Transcript Company Meeting Title

Keehner
Meadows HOA
2013 Annual
Meeting
Sunday, April 7, 2013
Amy Steingraeber, President
Ann Niehaus, Secretary
Geri Baker, Treasurer
2013 Annual HOA Meeting
Agenda
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Call to Order
Introductions
Proof of Notice of Meeting or Waiver
Attendance & Quorum (Total lots 124, Quorum = 36)
Reading of Minutes of Preceding Meeting or Wavier
Reports
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Election of Trustees
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Treasurer Position
New Issues
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Financial - Review and Progress Against Goals / Prior Year
Accomplishments – HOA Directory, HOA Website, Keehner Chronicles
Stats
Committees – Maintenance, Landscaping, Keehner Chronicles, Other
Other
Questions
Adjournment
2013 Annual HOA Meeting
Keehner Meadows HOA
 Call
to Order
 Proof of Notice

Mailed February 1, 2013
 Attendance

& Quorum
Review Count on Attendance Sheet
 Reading
of Minutes of Prior Meeting
2012 or Waiver
2012 HOA Minutes
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2013 Annual HOA Meeting
Keehner Meadows
2012 Annual HOA Meeting Minutes
Sunday March 4, 2012 at the West Chester Library
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The annual meeting of the Keehner Meadows Community Association was held on Sunday March 4, 1012 at the West Chester Library in West Chester, Ohio. Notice of the
meeting was sent by regular mail in January 2012.
Amy Steingraeber called the meeting to order at approximately 3:14 p.m. A total of 29 residents were in attendance and seven proxys were received. The following
residents were in attendance: Russell of 7315 Leemel Drive, Barron of 7324 Leemel Dr. , Bucher of 7316 Leemel Dr. , Wurst of 7257 Julie’s Cove, Lusk of 8961
Wintergreen, Voss of 8914 Wintergreen Drive, Colangelo of 8907 Michelle Point, Betscher of 8926 Michelle Point, Kerber of 7270 Susan Springs Drive, Johnson of 7240
Susan Springs, Robertson of 7230 Susan Springs, Buck of 7350 Susan Springs, Guzman of 7370 Susan Springs, Brace of 7380 Susan Springs, Direnzi of 7400 Susan
Springs, Carr of 7397 Susan Springs, Runkle of 7387 Susan Springs, Carr of 7357 Susan Springs, Baker of 8924 Wintergreen, Niehaus of 7297 Susan Springs, McDonald
of 7457 Susan Springs, Steingraeber of 7507 Susan Springs, Dunsford of 7480 Susan Springs, Doddy of 7440 Susan Springs.
Proxys were received for Jensen of 7390 Sussex Dr, Wagner of 7299 Leemel Drive, Williams of 7307 Leemel Drive, Almer of 8937 Michelle Point, Gunn of 8936 Michelle
Point, Sefton of 7377 Susan Springs, and Thompson of 7500 Susan Springs.
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Keith Betscher made a motion to waive the reading of the minutes from the 2011 Annual Meeting. The motion was seconded by Dan Steingraeber and Geri Baker and
then approved with no objections.
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Keith Betscher announced the next community wide garage sale will be held on Saturday April 28 th. The community association pays for the advertisements and posts
signs directing others to the neighborhood. This is an excellent way for the homeowners to sell their used and unwanted items.
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Keith also discussed the maintenance at the front entrance way. There is one bad sprinkler head that will be replaced. Light poles at the front entrance have been rewired
and have new bulbs as well as a new photo eye. Keith does not want to put lights on a timer because of power outages. Larry Voss made a suggestion for a backup to be
purchased. Keith gave credit to the homeowners across the street from the model home that currently cut the grass on both sides of the entrance to the neighborhood
for a nominal fee. It saves the HOA a significant amount of money to not have this contracted out. The bid for the 2012 landscaping of the beds has a very minimal
increase. Amy Steingraeber, acting president, will maintain planters and change out the plants 4x per year.
Keith is requesting that homeowners keep their exterior lights on at night for those neighbors that may be out walking.
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Geri Baker, acting Treasurer, discussed the current budget. She explained that the HOA is doing well and the fees have been maintained at $140 annually. Overages in
the budget from 2011 were due to the planter boxes being stolen at the front entrance, water line leak at the front entrance and liens filed for those who have not paid
HOA fees. She discussed the current status of residents who had not paid their HOA fees for 2012 and the cost to file on those.
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The administrative items for the meeting included the addition of the neighborhood directory, HOA website and the return of the Keehner Chronicles.
