Transcript Diapositiva 1 - San Antonio ISD

April STAAR 3-8
TA Training
Read Your Manuals!
This training does not replace
your responsibility to read and
follow all manuals.
The Schedule
April 20
Elementary
Middle
5th Math
8th Math
Math
4th Math
6th Math
7th Math
8th Social Studies
April 22
3rd Reading
4th Reading
5th Science
6th Reading
7th Reading
8th Science
April 23
Make up
Make up
April 21
3rd
STAAR, STAAR A, STAAR Spanish, STAAR L
Test Versions
STAAR
The first consideration for ALL
students with or without
Type 1 or Type 2 accommodations
STAAR A
• Students who cannot access STAAR
with or without accommodations
• Students must be serviced through
SPED or 504 with Dyslexia
• Online assessment with embedded
accommodations & accessibility tools
• ARDC or 504 Committee decision
Test Versions
STAAR Spanish
• Any student in grades 3-5 for
whom the Spanish version of
STAAR appropriately measures
their academic progress
• LPAC decision
• No linguistic accommodations
• Not available for students
whose parent denies program
services
STAAR L
Available for ELL students who:
• Are not most appropriately assessed
with STAAR Spanish AND
• Have not attained Advanced High in
TELPAS Reading (2-12) AND
• Have been enrolled is US schools for 3
years or less (5 years for
asylee/refugee)
• LPAC decision
• Not available for students whose parent
denies program services
• Linguistically accommodated online test
• Available for math, science &
social studies
Time Limit Policies & Procedures
• Each student is allowed four hours to complete the test
• Time starts after the test administrator has read all of the directions and
tells students: “…you may begin” or “You may now put on your
headphones”
• Test administrators must communicate orally or in writing the amount of
time left to test (one hour intervals then smaller increments)
• Students with Extended Time as an accommodation must start testing as
soon as possible
• Late student must test if there is enough time left in the school day
• Breaks are allowed but the clock does not stop
• Time stops only for:
– Meals
– Emergencies
– Consolidation
– Nurse breaks
Allowable Procedures & Materials
The following test procedures and materials are NOT accommodations.
They may be provided based on individual student need. It is not
necessary to indicate the use of these on a student answer document.
• Signing or translating test administration directions
• Reading aloud or signing the writing prompt upon request
• Provide reading assistance on 3rd grade math
• Minimize distractions
• Small group or individual administrations
• Remind students to stay on task
• Scratch paper
• Colored overlays
• Blank place markers
• Highlighters
Page 13 Manual
Page O-12 DCCM
Principal Responsibilities
•
•
•
•
Oversee training and the implementation of test administration process as stated
in the manual
Attend trainings and sign oath
Ensure security and confidentiality of the tests and materials
Approve test administrators, logistics and ensure that the testing environment
meets the following:
– Testing rooms are quiet, well ventilated and comfortable. Students have
enough room to work
– A “Testing- Do Not Disturb” is posted outside each room
– Bulletin boards and instructional displays are covered or removed from any
location students may pass while testing
– All desks used for testing are clear of books and other material not required
for the test
• Monitors the test administrators
• Report any incident to the DTC
CTC Responsibilities
• You are the contact person for all test-related communications at your
campus
• You are responsible for the planning, training and execution of testing
• You are required to read and be familiar with all manuals
• You are responsible for test security of materials
• You must supervise and actively monitor testing
• You must report testing irregularities and violations immediately to the
DTC
• You are responsible for supervising the verification of precoded test
materials by campus personnel
• You are responsible for the accounting of all test material and for the
accurate completion of all answer documents
All of this is done with the approval of your principal
CTC Responsibilities
• Attend test coordinator trainings and train campus test
administrators
• Receive, manage and secure testing materials
• Prepare answer documents for testing, this includes checking that
the student’s data is current
• Coordinate all campus testing logistics
• Establish and monitor testing procedures to ensure test security
• Verify appropriate score codes, test taken information codes,
testing accommodations codes, and all other coding is correct on
answer documents
• Prepare and return all testing materials to the testing office
• Manage the TAMS system on the campus for
on-line testing
• Prepare statements for incidents if necessary
Test Administrator
Responsibilities
•
•
•
•
•
•
•
•
•
Read the Test Administrator Manual
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of the
state testing system
Read “Guide to the Test Administration Directions” prior to administering
any state assessment
Administer the tests in strict compliance with the directions in the Test
Administrator Manual
Supervise and actively monitor students during testing
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either
before, during, or after testing
Test Administrator
Responsibilities
• Complete answer documents in accordance with the manual
• Return all testing materials to the campus test coordinator (CTC)
immediately after students finish testing
• Accurately and completely fill out all required documentation for
testing
• Assist the CTC for on-line administrations as needed
• Report testing irregularities and security violations immediately to
the CTC
• Prepare statements for submission to CTC if you are involved in a
testing irregularity or test security violation
Preparing for Test Day
Online Testing
 Computers should be TestNav ready by passing a
System Check
 Headphones are required for online testing
 Can you test multiple grade levels? Multiple subjects?
