Transcript Diapositiva 1 - Home | San Antonio ISD

5/8 May Retest
CTC Training
April 28, 2015
Presented by Cindy Blair & Nicole Taguinod
This training does NOT
take the place of reading
and following the
appropriate manuals
The Schedule
TEST
VERSIONS
• STAAR
• STAAR A
(online)
• STAAR
Spanish
Monday
May 11
Tuesday
May 12
Wednesday
May 13
Elementary
NO TESTS
5th Reading
Make Ups
Check In 9:00 am
Middle School
NO TESTS
8th Reading
Make Ups
Check In 9:00 am
If you have Make Ups, materials due by 4:00 on Wednesday
Important Dates
When
What
April 17
E11 Deadline
April 23
Campus Plan Part B
May 1
DAEP moratorium
May 6
STAAR A Sessions Built/Students Registered
May 8
Campus Training must be complete
June 1
May retest results due to the district
June 4
Summer Retest Roster and accommodations due to Testing Office
June 23
Summer Retest 5/8 Reading
July 10
June retest results due to the district
Additional Material request will be due Friday, May 1
Who takes the May Re-Test?
• Students who did not pass on 1st
attempt of Reading (including all LEP
students and students taking STAAR A
unless indicated in IEP)
• Students who did not take
assessment during the 1st
administration
• Students who are new to Texas
• Students who enroll from a private
school or have been homeschooled
VOID answer documents for students who do not retest as decided by the ARDC
Test Versions
• STAAR – most students; Type 1 or Type 2
accommodations available for eligible students
• STAAR A – SPED or 504 (with dyslexia or
related disorders) students only; must meet
eligibility requirements and assigned by
committee
• STAAR Spanish – 5th grade students only;
no linguistic accommodations; assigned by
LPAC
Form Numbers
There are no form
numbers on re-test
booklets
Time Limit Policies
& Procedures
• Each student is allowed four hours to complete the test
• Time starts after the test administrator has read all of the directions and tells
students: “…you may begin” or “You may now put on your headphones”
• Test administrators must communicate orally or in writing the amount of time
left to test (one hour intervals then smaller increments)
• Students with Extended Time as an accommodation must start testing as
soon as possible
• Late students must test if there is enough time left in the school day
• Breaks are allowed but the clock does not stop
• Time stops only for:
– Meals
– Emergencies
– Consolidation
– Nurse breaks
Allowable Procedures
& Materials
The following test procedures and materials are NOT accommodations.
They may be provided based on individual student need. It is not
necessary to indicate the use of these on a student answer document.
• Signing or translating test administration directions
• Reading aloud or signing the writing prompt upon request
• Minimize distractions
• Small group or individual administrations
• Remind students to stay on task
• Scratch paper (must be collected)
• Colored overlays
• Blank place markers
Page 13 Manual
• Highlighters
Page O-12 DCCM
Principal
Responsibilities
•
•
•
•
•
Oversee training and the implementation of test administration process as stated in
the manual
Attend trainings and sign oath
Ensure security and confidentiality of the tests and materials
Approve test administrators, logistics and ensure that the testing environment meets
the following:
– Testing rooms are quiet, well ventilated and comfortable. Students have enough
room to work
– A “Testing- Do Not Disturb” is posted outside each room
– Bulletin boards and instructional displays are covered or removed from any
location students may pass while testing
– All desks used for testing are clear of books and other material not required for
the test
– Monitors the test administrators
Report any incident to the DTC
CTC Responsibilities
• You are the contact person for all test-related communications at your
campus
• You are responsible for the planning, training and execution of testing
• You are required to read and be familiar with all manuals
• You are responsible for test security of materials
• You must supervise and actively monitor testing
• You must report testing irregularities and violations immediately to the DTC
• You are responsible for supervising the verification of precoded test
materials by campus personnel
• You are responsible for the accounting of all test material and for the
accurate completion of all answer documents
All of this is done with the approval of your principal
CTC Responsibilities
• Attend test coordinator trainings and train campus test
administrators
• Receive, manage and secure testing materials
• Prepare answer documents for testing, this includes checking that
the student’s data is current
• Coordinate all campus testing logistics
• Establish and monitor testing procedures to ensure test security
• Verify appropriate score codes, test taken information codes,
testing accommodations codes, and all other coding is correct on
answer documents
• Prepare and return all testing materials to the testing office
• Manage the TAMS system on the campus for online testing
• Prepare statements if necessary
Test Administrator
Responsibilities
•
•
•
•
•