The new website is www.KeehnerMeadowsHOA.com. All forms for improvements as well as the covenants are available on this site. The forums on this site will take the
place of the old YAHOO GROUPS. Please make sure you visit this site and register as a user for the forums.
After updating resident information at the meeting, the neighborhood directory will be available as well as a plat map of Keehner Meadows.
We are also hoping to reintroduce the Keehner Chronicles, a neighborhood newsletter updating residents on the goings on of the neighborhood. We will be looking for
street representatives as this project progresses.
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There are no available positions for election at this time but it was announced that Geri Baker’s position will be available next year.
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The last agenda of the meeting was the proposal for a shed amendment. Our current covenants do not allow for sheds. One of the residents spoke to the members of the
meeting to propose a change. The HOA has contacted an attorney to discuss these changes and what needs to be done. It was explained that 75% (93 lots) of
homeowners would have to sign and agree to the change. The HOA has provided a full list of specific guidelines and restrictions that would have to be put into place for
any changes to happen. The legal fees would be approximately $950. The residents who wish to make the change will be required to do the work in obtaining the
signatures. Discussions continued about the value or devalue of properties with sheds. Keith Betscher thanked the board for handling a controversial issue in such a fair
unbiased way.
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The meeting adjourned at approximately 4:45 pm.
2013 Annual HOA Meeting
HOA Financials
Keehner Meadows Community Association
Income Statement
For the Years Ended December 31, 2013.
2011 YTD
BUDGET
2011 YTD
ACTUAL
Homeowners Assessments
Developer Assessments
Capital Contributions
Late Fees
Status Letter Fees
Other Income
17,500
420
315
16,660
210
70
17,360
0
245
2,743
455
TOTAL INCOME
20,978
17,395
Postage/Printing/Supplies
Bank Fees
Common Area Maintance
Common Utilities - Electric
Common Utilities - Water
Insurance Expense
Landscape Materials
Landscape Maintenance
Sprinkler Maintenance
Professional Fees
Reserve for Replacement
Miscelleous Expense
TOTAL EXPENSES
NET SURPLUS(DEFICIT)
400
100
1,000
2,400
824
1,850
1,000
3,000
500
3,000
1,748
700
209
0
1,620
2,432
395
1,818
1,308
1,951
357
3,695
0
389
2012 YTD
BUDGET
2012 YTD
ACTUAL
2,288
315
160
140
1,995
(700)
0
315
(85)
140
(293)
19,893
19,270
(623)
400
100
1,000
2,400
824
1,850
1,000
3,000
500
3,000
1,748
700
16,660
V
504
0
0
2,440
595
1,907
242
2,014
65
2,588
0
459
16,522
14,174
16,522
10,813
4,456
3,222
3,371
8,456
104
(100)
(1,000)
40
(229)
57
(758)
(986)
(435)
(412)
(1,748)
(241)
0
(5,709)
0
0
5,085
2013 Annual HOA Meeting
KM HOA Board Stats
Keehner Meadows Home Owners Association
"Status Board" for year 2012
# of items
Comments
Improvement Applications
Decks
2
8934 Heather Ann;
Fences
Pools
6
1
Structures
Other
2
7220, 7275, 7292 Susan Springs Drive; 7308,
7292 Leemel Drive; 8993 Wintergreen
7240 Susan Springs Drive
7477 Susan Springs Drive (covered patio);
8914 Heather Ann Drive (covered patio)
Good Standing Letters
8
7220 Susan Springs Drive; 7254, 7273, 7278
Julie's Cove; 7315 Leemel Drive; 8737, 8777,
8793 Wintergreen Drive
New Residents
12
*see attached
Complaints
Garbage Cans in Visible Sight
Commercial Truck parked in driveway
Front Entranceway Sprinklers
Front Entranceway Lights
17
1
1
3
Yard Sales
1
Section 8.1.5 - "...Trash and garbage shall be
placed in sanitary containers and shall not be
permitted to remain in public view except on
days of trash collection."
Section
Section
Section
Section 8.1.9 GARAGE AND YARD SALES AND
CHRISTMAS LIGHTS There shall be no more
than two (2) garage or yard sales held by the
Owner or residents of any Lot during any
twelve (12) month period.
Christmas-type lights may be erected no
sooner than (4) weeks prior to and removed
not later than four (4) weeks after Christmas.
Christmas Lights
1
Speeding along Wintergreen
1
Fioptics from Cincinnati Bell condition of the neighborhood multiple HOA not responsible
Trespassing/Loud Noise from the neighbor
1
HOA not responsible
HOA Fee Delinquencies
4
2 foreclosures, 2 delinquent
Welcome New Residents
Last Name
First Names
House
#
Street Name
Closed
LOT #
Coon
Jack & Deborah
7277Susan Springs Drive
09/05/12
53
Duncan
Jonathan
7273Julie's Cove
09/18/12
25
Jianzin
Jiang
8945Heather Ann
11/27/12
95
Jiao
Huo Henry & Lisa Huang
7354Sussex Drive
06/26/12
101
Jones
Brian & Tracey
8993Wintergreen Drive
04/19/12
37
Kaur
Leach
Kamaljit & Kuldit Singh
Danield & Amy
7382Sussex Drive
7220Susan Springs Drive
10/18/12
06/12/12
123
61
Niemand
Gary & Santie
8977Wintergreen Drive
12/11/12
35
O'Connell
Rick & Kelli
8937Wintergreen Drive
07/27/12
66
Olivas
Marcos & Celine
7275Leemel Drive
05/08/12
5
2013 Annual HOA Meeting
Keehner Meadows HOA
Reports - Committees