Different assessments?
 Check out Student Authorization Forms
Breakfast in the
Classroom
• Only the teacher/adult in the classroom
can complete the roster.
• Only complete meals that are served will
be marked off in Section #2.
• Any changes to breakfast in the
classroom, contact Child Nutrition
Services
BEST PRACTICES
• All unopened items should be returned to
the cafeteria after the meal time is over.
• All opened items should be placed in the
trash bag that is provided with the meal.
• The cafeteria manager is required to check
each roster to verify how many meals were
served, not served, and returned.
WHY DO WE HAVE TO FILL OUT
ROSTERS?
• The United States Department of
Agriculture (USDA) requires that a roster
be completed to document meals served.
• The roster serves as an official document
and must be kept on file for 5 years.
CLASS INFORMATION
• FILL IN YOUR NAME, ROOM # AND
DATE
1. CLASS ENROLLMENT
• RECORD ACTUAL CLASS
ENROLLMENT
MANAGER WILL FILL THIS OUT
Enter your class enrollment
here
2. STRIKE OFF STUDENTS SERVED
A COMPLETE MEAL
• STRIKE OFF (/) A NUMBER EVERY TIME YOU
ISSUE A COMPLETE MEAL TO A STUDENT
USE
BLACK OR
BLUE INK
ONLY
19
STUDENTS
SERVED
COMPLETE
MEALS
Sections 3-6: Additional
Information
•
•
•
•
Section 3: Record the # of students served a complete meal.
Section 4: Record the # of adults who received a meal.
Section 5: Record the # of meals that were not served (refused or for
student absence).
Section 6: Add lines 3, 4 and 5 together.
Please sign the roster when all
information has been entered
Lunch
Will lunch be served in the classroom or will
students be escorted to the cafeteria?
• Student should be kept together and closely monitored during
lunch
• Students must not be allowed to discuss the test during
• Test materials should be collected and kept secure
Campus Procedures
Include things such as:
• Check Out/In Process
• Testing Rooms
• Cell Phone Policy
• Testing Environment (covering instructional material)
• Time limits
• Breakfast (Breakfast in the Classroom is mandatory)
• Lunch
• What students do after testing
• Who is monitoring hallways/restrooms
• Procedures for late students
• Calculator procedures
• Dictionary procedures
Reading Directions
• Test Administrators MUST read the Guide to the Test
Administration Directions page 41
• Test Administrators must read word for word all directions in
bold following the word “SAY”
• Be aware of the different sets of directions for the various
types of administrations
(Spanish, STAAR L, STAAR A, SOA)
• Optional Directions for General Tools Available in TestNav for
STAAR L, STAAR A and SOA can only be read if a
student DID NOT complete the tutorial
(page 161 in 3-5 Manual and page 139 in 6-8 Manual)
Accommodations
Refer to the 2015 State
Assessment Reference Guide for
allowable accommodations and
eligibility
AccommodationsOral Administration
Test
administrators
should NEVER
read the reading
passages.