•
•
•
•
Read the Test Administrator Manual
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of
the state testing system
Read “Guide to the Test Administration Directions” prior to
administering any state assessment
Administer the tests in strict compliance with the directions in the
Test Administrator Manual
Supervise and actively monitor students during testing
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either
before, during, or after testing
Test Administrator
Responsibilities
• Complete answer documents in accordance with the manual
• Return all testing materials to the campus test coordinator (CTC)
immediately after students finish testing
• Accurately and completely fill out all required documentation for
testing
• Assist the CTC for on-line administrations as needed
• Report testing irregularities and security violations immediately to
the CTC
• Prepare statements for submission to CTC if you are involved in a
testing irregularity or test security violation
Campus Procedures
Include things such as:
• Check Out/In Process
• Testing Rooms
• Cell Phone Policy
• Testing Environment (covering instructional material)
• Time limits
• Breakfast (Breakfast in the Classroom is mandatory)
• Lunch
• Active Monitoring
• What students do after testing
• Who is monitoring hallways/restrooms
• Procedures for late students
• Dictionary Procedures
Accommodations
Refer to the 2015 State Assessment
Reference Guide for allowable
accommodations, eligibility,
examples/types and special
instructions
AccommodationsOral Administration
Test
administrators
should NEVER
read the reading
passages.
FULL and PART
oral cannot be in
the same testing
room
FULL
• all questions and answer choices
• A student’s IEP/IAP may have assigned the option to
“change” level of support during the test
• Students who are able to “change” level of support
based on documentation in IEP/IAP can go back and
forth
• Test administrator receives a test booklet
(there are no form numbers on retest booklets)
PART
• Questions, answer choices, words or phrases
• Students cannot change from “PART” to “ALL”
• Test administrator reads over the student’s shoulder
Items Containing
Boxed Information
All parts of
the
question
and
answer
choice
may be
read aloud.
Items Containing
Passage Excerpts
All parts of
the
question
and answer
choice may
be read
aloud.
Items Containing Graphics
in the Answer Choice
Read aloud
words,
numbers or
symbols
without aiding
student in
interpreting the
information.
Items Containing Graphics
in the Test Questions
Read aloud
words,
numbers or
symbols
without aiding
student in
interpreting
the
information.
Basic Transcription
Transcribed by Cindy Blair due to IEP on 5/12/15
If the student has
the
accommodation,
complete the
transcription and
note on the top of
the answer
document the
reason and name
of the person that
transcribed
Dictionaries
• Dictionaries must be available to ALL students taking STAAR
Reading at 8th grade (including STAAR A)
– must be a ratio of 1:5
• Students in 5th grade must meet eligibility criteria







Standard/general dictionary English (Spanish for Spanish version test)
Dictionary/thesaurus combination
Electronic dictionary
Bilingual dictionary
ESL dictionary
Picture dictionary
Sign language dictionary
Linguistic
Accommodations
STAAR (English)
STAAR L
STAAR A
•
•
Reading
•
Dictionaries of Various
Types
Extra Time
NA
•
•
Dictionaries of
Various Types
Extra Time
Clarification of word
meaning in English
Dictionaries of Various Types (page 128 in Reference Guide):
• Bilingual dictionary
• English/ESL dictionary
• Monolingual dictionary
• Picture dictionary
Mark Accommodations
on the Answer Document
GA- General Accommodations
(any accommodation that is not
specifically listed)
BR- Braille
LP- Large Print
OA- Oral Administration
XD- Extra Day (Type 2)
LA- Linguistic Accommodations
• Accommodations are marked if they are assigned to the
student, not if the student used them
• If LEP students are assigned linguistic accommodations in
reading, that student will not be eligible for EXIT for this year
Answer
Documents
Test Administrators are responsible
for the accurate completion of
answer documents:
• Ensuring that students have
bubbled in all answers on the
back of the answer document
• Ensuring that the test version
(language) has been indicated
• Ensuring that the Test booklet
number and score code have
been marked
• Ensuring accommodations have
been marked if not already done
so
Answer
Documents
Test Administrators are
responsible for the accurate
completion of answer
documents:
• Ensuring that students
have bubbled in all
answers on the back of the
answer document
• Ensuring that the Test
booklet number and score
code have been marked
• Ensure accommodations
have been marked if not
already done so
Hand Grid
Answer
Documents
• Hand grid answer documents
for students who did not
receive a precoded answer
document
• Hand grid for students who
are new
• Hand grid if an answer
document was damaged
• Fill out and bubble in all
student information
• Do not leave anything blank
• Make sure Local Student ID
has preceding zeroes
FILL THIS OUT!!!!