Common Areas Maintenance
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
Front Entranceway – Lighting, Sprinklers
Annual Keehner Meadows Yard Sale

Date – last Saturday of April;
8AM-1PM April 27th
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Landscaping

Keehner Chronicles Committee
2013 Annual HOA Meeting
KM HOA Board
2012 ACCOMPLISHMENTS
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HOA Homeowners Directory
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HOA Website – www.KeehnerMeadowsHOA.com

facebook

Revamp of HOA Keehner Chronicles
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Gift Baskets for New Home Owners (Initiated)

HOA Board “Score Board”
2013 Annual HOA Meeting
HOA Directory
2013 Keehner Meadows HOA HomeOwners Directory Listed by Lot #
2013 Keehner Meadows HOA HomeOwners Directory Listed by Lot #
Email 1
Email 2
LOT #
Last Name
Names
House #
Street Name
Closed H-Phone Alt. Phone
2013First
Keehner
Meadows
HOA HomeOwners
Directory Listed by Lot #
Email 1
Email 2
LOT #
Last Name
First Names
House #
Street Name
Closed H-Phone Alt. Phone
HOA
HomeOwners
Directory
Listed by Lot #
1
Ren
Henry 2013 Keehner Meadows
7243
Leemel Drive
01/01/07
779-8655
[email protected]
Email 1
Email 2
LOT #
Last Name
First Names
House #
Street Name
Closed H-Phone Alt. Phone
HOA
HomeOwners
Directory
Listed by Lot #
1
Ren
Henry 2013 Keehner Meadows
7243
Leemel Drive
01/01/07
779-8655
[email protected]
Email 2
LOT #
Last Davidson
Name
First Names7251
House #
Name 779-7202
Closed H-Phone Alt. Phone
2
Muldrow
& Trina
Leemel
Drive Street
11/30/04
[email protected] Email 1
HOA
HomeOwners
Directory
Listed by Lot #
1
Ren
Henry 2013 Keehner Meadows
7243
Leemel Drive
01/01/07
779-8655
[email protected]
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Email 2
LOT #
Last Davidson
Name
First Names7251
House #
Name 779-7202
Closed H-Phone Alt. Phone
2
Muldrow
& Trina
Leemel
Drive Street
11/30/04
[email protected] Email 1
Wohlstein
Francene Lord-Wohlstein
& Scott 7259
Leemel
08/19/04
[email protected]
1
Ren
Henry
7243 Drive Leemel
Drive 759-5762
01/01/07
779-8655
[email protected]
Email 2
LOT #
Last Davidson
Name
First Names7251
House #
Name 779-7202
Closed H-Phone Alt. Phone
2
Muldrow
& Trina
Leemel
Drive Street
11/30/04
[email protected] Email 1
3
Wohlstein
Francene Lord-Wohlstein
& Scott 7259
Leemel
08/19/04
[email protected]
1
Ren
Henry
7243 Drive Leemel
Drive 759-5762
01/01/07
779-8655
[email protected]
Bolender2
7267
Leemel
08/31/05
[email protected]
Muldrow Michael & Lynn
Davidson & Trina
7251 Drive Leemel
Drive 779-0015
11/30/04
779-7202
[email protected]
3
Wohlstein
Francene Lord-Wohlstein
& Scott 7259
Leemel
08/19/04
[email protected]
1
Ren
Henry
7243 Drive Leemel
Drive 759-5762
01/01/07
779-8655
[email protected]
4