FULL and PART
oral cannot be in
the same testing
room
FULL
• all questions and answer choices
• A student’s IEP/IAP may have assigned the option to
“change” level of support during the test
• Students who are able to “change” level of support
based on documentation in IEP/IAP can go back and
forth
• Test administrator receives a test booklet that is the
same form number as the students (use Form 1)
PART
• Questions, answer choices, words or phrases
• Students cannot change from “PART” to “ALL”
• Test administrator reads over the student’s shoulder
Items Containing Boxed
All parts of
Information
the
question
and
answer
choice
may be
read aloud.
Items Containing Passage
Excerpts
All parts of
the
question
and answer
choice may
be read
aloud.
Items Containing Place Value
Read aloud
words,
numbers or
symbols
without aiding
student in
interpreting
the
information.
Items Containing Graphics
Read aloud
words,
numbers or
symbols
without aiding
student in
interpreting
the
information.
Linguistic
Accommodations
STAAR (English)
Math
Science
Social Studies
•
•
•
Reading
•
•
English I & II
•
•
Bilingual Dictionary
Extra Time
Dictionaries of Various
Types
Extra Time
Dictionaries of Various
Types
Extra Time
Clarification in English of
word meaning in short
answer questions &
writing prompts
STAAR L
•
•
Bilingual Dictionary
Extra Time
NA
NA
STAAR A
•
•
•
Bilingual Dictionary
Extra Time
Clarification of word
meaning in English
•
Dictionaries of
Various Types
Extra Time
Clarification of word
meaning in English
•
•
•
•
Extra Time
Clarification of word
meaning in English
Linguistic
Accommodations
When providing linguistic accommodations
to students, test administrators may not
provide any direct or indirect assistance
or reinforcement that aids a student in
identifying a correct response to the test
question.
Linguistic Accommodations in
STAAR A
Clarification in English of Word Meaning
Reading Selections
• Reading selections: Test administrator
must not clarify the meaning of vocabulary,
expressions, or other phrasing specifically
assessed in a test question.
Note: When clarifying the meaning of words, test
administrators may reference a dictionary and are not
required to give definitions or explanations from memory.
Linguistic Accommodations in
STAAR A
Reading Aloud of Text Test Items
• Allowable for all STAAR A subjects/courses
• Available for all students in online and paper
versions of STAAR A
• Reading: Prereading text, revising selections, and
reading and revising test questions and answer
choices read aloud via computer-generated read
aloud functionality
• Mathematics, Science and Social Studies: All
questions and answer choices read aloud via
computer-generated read aloud functionality
Reminder: For grade 3 mathematics, standard test
administration procedure allows all grade 3 students to
receive reading (decoding) assistance on this assessment.
Not to equal a partial oral administration.
Calculator Policy
• All students in 8th grade must have a
graphing calculator for the math test.
• Ratio is 1 to 1, including STAAR A and
STAAR L test takers
• All calculators must be cleared prior to the
test and by the test administrator prior to
the calculators leaving the testing room.
• See attached clearing instructions.
Dictionaries
• Refer to TEA Dictionary
Policy and the Linguistic
Accommodations for ELLs
• Dictionaries must be
available to ALL students
taking STAAR Reading in
6th and 7th (including
STAAR A). Ratio 1 to 5
• Students in 3rd and 4th grade
must meet eligibility criteria
Mark Accommodations
on the Answer
Document
• Accommodations are marked if they are assigned to the
student, not if the student used them
• If LEP students are assigned linguistic accommodations in
reading, that student will not be eligible for EXIT for this year
Basic Transcription
Transcribed by Cindy Blair due to IEP on 4/20/15
If the student
has the
accommodation,
complete the
transcription and
note on the top
of the answer
document the
reason and
name of the
person that
transcribed
Answer Documents
Answer Documents
will come precoded
CAUTION:
•
•
Students must work on
the Math portion of the
answer document only
You will only have score
code, Test Taken Info
and Accommodations
marked for Math ONLY
th
5
&
th
8
Math
• You will have separate booklets and answer
documents for the April 20th administration of
math for grades 5 and 8.