Homebound
 A homebound student needs to be tested on the
day of the test
 If they, as with any student, start the test and
then cannot complete, code as an “other” and
complete the paper in your folder (contact DTC if
an “O” code needs to be used)
 If they are too sick to test, code as an absent
 Bring answer documents and accommodations to
the Testing Office
Special Settings
• For School Age Parenting Program - you must verify
test version and accommodations along with the
transfer of the answer document to the Testing Office
• For DAEP
– Estrada needs all testing information, answer
documents and accommodations brought to the
Testing Office
– JT Brack DAEP requires that the answer document
and accommodations be delivered to their campus
Setting Up Online Tests
www.TexasAssessment.com/login
Enter your user ID
and password, then
click the Login
button to go to the
homepage
Setting Up Online Tests
Create a Test Session
Click on the Test Management Tab
You may need to change the Administrationclick on the blue Change link
Setting Up Online Tests
Create a Test Session
Select the correct
School Year
Select the
Test Administration then press
the SAVE button
Click on
Manage Test
Sessions
Setting Up Online Tests
Create a Test Session
Click on the New
Session button
Session Name should start with
your campus name
Select the type of test
• Enter the session
details
• Click SAVE after
entering information
• Your session should
then appear in the
Manage Test
Sessions screen
Setting Up Online Tests
Create a Test Session
Your sessions should then appear in the Manage Test Sessions screen
Setting Up Online Tests
Add Students to a Test Session
To add groups or students to
a test session, complete the
following steps:
• Select your session from
Manage Test Session
screen
• From the Session Details
screen, click the
Add Students button
Setting Up Online Tests
Add Students to a Test Session
You can add students by:
• Groups- all students in the group will be added to the
session
• Students- A list of all students registered will appear.
You will need to select individual students that need to be
added to the session.
Once students are selected click on the Add to Session
Setting Up Online Tests
Add Students to a Test Session
After you have finished adding students to the session,
return to the Session Details screen. You should see
student names.
The students you added to this session are also listed on the
Session Roster.
Setting up Online Tests
Registering Students
If you are not seeing any students to add
to your sessions, you may have to
register them for an online test.
Follow the steps and screen shots to
register students then add them to your
session.
Setting up Online Tests
Registering Students
Search for
individual
students by
name or
PEIMS
number
Click on the
student's
name
Setting up Online Tests
Registering Students
Click on the
Assigned Tests
tab
Setting up Online Tests
Registering Students
Click on the Assigned Tests tab
Setting up Online Tests
Registering Students
Click on the Edit tab
Setting up Online Tests
Registering Students
Click on the Format
Dropdown Menu and select
O= Online
Setting up Online Tests
Registering Students
Click on the Test Version
Dropdown Menu and select
A= STAAR A
Then press SAVE
Setting Up Online Tests
Print Student Authorizations
From the Session
Details screen:
• click on the
Authorizations button
• Click on the “▼” and
select Detail View
• Student authorizations
will export as a print
friendly PDF
Setting Up Online Tests
Starting & Stopping Sessions
You must START a test
session in order for
students to access the
test
After all students in the session are
in Complete status and the CTC
has added accommodations for
each student, you must STOP the
session
Online Testing
Student Status
• When students are in
EXIT status, you must
RESUME them before
they can log back in.