Bolender2
7267
Leemel
08/31/05
[email protected]
Muldrow Michael & Lynn
Davidson & Trina
7251 Drive Leemel
Drive 779-0015
11/30/04
779-7202
[email protected]
Olivas 3
7275& ScottLeemel
10/31/06
[email protected]
[email protected]
Wohlstein Celine & Marcos
Francene Lord-Wohlstein
7259 Drive Leemel
Drive
08/19/04 759-5762
[email protected]
4
Bolender2
7267
Leemel
08/31/05
[email protected]
Muldrow Michael & Lynn
Davidson & Trina
7251 Drive Leemel
Drive 779-0015
11/30/04
779-7202
[email protected]
5
Olivas 3
7275& ScottLeemel
10/31/06
[email protected]
[email protected]
Wohlstein Celine & Marcos
Francene Lord-Wohlstein
7259 Drive Leemel
Drive
08/19/04 759-5762
[email protected]
Poneris 4
7283
Leemel
02/03/04
[email protected]
Bolender Constantino Michael & Lynn
7267 Drive Leemel
Drive 777-9380
08/31/05
779-0015
[email protected]
5
Olivas 3
7275& ScottLeemel
10/31/06
[email protected]
[email protected]
Wohlstein Celine & Marcos
Francene Lord-Wohlstein
7259 Drive Leemel
Drive
08/19/04 759-5762
[email protected]
6
Poneris 4
7283
Leemel
02/03/04
[email protected]
Bolender Constantino Michael & Lynn
7267 Drive Leemel
Drive 777-9380
08/31/05
779-0015
[email protected]
Seamon 5
Michael & Paula
7291
Leemel
06/30/09
[email protected]
Olivas
Celine & Marcos
7275 Drive Leemel
Drive
10/31/06
[email protected]
[email protected]
6
Poneris 4
7283
Leemel
02/03/04
[email protected]
Bolender Constantino Michael & Lynn
7267 Drive Leemel
Drive 777-9380
08/31/05
779-0015
[email protected]
7
Seamon 5
Michael & Paula
7291
Leemel
06/30/09
[email protected]
Olivas
Celine & Marcos
7275 Drive Leemel
Drive
10/31/06
[email protected]
[email protected]
Wagner 6
Joe & Lisa Constantino
7299
Leemel
06/26/03
[email protected]
Poneris
7283 Drive Leemel
Drive 777-0332
02/03/04 614-5211
777-9380
[email protected]
7
Seamon 5
Michael & Paula
7291
Leemel
06/30/09
[email protected]
Olivas
Celine & Marcos
7275 Drive Leemel
Drive
10/31/06
[email protected]
[email protected]
8
Wagner 6
Joe & Lisa Constantino
7299
Leemel
06/26/03
[email protected]
Poneris
7283 Drive Leemel
Drive 777-0332
02/03/04 614-5211
777-9380
[email protected]
Williams7
7307
Leemel
04/19/02
[email protected]
Seamon Robert & Karmen
Michael & Paula
7291 Drive Leemel
Drive 779-1593
06/30/09
[email protected]
8
Wagner 6
Joe & Lisa Constantino
7299
Leemel
06/26/03
[email protected]
Poneris
7283 Drive Leemel
Drive 777-0332
02/03/04 614-5211
777-9380
[email protected]
9
Williams7
7307
Leemel
04/19/02
[email protected]
Seamon Robert & Karmen
Michael & Paula
7291 Drive Leemel
Drive 779-1593
06/30/09
[email protected]
Russell 8
Timothy & Tracie
7315
Leemel
03/08/02
[email protected]
Wagner
Joe & Lisa
7299 Drive Leemel
Drive 759-0618
06/26/03 777-3001
777-0332
614-5211
[email protected]
9
Williams7
7307
Leemel
04/19/02