• The answer document will say “March” on it
• Students will not use the “Reading” bubbles
• Be sure all bubbles are for “Math”
Answer Documentschecking documents
Fill in Test Taken
Info with Form #
Test booklet # must be
filled out by student
For 3rd - 5th grade
you must
indicate EN or SP
Check for correct
score code
A – Absent
O – Other
S - Score
Mark
accommodations
Answer DocumentsHand Gridding
When hand gridding
answer documents, ensure
that ALL information has
been filled in and
ALL bubbles have been
marked
Local ID must be
right justified.
Add leading zeroes.
All
demographic
information
bubbles must
be filled in.
Do not leave
any blank.
Do not forget to write
the district/campus
name
Online Test Reminders
• Online tests are accessed in TestNav
by using the URL address
• Students will use the student
authorization forms to log in to the test
• Student Authorizations are secure
documents and must be shredded
• Each student will need headphones
• Students must still adhere to the four hour time limit
(unless they have the Extra Time assigned to them
as an accommodation)
STAAR A Reminders
• Students independently control the text to speech
feature
• TAs can read the “pop-ups” and “rollovers” on
questions and answers to any student who requests it
unless it is in the reading passages.
• TAs can re-read directions for STAAR A at any time
• TAs can read aloud information in the Help Tool for
students who request it
• Students may receive other Type 1 accommodations
or allowable materials
STAAR A Reminders
• Use Internet Explorer to log in to TestNav
• When logging in to the computer (CTRL ALT DELETE screen),
do not use the common student log in
• Physically type in the URL address
http://tx.testnav.com/
• Ensure the volume is turned on before logging in to
TestNav
• When a student is in EXIT status you must RESUME
them in order for them to log back in
•
Accommodations cannot be added until the
student is in the COMPLETE status
Remember to START the session on the day of the test!
Online Testing
Student Status
Documentation
Documents required to be scanned and
emailed to the testing office:
Documents required to maintain for a
period of five years following a test
administration:
•signed security oaths for all testing
personnel seating charts
•
Training Sign In Sheets
•
Materials Control Form
•
Seating Charts
•investigation and documentation of
testing irregularities
•
“O” & “A” Score Code Form
•material control logs
•
Incidents
•material inventory from Pearson
Use the scanning
procedures to submit
required
documentation
Use Required Documentation
Checklist to build your binder
START TIME
for class is
after the
directions
have been
read
Student
Name, ID #
and Test
Booklet #
MUST be
filled out
STOP TIME
for class is
the stop time
of the last
student
Each student
should have
their
individual
stop time
indicated
Only students
who go to the
nurse should
have this start
and stop time
indicated
Preparing Materials
for Return
• Verify that no answer documents or scratch paper have
inadvertently been left in test booklets
• Verify that all test booklets and answer documents are
accounted for (including blank answer documents)
• Make sure that any transcribing that is required for
special testing situations has been completed and
documented on the answer document
• Make sure the correct score code is marked on each
answer document and test booklet number has been
indicated
• Verify that student information, test taken information, and
accommodations coding on answer documents is
accurate
Return and Check
In
• Test booklets must be face up, in numerical
order with the lowest number – largest on the
bottom
• Answer documents - in alphabetical order
March Materials &
Answer Documents
•
•
•
•
•
Scratch paper left in test booklets
Missing score codes
Missing form numbers, test booklet number
English/Spanish not indicated
Hand grids not complete
Security Training Modules
Web-based Texas Test Administrator
Online Training Modules
www.TexasAssessment.com/TAonlinetraining
All three modules must be completed
by certified campus personnel
involved in testing if they:
– are new to the district
– took an incident in the 2013-14
– have not completed the Modules
in the last 3 years
General Security Information
The following govern test security
 Texas Education Code (TEC)
Chapter 39, Subchapter B
 Texas Administrative Code (TAC) 19
Subchapter 101, Assessment
 Family Educational Rights and Privacy Act of
1974 (FERPA)
 Texas Penal Code 37.10 - Tampering
Penalties for Prohibited Conduct
• Placement of restrictions on the issuance, renewal, or
holding of a Texas educator certificate, either indefinitely
or for a set term
• Issuance of an inscribed or non-inscribed reprimand
• Suspension of a Texas educator certificate for a set term
• Revocation or cancellation of a Texas educator certificate
without opportunity for reapplication for a set term or
permanently
• Release or disclosure of confidential test content is a
Class C misdemeanor and could result in criminal
prosecution under TEC ξ39.0303, Section 552.352 of the
Texas Government Code, and Section 37.10 of the Texas
Penal Code.