• Press the box next to
the student’s name and
press “Resume Test”.
Online Testing
Add Student Accommodations
On the Session
Details screen click
on the student
You will then be
able to add
accommodations
once the student
has submitted their
test
Online Test Reminders
• Online tests are accessed in TestNav
by using the URL address
• Students will use the student
authorization forms to log in to the test
• Student Authorizations are secure
documents and must be shredded
• Each student will need headphones
• Students must still adhere to the four hour time limit
(unless they have the Extra Time assigned to them
as an accommodation)
STAAR A Reminders
• Students independently control the text to speech
feature
• TAs can read the “pop-ups” and “rollovers” on
questions and answers to any student who requests it
unless it is in the reading passages
• TAs can re-read directions for STAAR A at any time
• TAs can read aloud information in the Help Tool for
students who request it
• Students may receive other Type 1 accommodations
or allowable materials
STAAR A Reminders
• Use Internet Explorer to log in to TestNav
• When logging in to the computer (CTRL ALT DELETE screen), use
the “tester” log in information then click on the TestNav
icon
• Ensure the volume is turned on before logging in to
TestNav
• When a student is in EXIT status you must RESUME
them in order for them to log back in
• Accommodations cannot be added until the student is in
the COMPLETE status
Remember to START the session on the day of the test!
Preparing for
Summer Retest
• You must provide all testing information and
accommodations for your summer testers to the testing
office by June 4
• Fill out testing roster and include ALL information
• Provide summer “point of contact” information
• Place each student’s accommodations in a
separate envelope
27
• Include the Accommodation Envelope Form
for each student with accommodations
Home campuses WILL get all accommodations back
Preparing for
Summer Retest
Documentation
Documents required to be scanned and
emailed to the testing office:
Documents required to maintain for a
period of five years following a test
administration:
•signed security oaths for all testing
personnel seating charts
•
Training Sign In Sheets
•
Materials Control Form
•
Seating Charts
•investigation and documentation of
testing irregularities
•
“O” & “A” Score Code Form
•material control logs
•
Incidents and statements
•material inventory from Pearson
Use Required Documentation
Checklist to build your binder
START TIME
for class is
after the
directions
have been
read
Student
Name, ID #
and Test
Booklet #
MUST be
filled out
NO Form
numbers for
Retest
Booklets
Do NOT fill in Test Booklet Number for students testing online
STOP TIME
for class is the
stop time of
the last
student
Each student
should have
their
individual
stop time
indicated
Only students
who go to the
nurse should
have this start
and stop time
indicated
Material Return
• All materials must be returned by 9:00 am
on Wednesday, May 13th if no make ups
are required
• If make ups are done on Wednesday, May
13th, ALL materials must be returned to
the Testing office by 4:00 pm on April 23rd
Preparing Materials
for Return
• Verify that no answer documents or scratch paper have
inadvertently been left in test booklets
• Verify that all test booklets and answer documents are
accounted for (including blank answer documents)
• Make sure that any transcribing that is required for special
testing situations has been completed and documented on the
answer document
• Make sure the correct score code is marked on each answer
document and test booklet number has been indicated
• Verify that student information, test taken information, and
accommodations coding on answer documents is accurate
Return and Check In
• Test booklets must be face up, in numerical order with the
lowest number on top of the box – largest on the bottom
• Answer documents - in alphabetical order
• Answer documents - No more than 100 answer documents
in a band.