[email protected]
Seamon Robert & Karmen
Michael & Paula
7291 Drive Leemel
Drive 779-1593
06/30/09
[email protected]
10 Russell 8
Timothy & Tracie
7315
Leemel
03/08/02
[email protected]
Wagner
Joe & Lisa
7299 Drive Leemel
Drive 759-0618
06/26/03 777-3001
777-0332
614-5211
[email protected]
Barron 9
7324
Leemel
05/31/02
[email protected]
[email protected]
Williams Paul & Kathleen
Robert & Karmen
7307 Drive Leemel
Drive 779-6499
04/19/02 309-0796
779-1593
[email protected]
10 Russell 8
Timothy & Tracie
7315
Leemel
03/08/02
[email protected]
Wagner
Joe & Lisa
7299 Drive Leemel
Drive 759-0618
06/26/03 777-3001
777-0332
614-5211
[email protected]
11 Barron 9
7324
Leemel
05/31/02
[email protected]
[email protected]
Williams Paul & Kathleen
Robert & Karmen
7307 Drive Leemel
Drive 779-6499
04/19/02 309-0796
779-1593
[email protected]
Bucher 10 Russell
Phillip & Maureen
7316
Leemel
03/08/02
[email protected]
Timothy & Tracie
7315 Drive Leemel
Drive 779-3411
03/08/02
759-0618
777-3001
[email protected]
11 Barron 9
7324
Leemel
05/31/02
[email protected]
[email protected]
Williams Paul & Kathleen
Robert & Karmen
7307 Drive Leemel
Drive 779-6499
04/19/02 309-0796
779-1593
[email protected]
12 Bucher 10 Russell
Phillip & Maureen
7316
Leemel
03/08/02
[email protected]
Timothy & Tracie
7315 Drive Leemel
Drive 779-3411
03/08/02
759-0618
777-3001
[email protected]
Oliveira 11 Barron
Renan & Emily
7308
Leemel
10/22/09
[email protected]
Paul & Kathleen
7324 Drive Leemel
Drive 835-5023
05/31/02 835-5021
779-6499
309-0796
[email protected]
[email protected]
12 Bucher 10 Russell
Phillip & Maureen
7316
Leemel
03/08/02
[email protected]
Timothy & Tracie
7315 Drive Leemel
Drive 779-3411
03/08/02
759-0618
777-3001
[email protected]
13 Oliveira 11 Barron
Renan & Emily
7308
Leemel
10/22/09
[email protected]
Paul & Kathleen
7324 Drive Leemel
Drive 835-5023
05/31/02 835-5021
779-6499
309-0796
[email protected]
[email protected]
Shaw 12 Bucher
Nathan & Kathryn
7292
Leemel
07/31/03
[email protected]
[email protected]
Phillip & Maureen
7316 Drive Leemel
Drive 759-1877
03/08/02
779-3411
[email protected]
13 Oliveira 11 Barron
Renan & Emily
7308
Leemel
10/22/09
[email protected]
Paul & Kathleen
7324 Drive Leemel
Drive 835-5023
05/31/02 835-5021
779-6499
309-0796
[email protected]
[email protected]
14 Shaw 12 Bucher
Nathan & Kathryn
7292
Leemel
07/31/03
[email protected]
[email protected]
Phillip & Maureen
7316 Drive Leemel
Drive 759-1877
03/08/02
779-3411
[email protected]
Knipper 13 Oliveira
Kelli & NathanRenan & Emily
7284
Leemel
09/09/03
[email protected]
[email protected]
7308 Drive Leemel
Drive
10/22/09
835-5023
835-5021
[email protected]
14 Shaw 12 Bucher
Nathan & Kathryn
7292
Leemel
07/31/03
[email protected]
[email protected]
Phillip & Maureen
7316 Drive Leemel
Drive 759-1877
