Transcript Trabuewoods Subdivision HOA, Inc.

Trabuewoods Subdivision HOA, Inc.
Welcome to the 2015 Annual Meeting
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AGENDA
• CALL TO ORDER
• MAINTENANCE & REPAIRS
• INTRO BOARD & OFFERS
COMMON AREAS
• COMMUNICATION
NEIGHBORHOOD & HOMES
WEBSITE
DEED RESTRICTIONS
POST CARDS & DUES BILLS
3-1-1 CITY OF COLUMBUS
SANDWICH BOARDS
• SAFETY & SECURITY
ANNUAL MEETING
NEIGHBORHOOD WATCH
FACEBOOK (by resident)
CITY PARK
• MONEY MATTERS
SOUND BARRIER WALL
Income
• VOTING-Volunteer to count votes
Expenses
• Q&A
Reserve Fund
• ANNOUNCE VOTE RESULTS &
DRAWING WINNER
• REAL ESTATE
Neighborhood Stats
• ADJOURN MEETING
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COMMUNICATION
• WEBSITE
- PRIMARY MODE OF COMMUNICATION
www.trabuewoods.com
• POST CARDS
ANNUAL MEETING NOTIFICATION
ANNOUNCE UPDATES FOR WEBSITE
• SANDWICH BOARDS
DUES BILLS ANNOUNCEMENT
ANNUAL MEETING ANNOUNCEMENT
• ANNUAL MEETING
• NEIGHBORHOOD FACEBOOK by a Trabuewoods Homeowner (not HOA)
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Communication
www.trabuewoods.com

Calendar

Landscaping Renovation

Homepage

Letter from HOA President

About Trabuewoods

Links

Bylaws

Maps

Blockwatch

Mission Statement

Deed Restrictions

Money Matters

Feedback/Concerts

Sponsor

HOA Contacts

Become a Sponsor
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Communication

POST CARD ANNOUNCEMENTS
ANNUAL HOA MEETING
• State of the Association
• Vote for Board Trustees
• Last Monday of March or within 1 month
thereafter
• Notification by mail or in person not > sixty (60)
days nor < ten (10) days before the meeting.
• Member’s name & address maintained in
QuickBooks by Pam; she accesses Auditor’s
website/Recorder’s websites before dues bills
mailed and meeting held to ensure correct
property owner info; helps identify rentals and
vacant properties. HOA rarely receives info on
renters.
Total Cost: $232.21 ($84.99 + postage $147.22)

ASSOCIATION UPDATES
Instead of newsletters. 2x/yr
• NOTIFICATION OF UPDATE; via Letter
from HOA President on website.
• Board &/Officers or website
administrator will maintain website.
• GOAL to increase communication with
all homeowners and residents via the HOA
website.
• Opportunity to identify new homeowners and residents (request changes of
property address &/or occupant.
Total Cost: $464.42 ($84.99 x2 + postage $294.44)
Sandwich Boards placed at entrances
Sandwich Boards placed at entrances
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MONEY MATTERS-
income, expenses, budget
2015 BUDGET CONT…

2013 ENDING BALANCE: $17,988.93


INCOME FOR 2014:
$36,971.03
OFFICE SPLYS
$ 950.00 ($932.00)

EXPENSES FOR 2014:
$17,042.07
INSURANCE
$ 953.00 ($927.00)

BANK BALANCE:
$37,917.89
USPS
$ 815.53 ($492.00)
AEP ELECTRIC
$ 485.00
12/31/2014
TW Blvd $265
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
BANK BALANCE
$30,633.97
03/28/15

2015 BUDGET
ATTORNEY
$6,358.00 ($3,179.00)
LANDSCAPER
$6,327.45 ($5,993.66)
RESERVE FUND
$5,000.00
CITY COLS H20
$ 1,200.00
TW Blvd $750 based on peak usage July & August
Tenagra Way $450
Tenagra Way $220
STORAGE
$ 349.65
WEBSITE
$ 312.00 *
QUICKBOOKS
$ 280.00
TAX PREP
$ 150.00
AKI
$ 120.00
$ 700.00 includes bank
charges, overpayments, light bulbs, fall
decorations, food, drinks and drawing prizes for
annual meeting
MISC.
TOTAL
$24,000.63 *($23,624.97)
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Simplicity Landscape Services bid Proposal for:
Trabue Woods HOA
updated:
1/10/2014
Tenagra Blvd & Trabue, Trabue Woods Blvd & Trabue
II. Pricing for Base Contract Items
A. Turf Care
Weekly $
1. Mowing
$
90.00
2. Trimming
X Season
Total
26
$
2,340.00
13
$
325.00
5
$
625.00
$
3,290.00
incl.
3. Edging
incl.
4. Bed Maintenance
$
5. Fertilization/Weed Control
$
25.00
125.00
B. Bed Care
per visit
x Season
Total
1. Spring Bed Edging
$
600.00
1
$
600.00
2. Mulching
$ 1,900.00
1
$
1,900.00
7. Spring Clean Up/pruning
$
1
$
8. Fall Clean Up
$
1
$
250.00
-
$
C. Tree & Shrub Care
per visit
1. Tree Trimming
-
x Season
Total
incl.
2. Shrub Pruning
Irrigation
250.00
2,750.00
$
250.00
2
$
500.00
N/A
III. Seasonal Color
Annual installation:
1. Recommended Type: Wave Petunia
2. Color Palette: White & Purple
per flat
3. installation
$
35.00
# of flats
0
Total
$
-
Yearly Total
$ 6,540.00
sales tax
$
Total:
$ 7,030.50
Prepay Discount Amount, 10%, Yearly Total:
490.50
$ 5,886.00
sales tax
$
Total:
$ 6,327.45
441.45
Savings of $703.05, with PrePay
A deposit of $1495.00 due at contract acceptence, or PrePay amount.
If you have any questions regarding this proposal, Please contact David Bratka at Simplicity
Landscape Services LLC.
[email protected]
Simplicity Landscape Services LLC
3468 En Joie Dr
Columbus, Ohio 43228
(614)725-0927
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Money Matters
Fees
PROJECTED INCOME
% Homes
# Homes
Amount
$74.57 X 95%
359
$26,770.63
$74.57 X 90%
340
$25,353.80
$74.57 X 85%
321
$23,936.97
$74.57 X 80%
302
$22,520.14
$74.57 X 75%
283
$21,103.31
$74.57 x 70%
265
$19,761.05
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Money Matters
COLLECTIONS