Paraprofessionals
Paraprofessionals must complete a district
noncertified personnel testing oath
• CANNOT be used as test administrators
• CANNOT relieve test administrators for
breaks
• CAN be used to take students to lunch
without being with a test administrator
• CAN be used as hallway or restroom
monitors – cannot be working on anything
while monitoring hallways or restroom
Security Oaths
•
•
•
TEA requires that everyone be trained and sign a
security oath before handling secure testing
materials or participating in the administration of
a state test
A person who has several roles during TELPAS
testing must sign all oaths (Test Administrator,
Rater, Verifier, etc)
Paper test requires that the test administrator has
signed the bottom box of the oath prior to testing
Security and Confidentiality

Account for all secure
materials before, during,
and after each test
administration (including
Student Authorizations)

Protect the contents of
all tests booklets and
student answer
documents
 No person may view,
reveal, or discuss the
contents of a test or answer
document unless specifically
instructed to do so by the
procedures in the test
administrator manuals and
the bottom portion of the oath
has been signed
 No collaboration allowed
during online calibration sets
Testing Irregularities
Incidents resulting in a deviation from documented testing
procedures are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with
responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student responses
or student performance
Procedural Error
Formally or informally scoring student tests
Duplicating or recording test content
Testing Incidents in March
• Unauthorized Viewing
• Wrong answer document to wrong student
• Student took wrong test version
• Students wrote Day 1 on Day 2 (monitoring)
• Students worked on Day 2 on wrong day
• Oral administrations did not use same form number
• TAs assisted student who had spelling assistance
Reporting & Documentation
If you become aware of any irregularities, contact
the CTC immediately with the who, when, where,
what and why.
If the irregularity is deemed an incident the following
documentation is required:
 Signed statement(s) from individual(s) involved (typed, printed
and signed name and dated)
 Statements should not include names of student

The local disciplinary referral form used to report
disciplinary actions taken against students for cheating,
cell phone issues or disruptions
Active Monitoring
Monitoring during test administrations is the responsibility of
the test administrator, the campus test coordinator and
administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the
students during testing. Examples include:
Working on the computer or checking email
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test
administrator in the room
Leaving students unattended during meals or breaks
Reduce the risk of having an irregularity!
During test administration:
 Ensure each student receives the correct
assessment and testing material(s)
Emphasize and verify active monitoring
Ensure all testing personnel understand that they
may NOT:
provide assistance
view the tests without authorization
discuss confidential student information
check for strategies
Reduce the risk of having an irregularity!
After test administration
 No unauthorized viewing (only TEA may permit)
 No scoring of student responses
 Shred Student Authorization forms (ASAP)
 No discussion of confidential student information
 No erasing stray marks or darkening response ovals
 No copying of students answer documents
 Account for all test materials
 No opening answer documents to view
answers
Pitfalls to Avoid:
 Allowing untrained staff to administer and/or
monitor tests (must be certified personnel)
 Failing to inventory testing materials
 Having insufficient test booklets and/or test
administrator manuals
 Not accounting for all test booklets and answer
documents each day
 Violating time limit
 Testing beyond the normal school day
Pitfalls to Avoid:
 Assigning a student the incorrect assessment or
student authorization form
 Failing to give appropriate accommodation(s)
 Improper (or nonexistent) monitoring
 Leaving secure materials unattended (to include
Student Authorizations and Writing Samples)
 Stopping an on-line session prior to removing
absent students
 Failure to report a testing irregularity
Questions?
Contact the CTC if you have questions