03/08/02
779-3411
[email protected]
15 Knipper 13 Oliveira
Kelli & NathanRenan & Emily
7284
Leemel
09/09/03
[email protected]
[email protected]
7308 Drive Leemel
Drive
10/22/09
835-5023
835-5021
[email protected]
Kanno 14 Shaw
Basil & Jane Nathan & Kathryn
7276
Leemel
08/26/03
[email protected]
7292 Drive Leemel
Drive 779-4599
07/31/03
759-1877
[email protected]
[email protected]
15 Knipper 13 Oliveira
Kelli & NathanRenan & Emily
7284
Leemel
09/09/03
[email protected]
[email protected]
7308 Drive Leemel
Drive
10/22/09
835-5023
835-5021
[email protected]
16 Kanno 14 Shaw
Basil & Jane Nathan & Kathryn
7276
Leemel
08/26/03
[email protected]
7292 Drive Leemel
Drive 779-4599
07/31/03
759-1877
[email protected]
[email protected]
15 Knipper
Kelli & Nathan
7284
Leemel Drive
09/09/03
[email protected]
[email protected]
16 Kanno 14 Shaw
Basil & Jane Nathan & Kathryn
7276
Leemel
08/26/03
[email protected]
7292 Drive Leemel
Drive 779-4599
07/31/03
759-1877
[email protected]
[email protected]
15 Knipper
Kelli & Nathan
7284
Leemel Drive
09/09/03
[email protected]
[email protected]
16 Kanno
Basil & Jane
7276
Leemel Drive
08/26/03
779-4599
[email protected]
15 Knipper
Kelli & Nathan
7284
Leemel Drive
09/09/03
[email protected]
[email protected]
16 Kanno
Basil & Jane
7276
Leemel Drive
08/26/03
779-4599
[email protected]
HOA Directory 2013
16
Kanno
Basil & Jane
7276
Leemel Drive
08/26/03
779-4599
[email protected]
2013 Annual HOA Meeting
Keehner Meadows HOA
Website www.KeehnerMeadowsHOA.com
 Repository
for all essential documents
 Homeowner Forums
 Homeowner Directory
 News, Updates, and Calendar
 Email
 Important Links
2013 Annual HOA Meeting
Keehner Meadows HOA
Website www.KeehnerMeadowsHOA.com
2013 Annual HOA Meeting
Keehner Chronicles
2013 Annual HOA Meeting
Keehner Meadows HOA
Election of Trustees

One Formal Position Open at this time




Unofficial Positions


Geri Baker – Treasurer until 2013
Ann Niehaus – Secretary until 2014
Amy Steingraeber – President until 2014
Keith Betscher –HOA Maintenance
Volunteers Needed for:

Keehner Chronicles… Street Reps etc.
2013 Annual HOA Meeting
Treasurer Election
KM HOA By-Laws, Section 18. Role of Treasurer:
The Treasurer shall assume responsibility for the receipt
of and deposit in appropriate bank accounts all monies
of the Association, the disbursement of such funds as
directed by resolution of the Board, the keeping of
proper books of account, the preparation of an annual
budget and statement of income and expenditures to be
presented to the Members at annual meetings, and the
delivery or mailing of a copy of each to each of the
members.
2013 Annual HOA Meeting
Treasurer Election
Candidates:
Caroline Brace
Brian Jones
Other
2013 Annual HOA Meeting
Keehner Meadows HOA
 Other
Issues
 Questions
 Adjournment