• “O” Coded and “A” Coded answer documents on top of the
bundle and under one Class ID sheet (green)
• VOIDS under Voided Document Identification Sheet
Leading zero’s
required (this
number should
total the number
that is indicated
on all of the
green Class ID
sheet)
Information
must be filled
out and bubbled
in for each
subject test
Place one
pink sheet
on top of
first class
ID sheet
(green)
Fill in
information
in items 1,
2, and 3
Leading
zero’s are
required
No more than 100 answer
sheets under a
class ID sheet
Do not band each set
of class ID sheets
Campus & Class
Identification Sheets
Campuses should have one Campus
(pink) ID sheet and at least one
Class (green) ID Sheet
Band bundle stacks with no more
than 100 answer documents and
label the band
Fill out all
information
CountyDistrict
Number
015-907
• Write VOID (in pencil) on
any precoded answer
document that was not
used
• VOID answer documents
for any student who took
STAAR A
• VOID answer documents
for withdrawn students
• VOID answer documents
for students who do not
test as decided by the
ARD
• The band should list
VOIDS on the Test
Subject line
Security Training
Modules
Web-based Texas Test Administrator
Online Training Modules
www.TexasAssessment.com/TAonlinetraining
All three modules must be completed by certified
campus personnel involved in testing if they:
– are new to the district
– took an incident in the 2013-14
– have not completed the Modules in the last 3 years
General Security
Information
The following govern test security
 Texas Education Code (TEC)
Chapter 39, Subchapter B
 Texas Administrative Code (TAC) 19
Subchapter 101, Assessment
 Family Educational Rights and Privacy Act of
1974 (FERPA)
 Texas Penal Code 37.10 - Tampering
Penalties for Prohibited
Conduct
• Placement of restrictions on the issuance, renewal, or holding
of a Texas educator certificate, either indefinitely or for a set
term
• Issuance of an inscribed or non-inscribed reprimand
• Suspension of a Texas educator certificate for a set term
• Revocation or cancellation of a Texas educator certificate
without opportunity for reapplication for a set term or
permanently
• Release or disclosure of confidential test content is a Class C
misdemeanor and could result in criminal prosecution under
TEC ξ39.0303, Section 552.352 of the Texas Government
Code, and Section 37.10 of the Texas Penal Code.
Security Oaths
•
•
TEA requires that everyone be trained and sign a
security oath before handling secure testing
materials or participating in the administration of a
state test
Authorization to View Secure Materials (must sign
bottom box of oath prior to testing) These include
but not limited to:
– Individuals who will provide an oral administration
– Individuals who will transcribing
– STAAR A test administrators
Security and
Confidentiality

Account for all secure
materials before, during,
and after each test
administration (including
Student Authorizations)

Protect the contents of
all tests booklets and
student answer
documents
 No person may view,
reveal, or discuss the
contents of a test or answer
document unless specifically
instructed to do so by the
procedures in the test
administrator manuals and
the bottom portion of the oath
has been signed
Active Monitoring
Monitoring during test administrations is the responsibility of
the test administrator, the campus test coordinator and
administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the
students during testing. Examples include:
Working on the computer or checking email
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test
administrator in the room
Leaving students unattended during meals or breaks
Paraprofessionals
Paraprofessionals must complete a district noncertified
personnel testing oath
• CANNOT be used as test administrators
• CANNOT relieve test administrators for breaks
• CAN be used to take students to lunch without being
with a test administrator
• CAN be used as hallway or restroom monitors –
cannot be working on anything while monitoring
hallways or restroom
Testing Irregularities
Incidents resulting in a deviation from documented
testing procedures are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with
responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student responses
or student performance
Procedural Error
Formally or informally scoring student tests
Duplicating or recording test content
April Incidents
• Monitoring
• Students not tested
• Wrong answer document to wrong student
• Student tested wrong test version
• Student worked on wrong test
• Accommodations not given to students
• Accommodations given to students who were not eligible
Reporting &
Documentation
If you become aware of any irregularities, contact the DTC immediately
with the who, when, where, what and why.
If the irregularity is deemed an incident the following is required:
 Incident report including a plan of action (local form)
 Signed statement(s) from individual(s) involved (typed, printed and
signed name and dated)
 Statements should not include names of student
 The local disciplinary referral form used to report
disciplinary actions taken against students for cheating, cell phone
issues or disruptions
Incident form and statements must be submitted to [email protected]
by the end of the testing day that the incident occurred
Plan of Action
Questions?
Pick up your materials
in Room 104 & binders
in Room 106
228-0055 SAISD Testing Office