Mitchell Farm Annual Meeting 2014 Power Point
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Transcript Mitchell Farm Annual Meeting 2014 Power Point
Annual Meeting - November 5, 2014
Agenda
Call to Order & Introductions
2014 Review and Recognition
HOA Communications
Treasurer’s Report and Financial Update
Amendments
2015 Ideas
Open Floor for Other Topics
Call to Order & Introductions
Board of Trustees
Robert Weeks, President
Brent Hardesty, Vice President
Dave Perry, Treasurer
Association Manager
Monica Bowles, Towne Properties
Association Attorney
Lisa Conn, Esq. (Cuni, Ferguson & LeVay Co., L.P.A.)
2014 Review
Improvements
Replacement Heater for Swimming Pool
Updated landscaping at Weber road entrance
Continued Financial Transparency
Continued Efficient General Assessment Collections
4th Annual Mitchell Farm Yard Sale
Swim Club Maintenance
Replaced pool furniture and umbrellas
Repaired pool gate
2014 Recognition
Coral Kerns - 4th Annual Mitchell Farm Yard Sale
Holly Sattler & volunteers - Swim Club Maintenance
Karen Diercks– Pool Keys
Leslie Copp - Social Events
Lisa Moloney - Communications
HOA Communications
Mitchell Farm Facebook & Yahoo page is managed
privately by one of the residents – no connection to HOA
Official HOA communication channels
www.mitchellfarmhoa.com
Email (Board members’ addresses found on site)
Newsletter (email)
Financials
Searching for a new Communications Chair
Lisa Moloney (current chair) is ready to hand over the
baton – please let us know if you are interested in
managing HOA communications
Official
Mitchell Farm Website
www.mitchellfarmhoa.com
Official
Mitchell Farm Website
Give us your feedback
through our “Quick
poll” section on the site!
This may also be the area
we could use in the
future for secure voting
on HOA issues (if the
electronic voting
amendment passes)
Proposed Amendments
Robert Weeks, HOA President
Proposed Amendment
Voting (Quorum)
Current: Requires high % of membership to
attend HOA meeting in-person (or proxy) to
reach a quorum
Future: Online and write-in voting will be equal
to in person or proxy vote reaching quorum
more likely
Proposed Amendment
Solar Panel Installation
Currently, Section 8.3(E) prohibits temporary structures
like solar panels and provides no approval authority to
the Board
Proposed amendment for additional clarity (similar to
fences)
Must mount on roof facing away from street
Must maintain color scheme and style of home
Must follow codes and get permit for installation
Wiring must be contained in painted conduit (hidden)
Financial Update
Dave Perry, HOA Treasurer
Treasurer’s Report and
Financial Update
As of September 30, 2014 Statements:
Operating Cash on hand: $74,983
Reserve CD Investments: $95,820
Total Assets:
$170,803
Plus:
Outstanding Receivables: $3,798.10
Treasurer’s Report and
Financial Update
2014 Operating Budget:
$63,000
YTD Operating Expenses (9/30):
$35,892
Several large bills pending for insurance & tax acct/audit before
year end
Expecting to finish year under budget, AND contribute a
positive cash flow to reserves!
2014 Expense & Budget Savings:
Treasurer’s Report and
Financial Update
2014 Capital Improvement Spending from Reserves: $8,584.38
Pool Heater $8,296.38
Gas line installation $288.00
Treasurer’s Report and
Financial Update
Current Past Due (10/30/2014):
$10,496.51 - 34 lots
$5,895 of balance is from 2014 dues & late fees
$4,723 previous past due balance
Includes late fees, collection fees, and lien fees
5 active liens >$5,000 of receivables
16 of the past due were $20 late fees
1 was $40
2 were $60
2015 Ideas
Robert Weeks, HOA President
Looking Ahead to 2015
Potential Improvements – VOTE ONLINE!
Pool Shade
Playground update/renovation
Open Floor for Other Topics
Remember…
Be respectful when others are speaking
Keep your questions & comments to one
minute or less