2014 OUTSTANDING FEES
$23,211.95
>$100
FEES PAID IN 2015
>$400
Will be posted on the website within the
next couple of weeks
We have received >250 Payments in the
last 2 weeks. Pam is currently scanning,
posting into Quick Books and
investigating the returned mail
addresses.

OUTSTANDING BALANCES
>$200
>$300
>$500
>$600
>$700
>$800
>$900
>$1,000
ANTICIPATED LEINS: 20+
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RESERVE FUND
RESERVE FUND SET-ASIDE
RESERVE FUNDS USED

2012
$2,000

2013 $6,291.63

2013
$2,000

2014 $5,708.37

2014
$7,000
TOTAL: $12,000.00

2015
$5,000
TOTAL: $16,000.00
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
REMAINING FUNDS:

$4,000.00
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MAINTENANCE - COMMON AREAS
Trabuewoods Blvd. & Tenagra Way Entrances
• CULVERTS- City of Columbus vs HOA – requested on-site assessment w/ Beth
West Side: clean-up needed – in discussion with supervisor regarding whose
responsibility it is to clean and maintain this culvert.
East Side: Land erosion. Started calling and emailing last year. Manager has
assured me that the culverts will be assessed & provided me with supervisor
info; awaiting call back to schedule a time to meet at culverts.
• YEARLY MAINTENANCE - Simplicity Landscaping
Lawn mowing x26 w/ fertilization & weed control x5, lawn trimming & edging;
tree trimming & shrub pruning; spring clean-up includes edging, pruning and
mulching; fall clean-up; adjust sprinklers as needed. Added additional mowing
area on east side of Trabuewoods Blvd. because of sprinklers. This will increase
the esthetics to this entrance.
The landscapers also pick up trash that has blown into the common areas.
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LANDSCAPE RENOVATION PROJECT

CONTINUED RENOVATION 2015
Shrub & Tree Removal & clean up
Replacement of tree(s), shrubs and add perennials
Fill in low spots in median strip, overseed and fertilize
Clean & Seal Monuments x4
Repair Sprinkler System-Tenagra Way
Stone wall TW Blvd (await City)
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Maintenance
Deed Restrictions
378 HOMES
PROCESS: Pam spoke to attorney
today
IDENTIFIED ISSUES-Most Complaints

City Street Parking

Rubbish/Trash

High Grass/Weeds

Trash Cans

Commercial/Recreational Vehicles and
boats
TO OUTSOURCE/HIRE COMPANY

Maintenance Issues
COST $600/month x 12= $7,200 to
oursource/hire company. This
isn’t an option at this time.

Window Air Conditioners

Satellite Dishes

Inoperable vehicles
Many Deed Restrictions are also
City Code Violations – Contact 3-11 first
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CITY OF COLUMBUS 3-1-1
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CITY OF COLUMBUS 3-1-1
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CITY OF COLUMBUS 3-1-1
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CITY OF COLUMBUS 3-1-1
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CITY OF COLUMBUS 3-1-1
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PICS OF NEIGHBORHOOD
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22 Homes Sold
25 Homes Sold
03/29/14 – 03/29/15
01/1/13 - 02/16/14
5.9 % of all homes
Total amount of real estate sold
$3,246,346.00
6.6 % of all homes
Total amount of real estate sold
$3,604,300.00.00
Sale Price: $128,000-$176,400
Days on Market: 4-129 (avg 35.45)
At current market prices, the combined
worth of all homes is around
At current market prices, the
combined worth of all homes is
around
$54,500,00.00
$55,335,433
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SAFETY & SECURITY

NEIGHBORHOOD BLOCKWATCH
Coordinator & Captains needed.

CITY PARK:
•
2nd Phase (additional trails) remains unfinished.
• Lighting would decrease incidents in park.
• Thoughts about requesting something like a basketball court?
Park Planning PH: 615.645.3308 1111 E. Broad St. Cols., OH 43205

SOUND BARRIER WALL UPDATE: per email from Noel Alcala
at ODOT on 3/30/15: Project Awarded August 2015; Construction schedule
is dictated by the awarded contractor; Noise walls are usually completed
later in the project.
The typical order of construction is clearing trees/brush, drilling post
foundations and pouring concrete, post erection, panel erection and final
grading.
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.
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Q&A
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VOTE RESULTS
DRAWING WINNER
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MEETING ADJOURNED
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