted to [email protected]
by the end of the testing day that the incident occurred
Questions?
554-2465 SAISD Testing Office